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HomeMy WebLinkAboutAC Minutes 8Jul2014 Draft lb William P.Kenoi JNZ-4 OF Duane Kanuha Mayor Director `r Bobby Command _- - Deputy Director �rF•os•M►•'� County of Hawaii PLANNING DEPARTMENT PUNA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street,Suite 3 • Hilo,Hawaii 96720 Phone(808)961-8288 • Fax(808)961-8742 Tuesday, July 8, 2014 DRAFT Meeting Minutes CALL TO ORDER At the request of the Chair, Patti Pinto, Elmer Solis served as chair pro tem and called the Puna Community Development Plan(PCDP) Action Committee (AC) meeting to order at 3:02 p.m. in the Kea`au Community Center. The following persons were present: Action Committee: June Conant, Sharon Daun, Elmer Solis, Leila Kealoha, and Patti Pinto. Susan Osborne arrived at 3:03 p.m. and Farris Etterlee arrived at 3:1 1p.m. Oshi Simsarian and Rene Siracusa were absent. .Staff: Larry Brown- PCDP Project Manager, Keiko Mercado - PCDP Planning Assistant and Hans Santiago—County Planner. Members of the public: 4 ADDITIONS TO THE AGENDA: None ANNOUNCEMENTS: • Patti announced that Barbara Bell has been appointed to the Public Access, Open Space and Natural Resources Preservation Commission (PONC) for Council District 4. • Larry announced that at the last Planning Committee Meeting of the County Council they heard testimony, discussed and voted unanimously to move forward with a favorable recommendation for adoption of the Pahoa Village Design Guidelines. Also, the two ordinances that would amend the zoning code - one which would create the Pahoa Design district and the other that would make changes to the plan approval and plan unit development (PUD) permitting sections of the zoning code to allow for review of projects against the design guidelines and provide for community opportunities to review and comment on project plans, came out of the Windward Planning Commission with a unanimous recommendation for approval by the County Council. The ordinance that allows for amendments to the zoning code for plan approval and PUD permit applications and review process will be on the agenda for the Leeward Planning Commission on Thursday, July 17th in Kona, as it has an island wide impact. Larry personally thanked all those who came out to testify, as it had a very positive impact. PUBLIC TESTIMONY: One person signed up to testify and chose to defer their testimony until the agenda item came up for consideration by the AC. APPROVAL OF MINUTES: Patti moved to approve the minutes of the May 13, 2014 meeting as submitted. Second by Susan. The motion to approve the minutes as submitted passed with 6 votes aye, 0 votes nay. (Farris was not yet present). NEW BUSINESS: 1. Communication No. 2014-38: Connectivity and Emergency Response Subcommittee Susan moved to accept Communication No. 2014-38. Second by Patti. Public Testimony: • Hannah Hedrick testified that she has been trying to stay in touch with the Fern Forest Roads Group and the Eden Rock Roads Group to keep them updated on connectivity related to their areas. Emails have been sent to former and current Road Group presidents, Community Association Members, and Joel who manages the Volunteer Fire Truck. Concerns continue as Eden Rock has erected a concrete barrier on the road that connects Eden Rock and Fern Forest, a barrier that prevents the fire truck and community members from being able to utilize this connectivity point. Hannah urged those she emailed to take immediate action to open the existing Fern Forest/Eden Rock connection. Her written testimony, identified as Communication No. 2014-45 is posted on the Puna CDP website at http://www.hawaiicountycdp.info/puna- cdp/implementation/puna-cdp-action-committee/2014-pcdp-action-committee/2014- action-committee-incoming-communications. Marlene provided a summarized update on the PREP Fair and the CERS. The PREP Fair continues to be the vehicle to receive community feedback and input on the Connectivity and Location Priority list and other PCDP concerns that can be layered upon them, such as Mass Transit and parks. Over the next seven weeks before the PREP Fair volunteers and sponsors need to be pulled together and trained. There will be four meetings—July 15th @ 5pm (PREP Leadership and Coordinators Meeting), July 19th from 9am-1 lam (Volunteer training for the PREP Fair), July 22nd @ 5pm(CERS regular meeting) and July 30th @ 5pm (PREP Fair presenters and exhibitors preparation meeting). These meetings are open to anyone interested. There are four major areas of follow up for CER issues: 1. Additional input on Connectivity Locations Priority Report a) Continue working with the County Department of Public Works and affected Communities and Community Associations on viability and liability. b) Sherri Carden of Orchidland testified that she is in support of the Pohaku Drive/Pulelehua connection but wanted to caution of flooding issues. c) Hannah Hedrick suggested a site visit to suggested connectivity location of Kaleponi and Eden Rock. d) Received and responded to a letter from Department of Land and Natural Resources (DLNR) Chairperson, William Aila regarding suggested connectivity location of Wright Road to Stainback. (Agenda item 2 on today's AC agenda). 2 2. Procedures and actions—Ongoing updates to the Priority List a) PREP Fair b) Community Meetings c) Meetings hosted by Council members within the district to gain further input (updates will be done on a regular basis) 3. Transportation routes available after areas have been cut off from disasters. 4. Connectivity and Emergency response activities related to the PREP Fair: a) Mapping Room b) Family Emergency Plans c) List of Emergency shelters along with a list of what/what not to bring with you. 2. Communication No. 2014-35 and Communication No. 2014-35.1: Letter from William Aila, Chairperson, Department of Land and Natural Resources (DLNR) regarding CERS Connectivity Report (Communication No. 2041-26). Patti moved to accept Communication No.2014-35.1. Second by Leila. Farris asked for clarification on who would be signing the letter. Patti suggested that it be sent from the Action Committee with her signature. Larry suggested sending the letter from the AC and having both Marlene and Patti sign, which the AC agreed to. The motion passed with 7 votes aye, 0 votes nay and 0 abstaining. 3. Communication No. 2014-34 and Communication No. 2014-34.1: Change of Zone Application (REZ 14-176) by Paul Ogasawara to Change the Zoning from RS-15 to CV- 10 for Tax Map Key 1-5-014:005. June moved to accept Communication Nos. 2014-34 and 2014-34.1. Second by Patti. The Pahoa Steering Committee approved the contents of the letter at their meeting two weeks ago. Paul Ogasawara was present at that meeting to answer questions and Patti shared that his request seems to be consistent with the kind of businesses that they would like to promote in this area of Pahoa and that the hope is that Paul and his architect would work with the Steering Committee so that their architect design and property layout would be consistent with the guidelines. Sharon expressed concerns about the lack of information provided on the application (i.e. Page 4 (F) Archaeological resources, 2(a) answer NOS, 9 answer NOS). Elmer stated that it was his understanding (Larry confirmed) that, as stated in the application, should archeological sites or resources be discovered or suspected to exist on the property during a site visit or in the course of improving the site, that work will cease and the necessary steps will be taken. Leila asked how the surrounding residents are affected. Larry informed the AC that the rezoning application requires written notification of surrounding property owners and that they would have the opportunity to voice their opinions during the Planning Commission and County Council hearing process. 3 Motion to accept Communication No. 2014-34.1 passed with 5 votes aye, 0 votes nay and 2 abstaining (Leila and Sharon). June moved to rescind the original vote on approving Communication No. 2014-34.1. Second by Patti. This motion passed with 7 votes aye, 0 votes nay and 0 votes abstaining. Patti moved that the letter be amended by adding the sentence "The PCDP AC requests that staff address the several typos and lack of clarity in the letter,for example number 2a. "directly before the last sentence starting "Again, we..... ... Second by Sharon. The motion passed with 7 votes aye, 0 votes nay and 0 votes abstaining. June moved to accept Communication 2014-34.1 as amended. Second by Sharon. Motion passed with 6 votes aye, 0 votes nay and I vote to abstain (Leila). 4. Communication No. 2014-31: Mt.View Village Center Plan Subcommittee Report. Leila moved to accept Communication No. 2014-31. Second by Susan. Patti reported that the Mt. View Village Subcommittee did not meet in June due to a number of members being unavailable. One member has been wanting to share a documentary with the group and it has been arranged to have it be shown at the Mt. View Public Library in place of their July meeting. The documentary is called Growth Busters and focuses on alternatives to urban sprawl and development out of control. Everyone is welcome. Planning efforts on the Mt. View asset survey continue a written plan will be developed once all the information is gathered. Sharon expressed concern about the showing of the document because it has a controversial tone in both its presentation and its content. Sharon wanted her opposition to the showing of this documentary to be noted. 5. Mass Transit Subcommittee (MTSC): Sharon moved to accept the MTSC report, Communication No. 2014-39. Second by June. June reported that although there was a meeting in May, attendance was poor and therefore no actions were taken. At the June meeting Hannah provided information that there was a $350,000 grant to the MTA regarding hub and spoke. They are working on tracking down the money. The MTSC has written a letter(item 6 on this agenda) to Mayor Kenoi urging bus service to the airports and post offices. A booth at the PREP Fair will help the Subcommittee to gather additional information regarding a hub and spoke system. 6. Communication No. 2014-40: AC Letter to Mayor Kenoi regarding bus service to airports and post offices. Leila moved to accept Communication No. 2014-40. Second by Sharon. Public Testimony: • Hannah Hedrick testified in support of the letter from MTSC to Mayor Kenoi. She would like to see some indication or discussion on how the AC intends to follow up if we continue to get the non-action, misinformation and non-response from Mass Transit and the Mayor. Hannah also suggested copying this letter to the new Corporation Counsel, Molly Amai Stebbins. 4 Sharon moved to add Corporation Counsel Molly Amai Stebbins as a recipient of Communication No. 2014-40. Second by Farris Etterlee. The motion passed with 7 votes aye, 0 votes nay and 0 votes to abstain. Leila offered a friendly amendment to the first paragraph, changing it to say "....and to the Hilo Airport Post Office and the Kailua-Kona Post Office." Motion to accept Communication No. 2014-40 as amended passed with 7 vote aye, 0 votes nay and 0 votes to abstain. 7. Communication No. 2014-36 and Communication No. 2014-37: Volcano Long Range Planning Subcommittee (VLRPS). June moved to accept Communication Nos. 2014-36 and 2014-37. Second by Leila. Sharon read the contents of her report on the activities of the VLRPS which she submitted and is identified as Communication 2014-43. Sharon asked if the VLRP could be placed on the agenda for the next AC meeting for review and comment by the AC. Farris expressed concerns about VLRP SC meeting attendees' personal information being posted on the website. After discussion it was decided that Communication No. 2014-36 will be deleted from the website and reposted once their personal information has been removed from the minutes or permission is granted by each of these attendees. 8. Town Meeting Subcommittee Update: Leila reported that the committee met on June 27th and decided that they would hold informational sessions at two events over the remainder of this year. The first would be at the PREP Fair and the second would be at the Pahoa Christmas parade. Poster boards would be put together that reflect the mission and vision of the PCDP along with meeting dates/times, website information and names of AC members. If possible they would like to make brochures or pamphlets to distribute as well as have copies of the PCDP and the Annual Report available for the public to read at the time of these events. It was also decided that a letter would be drafted and sent out to the different community organizations that would inform them about the PCDP AC meetings and let them know that we are available to come out to their community meetings and share information on the PCDP. This subcommittee will present both the brochure and the letter at the next AC meeting for review and approval. A banner is also a good idea to advertise meeting times etc. 9. Pahoa Village Center Design Guidelines and Pahoa Village Design District Legislation: Larry provided information on this agenda item during the announcements. 10. May 2013—April 2014 PCDP Annual Report DRAFT: Since the draft annual report was not yet completed and ready for approval, the AC members were asked submit any updates, corrections and/or comments to Larry and Keiko by the close of the business day on July 18th. The AC will have an opportunity to review the annual report prior to the next meeting and it will be on the agenda for comment/approval at the August 12 meeting. UNFINISHED BUSINESS: AGENDA REQUESTS FOR NEXT MEETING: (August 12, 2014) 5 1. Annual Report Draft Approval 2. Town Meeting subcommittee report 3. Budget Subcommittee ADJOURNMENT: The Chair, without objection, adjourned the meeting at 5:19 p.m. 6