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Home My WebLink About2014-04-17 Cost of Government Commission AgendaCOST OF GOVERNMENT COMMISSION c/o Office of the Corporation Counsel, 101 Aupuni Street, Suite 325, Hilo, Hawaii 96720 AGENDA Thursday, April 17, 2014 – 1:00 p.m. Hawai'i County Council Room 25 Aupuni Street Hilo, Hawaii 96720 CALL TO ORDER STATEMENTS FROM THE PUBLIC APPROVAL OF MINUTES (April 3, 2014) CORRESPONDENCE a. Comm. No. 2014 -063 Response from Darren J. Rosario, Fire Department b. Comm. No. 2014 -064 Suggestion from Anonymous c. Comm. No. 2014 -065 Response from Paul Bleck, Kailua Village Design d. Comm. No. 2014 -066 Response from Clayton S. Honma, Parks & Recreation e. Comm. No. 2014 -067 Response from Quirino Antonio, Jr. P.E., Water Supply f. Comm. No. 2014 -068 Response from Sharon Toriano, Human Resources g. Comm. No. 2014 -069 Response from Lincoln S.T. Ashida, Corporation Counsel h.Comm. No. 2014 -070 Response from Nancy Crawford, Finance i. Comm. No. 2014 -071 Suggestion from Anonymous j. Comm. No. 2014 -072 Response from Chair Kenneth Kaneshiro, Water Board k. Comm. No. 2014 -073 Suggestion from Anonymous I. Comm. No. 2014 -074 Response from Stewart Maeda, County Clerk m. Comm. No. 2014 -075 Response from Chair Josephine "Jojo" Tanimoto, South Kohala CDP Action Committee n. Comm. No. 2014 -076 Response from Laverne R. Omori, Research & Development o. Comm. No. 2014 -077 Response from Walter K.M. Lau, Managing Director p. Comm. No. 2014 -078 Suggestion by Anonymous q. Comm. No. 2014 -079 Response from Duane Kanuha, Planning Hawaii County is an Equal Opportunity Provider and Employer 5. DISCUSSION ON RESPONSES RECEIVED FROM DEPARTMENTS, EMPLOYEES AND BOARDS AND COMMISSIONS a. Managing Director Wally Lau to elaborate on responses regarding previous recommendations and provide overview of current County projects and County structure. b. FINANCE; PUBLIC WORKS: For Motor Vehicle Registration, Driver Licensing Division and Building Division, have a number available to the public and require that a live person answer the telephone and require same day return calls during work hours. Announce this change with a public service announcement over the radio. c. ALL: Institute a four -day work week with 10 hour days. Require offices to stagger employee times. d. ALL: Establish a workforce Hele -on bus route for County employees in West Hawaii. Have back -up buses and mechanics in West Hawai'i to avoid delays if a bus breaks down. Rather than having park & ride facilities, establish more pick -up sites and use smaller buses. e. ALL: Analyze County vehicle take -home policy. f. POLICE: Charge alarm companies for repeat false alarms and charge phone company for repeat false dropped 911 calls. g. POLICE: Do not require police reports for minor traffic accidents; i.e. fender bender in parking lot. Citizens should be required to exchange info and report to insurance. h. POLICE: Make computer system more efficient; built in checklists, auto print Riverside affidavit and ADLRO for example. Faster processing for DUI and arrests. i. POLICE: Create fix it tickets or warning citations for traffic offences. j. AGING: Explore possibility of raising prices of elderly division classes. k. AGING: Reduction of printing costs. I. PARKS: Streamline hiring practices of contract workers. m. PARKS: Permit process to utilize County facility. 6. DISCUSSION REGARDING "THEMES" FOR REPORT The Commission previously identified three themes for the report: Energy, Finance, and Technology. Discussion is anticipated regarding whether any additional themes should be added, and how these themes should be addressed in the meetings with the departments and /or in the report. 7. DISCUSSION REGARDING FORMATION OF SUBCOMMITTEES TO MEET WITH VARIOUS DEPARTMENTS AND AGENCIES FOR THE PURPOSE OF GATHERING INFORMATION FOR THE FINAL REPORT The Commission will discuss its formation of various subcommittees to investigate and gather information from various departments and agencies of the County of Hawai'i to assist in the preparation of the final report. The scope of each such investigation and each member's authority will be defined at the meeting. The Commission anticipates devising uniform questions to be posed to each department. 8. DISCUSSION /ACTION REGARDING APPROACH TO TAKE TO TIMELY ACCOMPLISH MANDATE OF THE COST OF GOVERNMENT COMMISSION Includes discussion /action on the methodology and sequence of analyzing the departments /boards /commissions to determine what information is needed and how to gain that information. Establish timeline for submittal of subcommittee reports and drafting recommendations to meet the deadline for submission of the final report. 9. ITEMS TO BE PLACED ON NEXT AGENDA 10. DISCUSSION REGARDING LOCATIONS /DATES /TIMES OF FUTURE MEETINGSIVIDEO CONFERENCING 11. ANNOUNCEMENTS Notice if hereby given that pursuant to Hawai'i Revised Statutes § 92 -3.5, the Cost of Government Commission will be conducting this meeting via videoconference. If audio stream between Kona and Hilo is lost for more than a short period of time, the meeting will be terminated. A commission member(s) will be present at the following location: Kona Council Room, Conference Room A, West Hawai'i Civic Center, 74 -5044 Ane Keohokalole Highway, Building A, Kailua -Kona, Hawai'i 96740. (Pursuant to Hawai'i Revised Statutes § 92 -7.) Public attendance via videoconference will be available at both the Hilo and Kona locations. The next meeting of the Cost of Government Commission will be held on May 1, 2014 at 1:00 p.m. at the County of Hawai'i Aging and Disability Resource Center, 1055 Kino'ole Street, Suite 101, Hilo, HI 96720. 12. ADJOURNMENT NOTE: If you require an accommodation or auxiliary aid and /or services to participate in this meeting (i.e., sign language interpreter, large print, etc.) please call 961 -8251. Those wishing to testify in person must register with the Commission Secretary at the meeting. Those submitting written testimony at the meeting should bring ten (10) copies for distribution. Testimony may also be submitted (1) by mail to Jennifer Kualii c/o Corporation Counsel, 333 Kilauea Avenue, 2nd Floor, Hilo HI 96720; (2) by facsimile to (808) 961 -8622; or (3) by e -mail to ikualiiPco.hawaii.hl.us. Please submit separate testimony for each item. Copies will be distributed by the Commission Secretary at the meeting only if they are received before 12:00 noon on the business day prior to the meeting. All oral and written testimony will be public record. NOTICE TO LOBBYISTS If you are a lobbyist, you must register with the Hawai'i County Clerk within five days of becoming a lobbyist (Article 15, Section 2- 91.3(b), Hawai'i County Code). A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six -month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." (Article 15, Section 2- 91.3(a)(6), Hawai'i County Code.) Registration forms and expenditure report documents are available at the Office of the County Clerk - Council, 25 Aupuni Street, Hilo, Hawai'i 96720.