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HomeMy WebLinkAboutAC Minutes 9Sept2014 DRAFT JNZY OF h,� William P.Kenoi �:•'�� �'.ol Duane Kanuha Mayor Director Bobby Command f•• N�M >e oF'N►�' Deputy Director County of Hawaii PLANNING DEPARTMENT PUNA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street,Suite 3 • Hilo,Hawaii 96720 Phone(808)961-8288 • Fax(808)961-8742 Tuesday, September 9, 2014 DRAFT Meeting Minutes CALL TO ORDER Chairperson Patti Pinto called the Puna Community Development Plan (PCDP) Action Committee (AC) to order at 3:00 p.m. in the Kea'au Community Center. The following persons were present: Action Committee: Sharon Daun, Elmer Solis, Leila Kealoha, Patti Pinto, Susan Osborne, June Conant, Farris Etterlee and Oshi Simsarian. Rene Siracusa was absent. Staff. Larry Brown—PCDP Planner, Hans Santiago— County Planner and Keiko ercado—PCDP Planning Assistant. Members of the public: 5 yr ADDITIONS TO THE AGENDA: None ANNOUNCEMENTS: None PUBLIC TESTIMONY: Two people sign to testify, one chose to tify at the start of the meeting and one chose to defer their testimony until their agenda items me up for consideration by the AC. 1. Council Person, Greg lagan testified on Agenda item (Budget Subcommittee). He stated that either he or a representative from his office would try their best to attend the monthly AC meetings to ensure a good working relationship with the AC. He chose to testify on Agenda itSm 94 because he wants to work with the AC on anything regarding District 4. Councilperson Ilagan assured the AC hat he was always open for questions/comments and that he was there to help. APPRO OF MINUTES: June moved to approve the minutes of the August 12, 2014 meeting as submitted. Second by Elmer. The motion to approve the minutes as submitted passed with 8 votes aye, 0 votes nay. NEW BUSINESS: 1. Connectivity and Emergency Response Subcommittee (CERS) Report Marlene Hapai reported on the 2014 PREP Fair, which took place on August 30, 2014. At the start of the PREP Fair they received a"Puna Emergency Preparedness Day"proclamation from Governor Abercrombie. Marlene intends to suggest to the subcommittee that the Fair should now be moved on to di rent areas of the island. One reason for suggesting this is that the PREP Fair works as a vehicle for collecting information and now that they've collected the information for Puna, energy needs to be spent getting the connectivity connections. Approximately 300 Hawai`i County is an Equal Opportunity Provider and Employer volunteers, 63 new CERT (Community Emergency Response Team) sign ups, 72 exhibitors, approximately 2000 participants and 36 donors (in kind donations and cash donations) participated in this PREP Fair. All the data gathered at the PREP Fair has not been compiled as of yet. Marlene reported that they received new road connectivity suggestions, comments on existing connectivity points, and also demographic data. Patti reported on the information gathered from one specific survey question: 1) Are you familiar with the Puna Community Development Plan? Less than 50% said they were familiar with the PCDP, so it was great that the AC members had an informational booth at the PREP Fair! The CERS will now move forward with compilation of the collected data and then on to impl tation. CERS meetings are held on the 4t'Tuesday of every month, next meeting will b Sep mber 23°2014 at the Kea'au Community Center. 2. Town Meeting Subcommittee: Members of the Town Me ting Subcommittee reported on their participation at the 2014 PREP Fair and their efforts to xpand public awareness of the PCDP and Action Committee. Elmer reported that the respo se was good, and they got the opportunity to share the PCDP with many people at the PREP Fair. As Patti reported earlier, on Agenda item 91, most people were not familiar with the*PCDP. The next focus of the subcommittee will be outreach to the individual Community Associations. Dependent on the activities of the June 27 lava flow, the subcommittee's next event will be the Pahoa Christmas Parade. Patti suggested the possibility of running an article in the Hawaiian Tribune Herald. 3. Communication 2014-54—Volcano Long Range Plan (VLRP) Subcommittee: The Action Committee discussed the July 2014 Volcano Long Range Plan that was submitted at the August AC meeting and their responses to the request of the VLRP Subcommittee to forward the plan to the Planning Director. Patti asked Dan Taylor if he would be willing to answer any questions the AC might have regarding the VLRP. Dan said that it was the VLRP Subcommittees expectation that the AC would produce a letter to accompany the VLRP on to the Planning Director. Oshi moved gat the VLRP be forwarded on to the Planning Director for review and comment. Second by Sharon. Motion passed with 8 votes aye and 0 votes nay. Susan expressed her concern that maybe sewage and waste infrastructures haven't been comprehensively addressed. Dan acknowledged that, that sort of comment is exactly the kind of feedback the VLRP Subcommittee is looking for. More discussion ensued regarding the importance of receiving feedback from the Planning Department and how the VLRP will be presented to the Planning Director. Sharon moved that the VLRP Subcommittee submit a draft letter regarding the submittal of the VLRP to the Planning Director for approval at the next AC meeting. Second by Susan. Motion passed with 8 votes aye and 0 votes nay. Please note that any comments AC members wish to have included in the draft letter must be emailed to Sharon by Monday, September 15 at loam. Sharon will not respond to these emails in order to remain in compliance with the Sunshine Law. 4. Budget Subcommittee—Communication No. 2014-62: Members from the Budget Subcommittee reported on their progress in prioritizing existing CIP projects related to implementing actions in the PCDP and their prioritizing process for identifying any possible new projects that should be recommended by the AC for inclusion in the FY 2015-16 CIP Budget. Public Testimony: 1. Marlene Hapai testified that in 2012, she stood before the AC for the first time, and at that time there was a major urgency to address the health and safety of the Puna District. This urgency has increased. Lots of time and effort has been put into gathering connectivity points and it is time to include them in the budget. We have to address this urgent need for alternate routes. Farris reported that the Budget Subcommittee has reviewed items that have already been approved in prior year's budgets. The SC then indicated which items were closely aligned /related to the PCDP and created"categories" to assist with the prioritization process. At this point the SC is formulating relevant questions that can be put forth to the Dept. of Parks and Recreation and the Dept. of Public Works to gain a better understanding of how our priority projects align with theirs and what would ensure success moving forward. The Budget SC is requesting information from the other Subcommittees by September 15th to help with their prioritization process. Members of the Budget SC will chambion past approved PCDP budgeted items to ensure they remain in the spotlight and ultimately secure funding to move forward. New budget requests may be submitted to the Budget SC by October Is'. Greggor Ilagan was called up to clarify some budgeting questions. He stated that if the AC can provide him with their top priorities he will be committed to seeing those priorities through. 5. Communication No. 2014-56.1 —Draft AC Comments on Special Permit Application (SPP 14-168): The AC considered draft comments from the Mt. View Community Village Center Plan Subcommittee prepared in response to the Planning Director's request for comments on the application for a Special Permit (Communication 2014-56)by Ronald Quade, D.D.S. to allow for a Professional Dental Clinic off of Highway 11 approximately 5 miles mauka of Mt. View. Patti forwarded this permit request to members of the Mt. View Village Center Planning Committee and drafted the letter consistent with their reputes. Farris moved ept Co munication No. 2014-56.1. Second by Elmer. Susan expressed concern about a traffic study not being done. Sharon shares Susan's concerns about the traffic study and expressed additional concern about the sewage impact when switching from a residential property to a commercial property. Sharon moved to amend the letter to add a third concern, what environmental impacts would occur with the conversion of the existing residential wastewater system into commercial use. SecontCby Elmer. Motion passed with 7 votes aye and I vote nay. Farris moved to add a fourth required item, that the Special Use Permit must require that the project be ADA compliant. Second by Susan. Motion passed with 8 votes aye and 0 votes nay. Farris moved to dd written comments submitted by Rene after the last sentence in the first paragraph: Here are facts from the State of Hawaii Primary Care Needs Assessment Data Book. 2012: 1. The Puna District has a federal designation as a Dentally Underserved Area (DUA). 2. 32.7% of Hawaii County residents (43,500) did not see a dentist within the P year, and 35.9% of Puna resident (7,400) did not see a dentist. 3. 38% of Hawaii County residents (49,000) did not have their teeth cleaned within the last year, and 43.8% of Puna residents (8,900) did not have teeth cleaning. Second by Oshi. Motion failed with I vote aye (Oshi), 3 votes opposed(Sharon, Elmer, Leila) and 4 votes to abstain (Susan, Patti, Farris, June). Elmer moved to change the last sentence on item two under concerns to state: We do not support any commercial development on Volcano Highway in this corridor. Second by Leila. Motion failed with 4 votes aye, 3 votes nay (Oshi, June and Patti) and I vote to abstain (Sharon). Sharon moved to amend the second item under concerns to state: Village Center Plans. As Action Committee members and stewards of the Puna Community Development Plan we recommend that commercial developments be located within the Village and Regional Town Center planning areas. Second by Elmer. Motion passed with 6 vot aye, and 2 votes nay (June and Oshi). The original motion to accept Communication No. 2014-^11amendedpassed with 6 votes aye and 2 votes to abstain (June and Oshi). 6. Draft Grubbing and Grading Bill Proposed by Malama O Puna: The AC considered a draft bill presented by Rene, proposing stiff fines and penalties for land Nnex and heavy equipment operators who violate the existing grubbing and grading laws Due to Rene's absence, Leila moved to postpone agenda item #6 until th A meeti ng. Second by Farris. Motion passed with 8 votes aye and 0 votes nay. UNFINISHED BUSINESS: None AGENDA FOR NEXT MEETING: (October 14, 2014) 1. Review of Malama O Puna's draft grubbing and grading bill. 2. VLRP draft letter 3. Budget Subcommittee 4. Mt. View Subcommittee report 5. Connectivity and Emergency Response Subc mmittee 6. Mass Transit S bcommittee 7. Impact of La ADJOURNMENT: The without ob'ection, a ' urned the meeting at 6:00 p.m.