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Home My WebLink About2014-38 CER SC May 20 & 27 2014 Rev Communication No. 2014-38 Minutes of the PCDP Subcommittee on Connectivity and Emergency Response May 20 &27, 2014 - 5:00 p.m. - Keaau Community Center May 20, 2014 Minutes — PREP Fair 2014 Focus Call to Order: 5:05 p.m. In Attendance: Patti Pinto, Farris Etterlee, Bill Hanson, Milt Nodacker, Nick Rivera, Marlene Hapai, Chair Co-chairs once again will be Bill Hanson, representing Civil Defense and Marlene Hapai, representing the PCDP Action Committee's Subcommittee on Connectivity and Emergency Response. The following CER Subcommittee and Civil Defense Goals for PREP Fair 2014 were discussed. CER Subcommittee Goals: • Additional input for Connectivity Locations • Greater focus on Emergency Mapping "Make and Take" • Determine new actions/objectives for community input focusing on health and safety issues • Identify other PCDP areas where Emergency Planning is needed and incorporate into fair activities (e.g. Mass Transit(ER Plan), Parks (ER Plan, Evacuation Centers,Toilets, Parking) Civil Defense Goals: • Address Community Emergency Preparedness Deficiencies as evidenced in PREP Fair survey(reference Civil Defense After Action Report and CER Subcommittee Report) • Generate greater youth involvement in Emergency Response • Communicate need for ER plans at all levels: Neighborhood/Community, Local/Government, Business A PREP Fair 2014 Organizational Chart was discussed with coordinators present as able, as well an extensive table listing Planning Teams and Assignments. The following areas are included in the planning with coordinators for each area: Logistics - B. Hanson, M. Hapai, P. Lakin Food - P. Hubner, M. Hapai Demographics/Survey- M. Hapai, P.Pinto, B. Hanson, KHS Sponsors - M. Hapai, P. Pinto, B. Hanson Public Awareness - M. Hapai, H. Hedrick Mapping- S. Bath, B. Hanson (maps) Career Explorations - T. Moniz Children's Activities - B.Andrade Uniforms - B. Hanson, M. Hapai Emergency Planning- B. Perriatt, B. Hanson, T. Robert Exhibits and Workshops - B. Hanson, M. Hapai, S. Bath Incident Command, Safety and Security- B. Hanson, M. Hapai, T. Robert, B. St.Ambrogio Internal Communication - T. Robert Documentation -A. Robert,Alina, T. Robert, M. Hapai First Aid - P. Hubner, School of Nursing, Fire Dept. Volunteers - T. Robert The following sections will once again be used to organize exhibits,workshops, demonstrations and other activities: Emergency Routes Emergency Centers/Shelters Emergency Planning Training Communications Security/Services Sustainability Children's Activities Two new sections were added: Social Connectivity Community Resources New recommendations were also added to each section. Section exhibits from 2013's fair, plus others added since then were reviewed to ensure coverage of important areas of emergency response were represented as well as new areas that can contribute to this and are part of the PCDP. Anyone having suggestions for additional exhibits,workshops or demonstrations should contact Bill Hanson at: whanson@hawaiicounty. og_v Anyone having suggestions for additional sponsors should contact Marlene Hapai at: mhapai@aol.com A timeline was also presented as follows: A. Produce Timeline for Event—January-August, 2014 January: • Organizational Meeting • Organizational Chart • Timeline • Reserve Fair Location • Determine Goals for Fair February/March/April/May: • Media Coverage—Update what doing with data from 2013 fair, testimonies, PREP Fair 2014: Put together Media package and send to: Leigh Critchlow, Tiffany Hunt,Alan McNarie, Baron Sekiya (HI 24/7) • Organizational Chart • Letters to Presenters, Exhibitors, Donors followed up with calls/visits • Contact Volunteers • Media call for new presenters • Subcommittee ideas for new presenters,workshops Search & Rescue Dogs, Ocean &Water Rescue,Water Catchment (catch,filter, clean), ER Theme Workshops: Fire, Flood, Hurricane,Tsunami • Plan School involvement: STEM Approach (Suggestions: Student presenters for Amateur Radio and ER; Project for ER—Board Game contest on ER with prizes from FEMA—start local,go statewide) • Select Food Vendor—Athletic Club KHS • Determine production pieces and price • Price T-shirts, banners, bags(order) May/June/July: • Order and Print T-shirts to make June 30th budget deadline • Put up posters, banners • Begin PSA's • Map facility and placement of venues • Determine volunteer assignments and notify volunteers • Determine presenters, exhibitors, donors • Notify presenters, exhibitors, donors August: • Media coverage • Written program production • Volunteer preparation meeting • Presenter, Exhibitor preparation meetings • Leadership/Coordination meeting • Fair—August 30, 2014—9:00 a.m.-3:00 p.m.—Keaau High School Set Up—9/29 4:00 p.m., 9/30 6:00 a.m. Break Down—3:00 p.m. until done Next Meeting: May 27, 2014 - Connectivity and Emergency Response Focus June 17, 2014 - PREP Fair Focus Meeting adjourned: 6:30 p.m. May 27, 2014 Minutes - Connectivity and Emergency Response Focus Call to Order: 5:05 P.M. In Attendance: Stephanie Bath,Jon Olson, Russell Jones, Elmer Solis, Catherine Ford, Marlene Hapai, Chair Approval of Minutes as Circulated (April 15 &22, 2014) - Unanimously approved. Comment on report: Connectivity Location report is information collected at that point in time (May 13, 2014). Priority lists can be adjusted as new information is collected. The following 4 topics were discussed under New Business: 1. Follow Up to Priority Report sent to County Agencies - Next Actions a. Work with affected community associations b. Work with County of Hawaii Department of Public Works and ask for site surveys to determine viability of suggested CL's and if not viable, alternate sites nearby and monies available c. Discuss liability with County d. Looks at acquisition of parcels as possible first step 2. Procedures/Actions for on-going updates to priority lists a. Encourage association members and non-profits to attend meetings hosted by council members b. Use PREP Fair to gather community input to update priorities annually- at May PCDP Action Committee meeting c. Encourage other community meetings 3. Discussion on supporting other recommendations regarding transportation routes available after areas have been cut off from disasters, e.g. lava flows a. Ask for presentation of report at next meeting from community member recommending addressing this major need b. Suggested Lava Flow Emergency Fund to fund connections should roads be cut off due to lava flows to ensure immediate reconnection for access to resources e.g.jobs, school, doctors, grocery stores, gas stations and other necessary services c. Focus on long term response in addition to immediate response 4. CER activities related to PREP Fair, e.g. Mapping Room, Family Emergency Plans, List of Emergency Shelters (business cards, magnets) and what to bring and not to bring to shelters. Further suggestions to add to fair included: a. Coast Guard Auxiliary-Jon Olsen b. Make &Take Maps/Comment Board Mapping Room (for current data) c. Put shelters on maps d. Surveys e. Volunteer Fire Departments f. Community Land for Emergency Use - Identify lots willing to house people during emergencies "Gathering Places" g. Add booth on 72-Hour Kit- recycle used goods (old toothbrushes/paste) Next Meeting: June 24, 2014, Keaau CC, 5:00 pm. Meeting adjourned: 6:15 pm