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HomeMy WebLinkAbout2013-10-18 Committee on the Status of Women Minutes COMMITTEE ON THE STATUS OF WOMEN Friday, October 18, 2013 Convened at Office of the Prosecuting Attorney – Hilo 655 Kilauea Avenue, Conference Room B and Office of the Prosecuting Attorney – Kona 81-9801 Haleki‘i Street, Suite 150, Kealakekua Video Conference Room Via video conferencing CALL TO ORDER The meeting was called to order by Carol Kitaoka at 10:20 a.m. ROLL CALL PRESENT EXCUSED Carol Kitaoka, Chair Nancy Kelly Katie Nova, Vice-Chair Kim Schneider Farrah-Marie Gomes, Secretary Mele Spencer, Treasurer Hazel Beck Brooke Derby Cyd Hoffeld Elena Cabatu (ex-officio) Margaret Masunaga (ex-officio) A quorum was present. APPROVAL OF AGENDA The agenda was approved as submitted. APPROVAL OF MINUTES The minutes of September 13, 2013 of the Committee on the Status of Women held on October 18, 2013 is amended to note the following corrections: Heading: Date of the meeting was on Friday, October 18, 2013. Section IV. Approval of minutes - held on August 9, 2013 instead of September 13, 2013 Section VIII, Article C. #4, Paragraph 4 – Teen Dating Violence Carol mentioned that there………………. Hazel offered to do presentation……………………. Assignments of members contacting Council members for funds: Katie – Brenda Ford Hazel – Brenda Ford, Margaret Willie, Dru Kanuha Carol – Karen Eoff, Fresh Onishi Cyd – Gregor, J. Yoshimoto Hawai‘i County is an Equal Opportunity Provider and Employer Section VIII, Article C, #3, Paragraph 4 – Voter Registration The plan is to have a teacher trainer to be sent to each island to train the teachers. Paragraph 5 - They also want to do a kick off at each of the islands. Section IX, Unfinished Business Article A. #2, Paragraph 1 – Parker Rand and the Youth Rodeo Program There are a lot of young women competing………… Paragraph 2 – promote teen dating violence prevention #4, Paragraph 1 – School Robotics Program and Technology ……………… we back gender neutral opportunities. (remove groups, with no gender divide) Minutes have been approved as corrected. TREASURER’S REPORT Mele made some revisions to the August 31, 2013 report; she added a column to show “Balance” at the end on the last column of the functions. Not on the budget report is the $2,400 carry over for the CSW reusable shopping bags which is not reflected on the expenditures. There was an expenditure for the shopping bags; Mele did not have the amount the County spent. There’s a question as to how much monies are available for projects; we need to look at the monies in operations, $3,000 for essay contest, $2,400 for the shopping bags and $380 for the Urgent Services Directory which leaves a balance of $1,700 for other projects for the rest of the fiscal year. Carol asked what the budget is. Mele confirmed that the budget is $8,510.00. It’s showing as $10,000 because of the $2,400 for the shopping bags amount carried over from last year. Carol stated that Farrah-Marie has committed to providing $1,500 for the Urgent Services Directory and questioned the $380. Mele stated that $380 is what CSW is additionally committed. Farrah-Marie stated that the balance is based on mileage estimate of $1,000; total expenditure to date is approximately $200 and we are quarter of the way through the year. It also reflects $1,980 for meals. It was suggested by Mele that meals might be one area where we can cut back on. Mele reported that there’s a conference budget of $700 for a conference in Honolulu which will include additional expense for cab fares. If that money is not used, it can be moved. 2 Mele suggested that if there’s leftover from last year’s conference and if we don’t plan any conferences this year, we may be able to shift it to another account. Mele suggested that we look at the functions instead of the accounting codes. She will provide reports with grids and have items numbered for easier reading. Hazel moved to accept the Treasurer’s Report. Katie seconded the motion. The motion was passed. STATEMENTS FROM THE PUBLIC None CORRESPONDENCE Carol received “Could Better Civics Education in Hawai‘i Boost Young Voter Turnout”, a civil beat article which she will send to Lee for distribution. Hazel will send Lee a list of all of the Hawai‘i County Council Members and their contact information to distribute to the committee. REPORTS A. LIAISON 1. Legislative Update Elena reported that from the Commission’s executive director, The Marriage Equality Bill will be introduced in the Senate first and crossed over to the House on Wednesday. Public testimonies will be accepted Monday thru Thursday. Elena will be there on Tuesday to do meetings and offer testimony. She suggested that if this committee would like to submit testimonies for the bills, it can be done on-line so you don’t’ have to be present but will be considered. As we head into the legislative session, the following are repeat bills: Minimum Wage, Comprehensive Sex Education and DOE; Reissuing of Birth Certificates to Transgender Individuals; new bills are: Paid Maternity Leave and Paid Family Leave. 2. Women’s Health Month – Women’s Night Out Mele reported that Elena, Cyd and she attended the event. It was a wonderful event with about 550 women. She will be sending pictures to Lee. It was heartbreaking to see the women being pampered and to hear their stories. There were booths for hair cuts, have their nails done, facials, massages, etc. There was a lot of information for health needs. She suggested CSW should in some way support this event annually because it got the CSW name out to over 550 women in East Hawai‘i. CSW was given credit in the event booklet and in the Mahalo ad. 3 Elena added a plea to increase this committee’s support of this event. CSW gave $180 for the rental and set up fee. Her challenge to this Committee is for $1 per woman ($550 from the Committee) and the Commission for $2 per woman ($1,100 from the Commission). This is a well worth project. These are women who otherwise would not be going for health screenings for one reason or another (i.e., too busy to attend, no transportation). This is an event that gives CSW great exposure. It was nice to see women leaders of different organizations (Chair of Zonta Club, CEO of YWCA of Hawaii Island, etc.) present, promoting the event and meeting the participants as well as the leadership of Hui Malama. Mele suggested we distribute the CSW reusable bags for next year’s event. It’ll get our name out where it needs to get out. Elena stated that recently there was a Ladies Night Out in Kona at the King Kamehameha Hotel which was a different audience at $5 per person admission fee. Elena will find out who promoted this event as none of the members of the committee heard about it. Katie will follow up on this Kona event. Hazel stated that Girls Night Out was advertised in North Hawaii and feels we should not back this up until they change their name to Ladies Night Out as we’re supporting Ladies, not Girls. Ladies Night Out has a nice feel to it and it’s encouraging and empowering since more people are likely at attend because women want to be treated like ladies. Cyd mentioned that Ka‘ū had their Ladies Night Out in May which was a fabulous event. It’s a much smaller crowd; but there were lots of activities and pampering. B. EDUCATION 1. Equal Pay Farrah-Marie reminded everyone that Equal Pay month is in April. What would the group like to do with Equal Pay? Now that we have a budget, we should decide and discuss whether we would like to support radio ads this year and put a number to it so that we can have a volunteer for this. Katie stated that it would be good to do something for Equal Pay, but uncertain of ideas. Elena stated that the Equal Pay ads were beneficial because it also brought in other issues like voting education, etc. Katie asked if we previously received money from the Commission to assist with a lot of the ads. Elena explained that we did receive money in the past; however, with the change in State Commissioners things have changed and budgets have been cut so it may be difficult to get funding. She will ask for funding and see what they say. 4 Katie stated that radio ads are very effective because teenagers listen to them. Elena suggested that we focus on one radio station that’s island wide such as 92.1 “The Wave”. She will get pricing the ads and will find out what kind of funding she can get from the Commission for assistance. It was suggested by Carol that we make a list of what we want to do since we only have $1,700, which is not much when we think about all the possible projects. Hazel suggested something as simple as an ad in a program such as the Rodeo or Robotics competition that says “The Committee on the Status of Women Supports Robotics” so we’re inclusive with the ad and it raises our visibility. She will find out how much it’ll cost to put an ad in the brochures and bring back that information to the next meeting. She suggested making a list and attaching what the costs would be and discuss if at the next meeting. 2. Urgent Services Directory Hazel mentioned that 24 hours should be hyphenated. Farrah-Marie reported that Shriner’s Hospital’s link is not working; Mele will correct that. Mele stated that since Farrah-Marie’s organization is participating in this project, they should get credit. Farrah-Marie will get the name of her organization to Mele. Acknowledgment will be printed at the top of the directory. Carol asked if we would be increasing the amount in the budget for directories. We’d like to print the same amount of 20,000 as we previously printed. There’s less money to go around so we need to get quotes. Farrah-Marie suggested we decide on how many we want printed, get quotes and then present it to the committee so we can request that amount. Once we know how many we want, we can go for quotes or we can say we have a maximum dollar amount and ask how many can be printed with that amount. Farrah-Marie presented two scenarios which we can vote on a the next meeting: we can say we want 20,000 and she’ll get quotes for 20,000 a. copies and come back with that dollar amount. She’ll cover $1,500 and the remainder, the committee pays for the balance; say yes or no. we decide on a total dollar amount and Farrah-Marie will go out b. and say she this is how much we have, what’s the maximum copies can be printed for that amount. 5 Mele stated that the Committee should pay for a portion of it and not have Farrah-Marie pay for the full amount. Farrah-Marie will get quotes for 15,000, 17,500, and 20,000 then the committee will decide how many copies and how much will be spent. If the amount is $1,500, Farrah-Marie takes care of it entirely. If it’s over $1,500, the Committee will be billed for the balance. Mele will finalize the directory and will send to the committee members. Mele will have the directory camera ready so all the printer needs to do is print. Carol stated that the Committee will need to be responsible for working on the camera ready copy and not relying on the Fiscal Office. The Self Help contact information will not be added to the directory. 3. Voter Registration – Carol Kitaoka There will be a poster contest to help select a name for the project. All of the high schools in the state will be participating. A calendar with 12 winners will be printed. They have the funding for this project. This is the kick off for this project. During law week, one attorney will go to each school in the state. Prior to that, they will have three lessons on why voting is important. This year, the ABA National Law Week Theme is “American Democracy and the Rule of Law: Why Every Vote Matters”. There are lots of parts to this project; the entire project will be put together in writing in the next couple of weeks. There’s a national organization that is using Hawaii as a pilot project for civics education and that person is now here on Honolulu and is meeting with the Bar Association and the DOE. More details will be provided as they become available. 4. Teen Dating Violence Prevention Follow-up with Council Members for $5,000 each: Carol Kitaoka reported that Karen Eoff said yes and she will be giving 5,000. Katie will follow up with phone call to Brenda Ford. Margaret talked to Dru – he’s pretty much on board, Karen talked to Dru also. Cyd spoke with Amy of J. Yoshimoto’s office; they already gave out their funding for this fiscal year. Amy said J’s funds are not supposed to be used for these kinds of event. She suggested going to the Mayor’s Office, Prosecutor’s Office, Liquor Commission, HPD, DOE, BOE, Fire Department. Cyd has an appointment with Greggor Ilagan on Tuesday at 1:00. She called Zendo Kern’s office; he’s not taking calls/appointments. Hazel will approach Margaret Willie and Dru Kanuha. 6 Carol stated that whoever gives money will be able to have Jill Murray go to the schools in their district. Farrah-Marie will follow up with Val Poindexter. Hazel stated that Katie drafted an e-mail, which she sent to Brenda and she will share that with Farrah-Marie. Farrah-Marie stated that I came up in a discussion with some of the different council members regarding contingency funds that if the funding goes through an established county department, it may be easier so we will be asking them to send the funds to the Prosecutor’s Office. Carol followed up with Fresh; he already gave his money to the Golf Course and to other projects. Fresh suggested we apply for a grant. It’s suggested that we find a non-profit agency/organization to apply for a grant. Farrah-Marie explained that the grant application is due January of every year. It’s not an open recruitment so if we apply for it, it would be for next school year. We would need to look for a non-profit who would be willing to sponsor it. The non-profit would be asking on our behalf which may be difficult; most of the non-profit apply to these grants. We would need to find someone to write the grant which would be around 80 to 160 pages which is a huge commitment. It’s a very competitive grant. Discussion on Jill Murray’s timetable: Carol explained that we need $25,000 minimum to go for three days. Jill Murray charges $3,718 per day. We need an extra $5,000 to get her here and everybody else who gives $5,000 will have their district visited by Jill Murray. Suggestions on how to maximize her time: afternoon sessions, parent night, community meetings. We should try to get her on Sunday and she starts the next day. We’ll need to work out the best schedule to maximize her time. Carol has books which she will distribute after the meeting. Elena will request $5,000 from the State Commission and leave it to Cathy to decide whether the Commission will support those who have committed funding. Katie stated that we need to do a lot of publicity to the community We should aim for getting answers from everybody by next meeting. 5. Real Women Creative Writing Contest 7 Carol reported that the essay contest packets have gone out. The essays are due at the end of December. Judging will begin in January. The luncheon will be scheduled for either March 2 or 30, whenever the hotel is available. D. Committee reports 1. Networking No report. UNFINISHED BUSINESS A. Project Ideas 1. Rodeo Hazel will find out what the program ads will cost in one of their competition programs. These ads would increase our visibility in those ads. Farrah-Marie stated that she has contact people for the rodeo which she will e-mail Hazel. 2. Girl Scouts Farrah-Marie reported that she hasn’t met with the organization yet and plans to meet before the next meeting. She does not anticipate asking for any money at this time; it’s just an awareness issue and she will start networking with organizations around the island. It’s a project that we could follow. 3. Robotics Hazel will follow up with Justin Brown at Kealakehe High School. 4. Soccer Brooke reported that the soccer group has a publication. They have a team picture of each team; baseball group does advertisement on the local stations with Time Warner – she will follow up on these groups and get the cost of advertising. 5. Farrah-Marie will present a conference idea at the next meeting. OLD BUSINESS A. Domestic Violence Family Peace Walk and Vigil Hilo - October 25, 2013 at Aupuni Center CSW will have a table at Aupuni Center. CSW purple bags will be distributed. Cyd will pick up the bags at the Prosecutor’s Office. Kona – October 19, 2013, 10:00 a.m. to 1:00 p.m. at the International Marketplace; purple bags will be passed out. Mayor’s Health Fest – Katie, Hazel, Kim & Margaret will man the booth. Elena requested submitting pictures B. Review of duties and responsibilities for officers and clerical 8 Mele added to the duties of fiscal: Expenditure detail report and expenditure status report for the previous month be sent to her and from that, she’ll be able to get all the information needed to do her report. C. Katie reported on the UH Manoa Conference on 09/27/13. The conference was great. Hazel, Kim, Brooke and Katie had a great time. There was a lot of people. The conference was very informative and inspiring, too. Farrah-Marie was very impressive. Hazel suggested CSW have a table at that conference next year. Hazel reported that the Hawaii Small Business Development network decided that it was a great tool for professional development for all of their administrators so all of their administrators across the State of Hawaii were at that conference and thought it was a fabulous conference. ANNOUNCEMENTS Next meeting is on Friday November 8, 2013 in Waimea. The December meeting will be on December 20, 2013 in Kona. Margaret will check with Planning Department for their conference room. ADJOURNMENT The meeting was adjourned at 12:15 p.m. APPROVED BY FARRAH-MARIE GOMES, SECRETARY RESPECTFULLY SUBMITTED BY: LEE S. WATANABE, STAFF SECRETARY 9 10