HomeMy WebLinkAbout2014-07-17 Cost of Government Commission AgendaCOST OF GOVERNMENT COMMISSION
c/o Office of the Corporation Counsel, 101 Aupuni Street, Suite 325,
Hilo, Hawaii 96720
AGENDA
Thursday, July 17, 2014 — 1:00 p.m.
Puna Conference Room, County Building
25 Aupuni Street, Suite 1501
Hilo, Hawai'i 96720
1. CALL T0 ORDER
2. STATEMENTS FROM THE PUBLIC
3. APPROVAL OF MINUTES (06 -05 -14 and 06- 19 -14)
4. DISCUSSION REGARDING SUBCOMMITTEE MEETINGS WITH VARIOUS
DEPARTMENTS AND AGENCIES FOR THE PURPOSE OF GATHERING
INFORMATION FOR THE FINAL REPORT
The Commission will discuss the subcommittees' progress in meetings with
the various departments to investigate and gather information from various
departments and agencies of the County of Hawai'i to assist in the preparation
of the final report.
a. County Council, Finance, and Police Department
i. Vehicle take home policy
ii. First responder policy
(J. Mitchell)
b. Finance
i. New proposal regarding requiring the provision of State tax returns
to receive real property tax exemptions
(J. Mitchell)
c. Mayor's Office
i. Efforts to streamline processes by integrating both hardware and
software technology to reduce the building permit backlog
ii. Efforts to increase energy efficiency measures and possible
renewable energy projects to reduce the County's electric bill
Hawat't County is an Equal Opportunity Provider and Employer
iii. Vehicle policies and upgrades
iv. Overtime issues
v. Cost saving best practices for fueling vehicles
(A. Kierkiewicz)
d. Research and Development
i. Hardware and software updates
ii. Vehicle usage and department policy
iii. Internal reorganization
iv. Travel budget
v. Overtime policy and flex time
vi. Energy Coordinator's work to integrate more renewable energy into
the County as well as energy efficiency practices
(A. Kierkiewicz)
e. Office of the Prosecuting Attorney
i. Backlog of cases
ii. Use of volunteers to help with non - sensitive information as well as
document shredding for office and other departments
iii. More paperless system and implementing better hardware and
software
iv. Community partnerships
v. Healthy community
vi. Ideas for better information sharing with the State
vii. Ways the internal information system can be improved /streamlined
viii. Office has different phone system from rest of the County
(A. Kierkiewicz)
5. ITEMS TO BE PLACED ON NEXT AGENDA
6. DISCUSSION REGARDING LOCATIONS /DATES/TIMES OF FUTURE
MEETINGSNIDEO CONFERENCING
7. ANNOUNCEMENTS
Notice if hereby given that pursuant to Hawaii Revised Statutes § 92 -3.5,
the Cost of Government Commission will be conducting this meeting via
videoconference. If audio stream between Kona and Hilo is lost for more than
a short period of time, the meeting will be terminated. A commission member(s)
will be present at the following location:
• Kona Mayor's Office Conference Room, West Hawai'i Civic Center,
74 -5044 Ane Keohokalole Highway, Building A, Kailua -Kona, Hawaii
96740. (Pursuant to Hawaii Revised Statutes § 92 -7.)
Public attendance via videoconference will be available at both the Hilo and Kona
locations.
The next meeting of the Cost of Government Commission will be held
on August 7, 2014 at 1:00 p.m. at the Hawai'i County Council Room,
25 Aupuni Street, Hilo, Hawaii 96720.
8. ADJOURNMENT
NOTE: If you require an accommodation or auxiliary aid and /or services to
participate in this meeting (i.e., sign language interpreter, large print, etc.)
please call 961 -8251.
Those wishing to testify in person must register with the Commission Secretary at the meeting.
Those submitting written testimony at the meeting should bring ten (10) copies for distribution.
Testimony may also be submitted (1) by mail to Jennifer Kualii c/o Office of the Corporation Counsel,
101 Aupuni Street, Suite 325, Hilo HI 96720; (2) by facsimile to (808) 961 -8622; or (3) by e -mail to
jkualii@co.hawaii.hi.us. Please submit separate testimony for each item. Copies will be distributed
by the Commission Secretary at the meeting only if they are received before 12:00 noon on the business
day prior to the meeting. All oral and written testimony will be public record.
NOTICE TO LOBBYISTS
If you are a lobbyist, you must register with the Hawai'i County Clerk within five days of becoming a
lobbyist (Article 15, Section 2- 91.3(b), Hawai'i County Code).
A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours
in any month or $275 in any six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials." (Article 15,
Section 2- 91.3(a)(6), Hawai'i County Code.)
Registration forms and expenditure report documents are available at the Office of the County Clerk-