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Home My WebLink About2013-14 DAE - District 4 - Greggor Ilagan Form DAE-2 ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES Accounting of Council District Allowance Expenses FISCAL YEAR 2013 - 2014 COUNCIL MEMBER DISTRICT 4 GREGGOR ILAGAN ENTERED DATE AVAILABLE DESCRIPTIONCOST DATE INCURREDBALANCE 7/1/20137/1/2013Total Appropriation for Fiscal Year 2013-14$8,550.00 (1) Lei From Walmart - Purchased for County Clerk Staff Member Farewell Event on 6/26/2013 - K. 7/3/20136/26/2013$10.40$8,539.60 Hashimoto Reimbursement Hana Hou Photography; Business Session - for use in community related publications and public 7/15/20137/12/2013$125.00$8,414.60 releases from Council Member's Office - G. Ilagan Reimbursement (1) Lei From Hilo Airport - Purchased for event: Outstanding Older American Award (Shirley Ito) - 7/19/20137/19/2013$10.00$8,404.60 G.Ilagan Reimbursement MailChimp Invoice #1002757 - Internet Based Mass Mailing Provider Service Fee - G.Ilagan 7/23/20137/19/2013$15.00$8,389.60 Reimbursement Machine Room Order - 55 color pages x 3 sets = 165 pages at $0.05/page (one-sided) - Research 8/1/20137/31/2013$8.25$8,381.35 Documents 8/6/20138/5/2013Machine Room Order - 300 color copies at $0.05/copy (one-sided) - Poppin Tags Event Flyer$15.00$8,366.35 8/9/20138/8/2013Machine Room Order - 30 color copies at $0.05/copy (one-sided) - Town Hall Meeting Flyer$1.50$8,364.85 8/9/20138/8/2013Machine Room Order - 30 color copies at $0.05/copy (one-sided) - Ag Talk Story Flyer$1.50$8,363.35 8/14/20138/13/2013(1) Printer Toner Cartridge for district 4 office - G. Ilagan Reimbursement$103.11$8,260.24 8/19/20138/15/2013Machine Room Order - 30 color copies at $0.05/copy (one-sided) - Ag Talk Story Flyer$1.50$8,258.74 Light Refreshments (2 cases of bottled water) and assorted fruit for event: Town Hall Meeting held 8/19/20138/16/2013$46.61$8,212.13 on 8/16/2013 - G. Ilagan Reimbursement Light Refreshments (2 cases of bottled water) , assorted fruit and paper goods for event: Ag Talk 8/23/20138/23/2013$93.93$8,118.20 Story on 8/23/2013 - G. Ilagan Reimbursement 9/19/20139/18/2013Hawai‘i Printing Corporation - 500 Business Cards for Council Member$247.30$7,870.90 U.S. Postal Service Certified Mail Fees; (2) documents mailed regarding district 4 concern - K. 9/25/20139/25/2013$12.22$7,858.68 Hashimoto Reimbursement Cleaning Supplies for new Pāhoa office (Mop, Liquid Cleaner & Sponges) - K. Hashimoto 9/27/20139/27/2013$30.69$7,827.99 Reimbursement Mileage Reimbursement for Legislative Assistant - Utilized personal vehicle to assist with 10/2/20139/27/2013$23.10$7,804.89 renovations at Pāhoa Substation - K. Hashimoto Form DAE-2 ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES Accounting of Council District Allowance Expenses FISCAL YEAR 2013 - 2014 COUNCIL MEMBER DISTRICT 4 GREGGOR ILAGAN ENTERED DATE AVAILABLE DESCRIPTIONCOST DATE INCURREDBALANCE SurveyMonkey - Online Surveying & Data Collection Program Payment (Monthly Service Fee) - G. 10/9/20139/11/2013$24.00$7,780.89 Ilagan Reimbursement SurveyMonkey - Online Surveying & Data Collection Program Payment; Upgraded Service (Annual 10/9/201310/8/2013$297.60$7,483.29 Fee) - G. Ilagan Reimbursement Council Member traveled to O'ahu to attend Hawai'i State Association of Counties (HSAC) held on 10/24/201310/22/2013$420.85$7,062.44 10/22/2013 - (Incl. Airfare, Airport Parking, Taxi Fare & Per Diem) - G. Ilagan Reimbursement Mileage Reimbursement for Legislative Assistant - Utilized personal vehicle to attend district 4 10/29/201310/28/2013$70.06$6,992.38 related meetings and traveled to Pahoa to run temporary satellite testimony site. - K. Hashimoto 11/12/201311/11/2013District 4 Website Domain Name Registration Fee for Two Years - G. Ilagan Reimbursement$28.34$6,964.04 **VOID** 11/22/20139/27/2013-$23.10$6,987.14 to Mileage Reimbursement dated 9/27/2013 \[CORRECTED\] Mileage Reimbursement for Legislative Assistant on 9/27/2013 - Original Amount: 11/22/20139/27/2013$23.73$6,963.41 $23.10/Correct Amount: $23.73 Light Refreshments (2 cases of bottled water) and sandwiches for event: Puna Watch Meeting on 11/22/201311/21/2013$80.32$6,883.09 11/21/2013 - G. Ilagan Reimbursement Light Refreshments (1 case of bottled water) for community member group meeting on 11/27/2013 - 12/5/201311/27/2013$8.32$6,874.77 G. Ilagan Reimbursement 12/9/201312/3/2013(1) Printer Toner Cartridge for district 4 office - G. Ilagan Reimbursement$103.11$6,771.66 (1) Maile lei to congratulate Angel Pilago on his confirmation during 12/17/2013 Committee Meeting - 12/20/201312/17/2013$20.00$6,751.66 K. Hashimoto Reimbursement Roundtrip Airfare for Council Member to travel to Honolulu, HI for council related meetings on 01/10/2014 - G. 12/20/201312/18/2013$175.20$6,576.46 Ilagan Reimbursement 1/6/20141/1/2014Monthly Evernote Business Payment (Data Management System) - G. Ilagan Reimbursement$30.00$6,546.46 Light Refreshments (2 cases of bottled water) for event: Puna Watch Meeting on 01/09/2014 - 1/17/20141/9/2014$9.76$6,536.70 K.Hashimoto Reimbursement Non-Overnight meal allowance - Council Member traveled to Honolulu, HI on 01/10/2014 for council 1/17/20141/10/2014$20.00$6,516.70 related meetings. - G. Ilagan Roundtrip airfare for (2) district staff members to attend legislative opening session in Honolulu, HI 1/19/20141/10/2014$390.80$6,125.90 on 01/15/2014-01/16/2014 - G. Ilagan Reimbursement Legislative Assistant travel expenses - Attended legislative opening session in Honolulu, HI on 1/19/20141/16/2014$360.77$5,765.13 01/15/2014-01/16/2014. (Incl. per diem, excess hotel cost & parking fees) Form DAE-2 ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES Accounting of Council District Allowance Expenses FISCAL YEAR 2013 - 2014 COUNCIL MEMBER DISTRICT 4 GREGGOR ILAGAN ENTERED DATE AVAILABLE DESCRIPTIONCOST DATE INCURREDBALANCE Rental car charges and gasoline purchased - Legislative Assistant & Council Aide traveled to 1/19/20141/16/2014$94.69$5,670.44 Honolulu, HI to attend state legislative opening session on 01/15/2014-01/16/2014 Council Aide travel expenses - Attended legislative opening session in Honolulu, HI on 01/15/2014- 1/19/20141/16/2014$90.00$5,580.44 01/16/2014. (Incl. per diem & airport parking fee) Mailchimp Invoice #1570729 - Internet Based Mass Mailing Service Provider Fee (Constituent 1/24/20141/19/2014$15.00$5,565.44 Information Notification System) - G. Ilagan Reimbursement 2/3/20141/30/2014OfficeMax: (4) USB Adapters - Needed for Pāhoa Council Office Internet Connectivity$191.62$5,373.82 **VOID** to Roundtrip airfare for (2) district staff members dated 1/10/2014 \[Reimbursement not to 2/3/20141/10/2014-$390.80$5,764.62 Council Member; incl. w/ staff travel\] **VOID** to Legislative Assistant travel expenses for legislative opening session dated 1/16/2014 2/3/20141/16/2014-$360.77$6,125.39 \[Incorrect amount; amount to incl. airfare expense\] **VOID** to rental car charges and gasoline expenses for staff travel to Honolulu dated 1/16/2014 2/3/20141/16/2014-$94.69$6,220.08 \[amount to be incl. w/ legislative asst. expenses; P-Card\] **VOID** to Council Aide travel expenses for legislative opening session in Honolulu dated 2/3/20141/16/2014-$90.00$6,310.08 1/16/2014 \[Incorrect amount; amount to incl. airfare expense\] \[CORRECTED\] Legislative Assistant travel expenses; legislative session on 1/15-1/16/2014 (Incl. 2/3/20141/16/2014$593.67$5,716.41 per diem, excess hotel costs, airfare, car rental, gasoline & parking fees) \[CORRECTED\] Council Aide travel expenses; legislative session on 1/15-1/16/2014 (Incl. per diem, 2/3/20141/16/2014$372.90$5,343.51 airfare & parking fees) Machine Room Order: Color Copies (122 pages x $0.05/page) - Hawai‘i County Food Self- 2/7/20142/6/2014$6.10$5,337.41 Sufficiency Baseline 2012 Manono Mini Mart: Light Refreshments (2 Sandwich Platters) for Puna Watch Community Meeting 2/7/20142/6/2014$42.71$5,294.70 held on 02/06/2014 2/25/20142/1/2014Monthly Evernote Business Payment (Data Management System) - G. Ilagan Reimbursement$30.00$5,264.70 Mailchimp Invoice #1666489 - Internet Based Mass Mailing Service Provider Fee (Constituent 2/25/20142/19/2014$15.00$5,249.70 Information Notification System) - G. Ilagan Reimbursement Walmart: (4) leis to welcome out-of-state visitors that met with Council Member Re: Council related 2/27/20142/13/2014$47.50$5,202.20 issues on 2/18/2014. Gifts for (4) out-of-state visitors that met with Council Member Re: Council related issues on 2/27/20142/14/2014$186.20$5,016.00 2/18/2014 (Includes purchases from: Kalani, Basically Books & Aloha Grown LLC) Mileage Reimbursement for Legislative Assistant - Utilized personal vehicle for council related 2/28/20142/26/2014$154.25$4,861.75 meetings Form DAE-2 ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES Accounting of Council District Allowance Expenses FISCAL YEAR 2013 - 2014 COUNCIL MEMBER DISTRICT 4 GREGGOR ILAGAN ENTERED DATE AVAILABLE DESCRIPTIONCOST DATE INCURREDBALANCE **VOID** to Mileage Reimbursement for Legislative Assistant dated for 2/26/2014 - \[Original 3/5/20142/26/2014-$154.25$5,016.00 Amount: $154.25/Correct Amount: $152.88\] \[CORRECTED\] Mileage Reimbursement for Legislative Assistant for February 2014 - \[Original 3/5/20142/26/2014$152.88$4,863.12 Amount: $154.25/Correct Amount: $152.88 - Updated 2014 mileage rate\] 3/5/20143/1/2014Monthly Evernote Business Payment (Data Management System) - G. Ilagan Reimbursement$30.00$4,833.12 Manono Mini Mart: Light Refreshments (1 Sandwich Platter) for Puna Watch Community Meeting 3/7/20143/6/2014$24.48$4,808.64 held on 03/06/2014 3/7/20143/7/2014Floral Mart: (2) Maile Leis @ $25/each for Council Meeting - special guest congratulatory leis $52.00$4,756.64 3/17/20143/12/2014Cost U Less: (2) Boxes of Assorted Snacks for Committee Meetings held on 3/13-3/14/2014$29.66$4,726.98 3/17/20143/13/2014Longs Drugs: Paper goods and refreshments for Committee Meetings held on 3/13-3/14/2014$5.19$4,721.79 **VOID** to Legislative Assistant travel expenses; legislative session on 1/15-1/16/2014 (Incl. per 3/17/20141/16/2014-$593.67$5,315.46 diem, excess hotel costs, airfare & parking fees) - \[Previous amount total incorrect\] \[CORRECTED\] Legislative Assistant travel expenses; legislative session on 1/15-1/16/2014 (Incl. 3/17/20141/16/2014$688.36$4,627.10 per diem, excess hotel costs, airfare, car rental, gasoline & parking fees) Machine Room: Color Copies - 2 Sets, 90 pages each @ $0.05/page - "2013 PONC Annual Report 3/20/20143/20/2014$9.00$4,618.10 to the Mayor" 3/20/20143/20/2014Machine Room: Color Copies - 184 pages @ $0.05/page - "Puna Regional Circulation Plan"$9.20$4,608.90 Mailchimp Invoice #1764917: Internet Based Mass Mailing Service Provider (Constituent Information 3/20/20143/19/2014$15.00$4,593.90 Notification System) - Monthly Fee - G. Ilagan Reimbursement OfficeMax: (1) Epson Workforce Scanner: For Pāhoa Council Office Staff Use - G. Ilagan 3/27/20143/26/2014$374.99$4,218.91 Reimbursement Council Member Travel Expenses: Traveled to Lihue, HI to attend HSAC Executive Meeting on 3/28/20143/24/2014$20.00$4,198.91 03/24/2014 (Amount includes non-overnight meal allowance) - G. Ilagan Reimbursement OfficeMax: Light Refreshments (3 cases of bottled water and 3 boxes of assorted snacks) for community member meetings, Cleaning supplies for office, (1) 2-hole Punch for office, (6) packs of 3/28/20143/28/2014$398.30$3,800.61 binder tab inserts, (10) 0.5" Binders for document storage & (1) Adobe Acrobat Installation Software for staff computers - G. Ilagan Reimbursement 4/4/20144/1/2014Monthly Evernote Business Payment (Data Management System) - G. Ilagan Reimbursement$30.00$3,770.61 Form DAE-2 ACCOUNTING OF COUNCIL DISTRICT ALLOWANCE EXPENSES Accounting of Council District Allowance Expenses FISCAL YEAR 2013 - 2014 COUNCIL MEMBER DISTRICT 4 GREGGOR ILAGAN ENTERED DATE AVAILABLE DESCRIPTIONCOST DATE INCURREDBALANCE Island Naturals Pāhoa: Light Refreshments (1 sandwich platter) for community meeting held on 4/4/20144/3/2014$52.08$3,718.53 4/3/2014 Mailchimp Invoice #1859557: Internet Based Mass Mailing Service Provider (Constituent Information 4/21/20144/19/2014$15.00$3,703.53 Notification System) - Monthly Fee - G. Ilagan Reimbursement Home Depot: (1) Combination Padlock and (1) Combination Locking Cable to secure Pāhoa Council 4/25/20144/21/2014$14.10$3,689.43 Office gate and storage shed - G. Ilagan Reimbursement 4/29/20144/28/2014Subway: Light Refreshments - (1) sandwich platter for a community meeting held on 4/28/2014$43.75$3,645.68 5/5/20145/5/2014OfficeMax: (2) Printer Toner Cartridges for District 4 office use$166.64$3,479.04 OfficeMax: (4) packs of foil certificates \[12/pack at $9.49 each\] and (2) packs of certificate covers 5/13/20145/12/2014$62.44$3,416.60 \[5/pack at $10.99 each\] for certificate commendations to graduates and Junior Police Office program participants Subway: Refreshments for community meeting - (1) sandwich platter for Highway Safety Council 5/16/20145/15/2014$43.75$3,372.85 Meeting held on 5/15/2014 Longs Drugs: Refreshments for community meeting - (1) case of bottled water \[incl. bottle deposit 5/16/20145/15/2014$5.61$3,367.24 fee\] Luquin's Mexican Restaurant: (1) plate lunch for RSVP volunteer covering Puna Council Office while 5/16/20145/15/2014$12.50$3,354.74 staff attend Highway Safety Council Meeting *VOID* Machine Room Order: Color Copies (122 pages x $0.05/page) - Hawai‘i County Food Self- 5/27/20142/6/2014-$6.10$3,360.84 Sufficiency Baseline 2012 \[No charge for copies made per Machine Room staff\] 6/5/20146/5/2014Subway: (1)Sandwich platter for Puna Watch meeting held on 6/5/14$43.75$3,317.09 *VOID* Luquin's Mexican Restaurant: (1) plate lunch for RSVP volunteer covering Puna Council 6/12/20145/5/2014-$12.50$3,329.59 Office while staff attend Highway Safety Council Meeting Target: (1) Lexar Jump Drive for office use \[5.99\]; (2) 4 cases of Aquafina water \[3.99 each/ HI F 6/19/20146/5/2014$29.10$3,300.49 1.56 each\] $3,300.49 Do Not Use TOTAL EXPENSE $5,249.51$3,300.49