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HomeMy WebLinkAbout2014-03-20 Cost of Government Commission AgendaCOST OF GOVERNMENT COMMISSION c/o Office of the Corporation Counsel, 101 Aupuni Street, Suite 325, Hilo, Hawaii 96720 AGENDA Thursday, March 20, 2014 — 1:00 p.m. Hawai'i County Council Room 25 Aupuni Street Hilo, HI 96720 1. CALL TO ORDER 2. STATEMENTS FROM THE PUBLIC 3. APPROVAL OF MINUTES (February 20, 2014) 4. CORRESPONDENCE A. Comm Nos. 2014 -001 to 2014 -026: Letter to Department Heads and Employees B. Comm No. 2014 -027 to 2014 -054: Letter to Boards and Commissions 5. PRESENTATION /DISCUSSION Presentation by Julie Myhre, Energy Management Analyst, Department of Water Supply, regarding energy projects and initiatives of the Department of Water Supply; discussion regarding Mayor's former Green Team's efforts; and discussion regarding the Vision 20/15 Green Government Action Plan. 6. FORMATION OF SUBCOMMITTEES TO MEET WITH VARIOUS DEPARTMENTS AND AGENCIES FOR THE PURPOSE OF GATHERING INFORMATION FOR THE FINAL REPORT The Commission will discuss the formation of various subcommittees to investigate and gather information from various departments and agencies of the County of Hawai'i to assist in the preparation of the final report. The scope of each such investigation, the identity of the board members, and each member's authority will be defined at the meeting. The Commission anticipates devising uniform questions to be posed to each department. Hawai'i County is an Equal Opportunity Provider and Employer 7. DISCUSSION /ACTION REGARDING APPROACH TO TAKE TO TIMELY ACCOMPLISH MANDATE OF THE COST OF GOVERNMENT COMMISSION Includes discussion /action on the methodology and sequence of analyzing the departments /boards /commissions to determine what information is needed and how to gain that information. 8. ITEMS TO BE PLACED ON NEXT AGENDA 9. DISCUSSION REGARDING LOCATIONS /DATES /TIMES OF FUTURE MEETINGS/VIDEO CONFERENCING 10. ANNOUNCEMENTS Notice if hereby given that pursuant to Hawaii Revised Statutes § 92 -3.5, the Cost of Government Commission will be conducting this meeting via videoconference. If audio stream between Kona and Hilo is lost for more than a short period of time, the meeting will be terminated. A commission member will be present at the following location: Kona Council Room, Conference Room A, West Hawaii Civic Center, 74 -5044 Ane Keohokalole Highway, Building A, Kailua -Kona, Hawaii 96740. (Pursuant to Hawaii Revised Statutes § 92 -7, Commissioner John Mitchell will be participating from the above location.) Public attendance via videoconference will be available at both of the above locations. The next meeting of the Cost of Government Commission will be held on April 3, 2014 at 1:00 p.m. at the Puna Conference Room, County Building, 25 Aupuni Street, Suite 1501, Hilo, Hawai'i 96720. 11. ADJOURNMENT NOTE: If you require an accommodation or auxiliary aid and /or services to participate in this meeting (i.e., sign language interpreter, large print, etc.) please call 961 -8251. SUBMITTING TESTIMONY Those wishing to testify in person must register with the Commission Secretary at the meeting. Those submitting written testimony at the meeting should bring ten (10) copies for distribution. Testimony may also be submitted (1) by mail to Jennifer Kualii c/o Corporation Counsel, 333 Kilauea Avenue, 2nd Floor, Hilo HI 96720; (2) by facsimile to (808) 961 -8622; or (3) by e-mail to jkualii(a)co.hawaii.hi.us. Please submit separate testimony for each item. Copies will be distributed by the Commission Secretary at the meeting only if they are received before 12:00 noon on the business day prior to the meeting. All oral and written testimony will be public record. NOTICE TO LOBBYISTS If you are a lobbyist, you must register with the Hawai'i County Clerk within five days of becoming a lobbyist (Article 15, Section 2- 91.3(b), Hawai'i County Code). A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six -month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." (Article 15, Section 2- 91.3(a)(6), Hawai'i County Code.) Registration forms and expenditure report documents are available at the Office of the County Clerk - Council, 25 Aupuni Street, Hilo, Hawai'i 96720.