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HomeMy WebLinkAboutAC Minutes 13May214 DRAFT William P.Kenoi JNTV OF 11 Duane Kanuha Mayor Director Bobby Command Deputy Director ATE OF'M•'� County of Hawaii PLANNING DEPARTMENT PUNA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street,Suite 3 • Hilo,Hawaii 96720 Phone(808)961-8288 • Fax(808)961-8742 Tuesday, May 13, 2014 DRAFT Meeting Minutes CALL TO ORDER Vice Chairperson Oshi Simsarian called the Puna Community Deve opment Plan(PCDP) Action Committee (AC) meeting to order at 3:01 p.m. in the Kea"au Community Center. The following persons were present: '6^0 Action Committee: June Conant, Oshi Simsarian, Elmer Solis, Leila Kealoha, Sharon Osborne and Farris Etterlee. Patti Pinto arrived at 3:04p.m. ene Siracusa arrived at 3:05p.m., and Sharon Daun arrived at 3:24p.m. .Staff: Larry Brown- PCDP Project Manager, Keiko Merca DP Planning Assistant Members of the public: 18 ADDITIONS TO THE AGENDA: None ANNOUNCEMENTS: PUBLIC TESTIMONY: Two people signed up tify and e to defer their testimony until the agenda item came up for consideration by the APPROVAL OF MINUTES Elmer moved to approve the minutes of the April 8, 2014 meeting as submitted. Second by Sharon. The motion to approve the minutes as submitted passed with 6 votes aye, 0 votes nay. (Patti, e and NNo. not et present). NEW BUSINESS 1. Communica4-25: .View Village Center Plan Subcommittee Report Mt. View Village Center Plan Subcommittee continues to have a strong core of about 12 members. For the past three months they have been conducting an asset survey on the infrastructure in Mt. View and have had guest speakers attend their monthly meetings. There will be no meeting in June. 2. Communication No. 2014-26: CERS Connectivity Locations Report Public testimony: 1. Jon Olson, Puna resident, wanted to emphasize the importance of the work that Marlene and Patti have put into the Prioritized Connectivity Locations Report. He doesn't want anyone to "miss the magic" of what they have accomplished. Marlene began by thanking everyone who helped to bring them to this point. The goal today is to ask the AC to approve and forward the report on Prioritized Connectivity Locations from the Connectivity and Emergency Response Subcommittee, Communication No. 2014-26. Marlene and Patti explained the processes and guidelines that were followed in order to gather the information that is presented in their report. Oshi moved that we accept Communication No. 20 econd by Sharon. Farris asked for clarification on the "Actions Requested"portion of the report and whether it is being submitted for additional input or implementation and funding? Patti clarified that by submitting this report they are asking the County to provide input. Marlene clarified that this is far from the final step in determining which of the recommended connectivity locations might be constructed and that community input will continue to be sought on these connectivity points. Discussion ensued between all the AC members and Larry made an observation that what seems to be a sticking point for some people is Action Request#2 and how it is phrased. In light of the opposition expressed in some of the emails received by the AC to some of the connectivity location recommendations, particularly for Seaview Estates, additional discussion ensued regarding the acceptance of the data as presented. Farris moved that connectivity location #3 Seaview Esta es in Puna Kai (lower) be replaced with the next highest item whit is Hawaiian Shores/Beaches-HPP, Map 7, and CL #48. Second by Offhi. Motion failed to pass with 2 votes aye an14es ay and 2 vo tes to abstain. Sharon moved to amend Action Requeste d "The Connectivity and Emergency Response Subcommittee requests that the PCDP AC forward the prioritized list and accompanying resource documents to the County of Hawaii Planning Department for distribution to Department of Public Works and to County Council members representing Puna for additional input as to the viability of the recommendations, implementation and funding. " Second by Susan. Motion passed with 9 votes aye and 0 votes nay. Original motion to accept Communication 2014-26 as amended passed with 9 votes aye and 0 votes nay. 3. Communication No. 204-27: CERS Monthly Report Marlene reported that there have been two meeting since the last AC meeting, one for the PREP Fair and one for CERS. Planning for the 2014 PREP Fair is coming along nicely and the areas of focus are outlined in the report. "Starter kits"will be distributed once again. Councilman Kern gave $4,000.00 from his contingency funds to help purchase printed material, signage, banners, uniforms, supplies, equipment, services and food. The CERS meeting focused on discussing the Connectivity Location Prioritized Lists and what would be presented at this AC meeting. 2 4. Mass Transit Subcommittee : Mass Transit Subcommittee Update Mark Hinshaw has resigned as the MTSC Chairperson. The group will continue with their regularly scheduled meeting to determine new leadership. 5. Communication No. 2014-19: Mass Transit Subcommittee Letter to Tiffany Kai Due to the resignation of Mark Hinshaw as chairperson of the Mass Transit Subcommittee, June revised the letter addressed to Tiffany Kai re: Mass Transit. Elmer moved to approve Communication No. 2014-19. Second by Sus n. Elmer then moved to replace Communication No. 2014-19 with Communication No. 2014-1 . Second by Susan. The motion passed with 8 votes aye and 0 votes nay (Sharon was t present). June made a motion to amend the third sentence in the fourth par h to read "We understand that you have been requested by the Planning Departme ubmit this project request for inclusion in the final CIP budget proposal. " Second by El he motion passed with 8 votes aye and 0 votes nay (Sharon was not present). The original motion to approve Communication 2014-19 as ended passed otes aye and 0 votes nay (Sharon was not present). 6. Communication No. 2014-28: AC Letter to Planning Director Regarding Proposed Pahoa Legislation Elmer moved to accept Communication No. 2014-28. Second by June. Larry announced that the amendments to the draft ordinances that were suggested by the Planning Director, Deputy Corporation Council and the legislative assistants in the County Clerk's office are non-substantive to what was in the original single ordinance creating the Pahoa Village District and providing for community review of project plans. However, it was necessary to create two separate ordinances, one specific to establishing the Pahoa Village District and another that addressed generic items in the changes to the zoning code that would be applicable to any special district that had design guidelines adopted by the county. These revisions are almost complete and will be introduced to the Planning Commission at the earliest possible date. The original motion to approve Communication No. 2014-28 passed with 8 votes aye and 0 votes nay (Sharon was not present). 7. Communication No. 2014-29: AC Letter to Department of Public Works Regarding S. Lauko Road Elmer moved*IableyCommunication ept ommunication No. 2014-29. Second by Susan. Through disc the AC, it was decided to have the letter signed by Patti Pinto. Elmer moved No. 2014-29 until after the CERS presentation. Second by Sharon. Motion passed with 9 votes aye and 0 votes nay. Elmer moved to take from the table Communication No. 2014-29. Second by June. Sharon moved to change the tense on the fourth paragraph to read " The report of the subcommittee on Connectivity and Emergency Response was accepted by the AC at the May 13, 2014 PCDP meeting, in which S. Lauko Road is clearly designated as the #1 option for upper Puna (please see attached documentation). A subsequent motion passed at the May 13, 3 2014 PCDP meeting to accept this "priority list"from the subcommittee on Connectivity and Emergency Response. " Second by Elmer. Motion passed with 9 votes aye and 0 votes nay. Non-substantive grammar amendments were made to the first, fifth, seventh and eighth paragraphs. Zendo Kern will be added as a cc on the letter. Motion to accept these amendments passed with 9 votes aye and 0 votes nay. Original motion to accept Communication No. 2014-29 as amended passed with 9 votes aye and 0 votes nay. 8. Communication No. 2014-30: Volcano Plan Subcommittee Letter to Mayor Kenoi Regarding Funding for Volcano Plan Consultant Public Testimony: eN 1. Dan Taylor, VLRP Subcommittee Chairperson, emphasized his support and endorsement for Communication No. 2014-30.1. He expressed the gratefulness of the entire VLRP subcommittee to Sharon, Larry and the entire AC for their hard work and hopes for their continued commitment to see e VLRP ough to fruition. Susan moved to approve Communication No. 201 econd by>Elmer. Larry explained that 2014-30 was the document origin y submitted, 2014-30.1 is the edited version with all the track changes i d 2014-30.2 is the lean edited version. Elmer moved to amend the main moti of Communication No. 2014-30 and replace it with Communication No. 2014-30.2. Secon by Susan. Farris moved to include County Councilperson Brenda Ford as an addressee on Communication No. 2014-30.2. Second by,Susan. This motion passed with 9 votes aye and 0 votes nay. Grammatical changes were recommend by Rene, June and Sharon to add a"d" to the word advanced in the first sentence of the fourth paragraph, to add"the"before county in the first sentenc the fifth paragraph and to add "a"before community and delete the "a"prior to 44 visi ginal motion replace Communication No. 2014-30 with Communication No. 2014-30.2 d with 9 votes aye and 0 votes nay. Ori al motion to accept Communication No. 2014-30 as amended passed with 9 votes aye ad 0 votes nay. 9. PCDP Mission State t: Oshi moved to amend the operating guidelines as adopted by the AC in 2009 to include the PCDP mission statement as written, as #4 in the guidelines. Second by Sharon. Motion passed with 9 votes aye and 0 votes nay. 10. PCDP Town Meetings: In the operating guidelines it states that the AC is supposed to host an annual town meeting. Suggestions were made to collaborate with another event that was happening so that it would be cost effective and have a wide range of community members present. Some ideas that were suggested were the PREP Fair, Maku'u Market, Volcano 4t' of July Parade, and open a time after an AC meeting. 4 Sharon moved to set a tentative date for a community informational meeting. Second by Leila. Motion failed to pass with 3 votes aye, 5 votes nay and I vote to abstain. Susan moved to form a subcommittee to set up a calendar of informational events for the community regarding the functions of the PCDP. Second by Rene. Motion passed with 6 votes aye and 3 votes nay. Sharon, Leila, Elmer and Susan volunteered to be on this Town Meeting Subcommittee. UNFINISHED BUSINESS 1. Action Matrix Susan moved to approve the Action Matrix as drafted. Secon y arris. Motion passed with 9 votes aye and 0 votes nay. AGENDA REQUESTS FOR NEXT MEETING (July 8, 2014) During discussion of potential agenda items for the June meeting it became apparent that a quorum of members would not be available for the meeting. Farris moved to cancel the June meeting, making thJJu 8t h meeting the next regular meeting of the PCDP AC. Second by Susan. Motion passed with 8 votes aye and I abstain. 1. Standing announcement—Project Announcements 2. Town Meeting subcommittee report ADJOURNMENT: The Chair, without objec ion, adjourned the meVgg 5:55 p.m. Ir 5