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Home My WebLink About2014-03-24 South Kohala Commu... Action Committee Minutes 1 SOUTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE 2 aka HUI KULEANA O KOHALA HEMA 3 southkohalacommunitydevelopmentplanactioncommittee@gmail.com County of Hawai‘i 4 MINUTES 5 Meeting Date: March 24, 2014 6 Call to Order: 4:59 pm 7 Place: Lilly Yoshimatsu Senior Center (Waimea Senior Center) 8 67-1199 Mamalahoa Highway 9 Waimea, Hawai‘i 96743 10 Roll Call: 11 1Members Present: Josephine (Jojo) Tanimoto, John Hoover, Christopher (Kit) Roehrig, 12 Joel Cohen, Roger Harris 13 2Absent/Excused: John Mueller 14 3Planning Department: Deanne Bugado 15 4County of Hawai‘i: Margaret Masunaga, Dave Hirt (left @ 6:01pm) 16 5 Public in attendance: 17 STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON AGENDA 18 None 19 ADMINISTRATIVE MATTERS 20 Minutes of the Meeting of February 24, 2014 were circulated. Joel Cohen motioned to approve and 21 John Hoover seconded. After discussion approval given (Aye - Joel, John, Roger; Nay – Kit). 22 BUSINESS OF COMMITTEE 23 1.SKCDP Implementation. Action Committee will continue ongoing review of SKCDP Goals, 24 Policies and Actions & discuss roles & responsibilities. 25 Staff confirmed emailed information sent to committee members that the last General Plan annual 26 report was issued in 2009 by the Planning Department. 27 The Chair developed a draft synopsis of the South Kohala CDP Duties and Responsibilities and 28 asked the committee members to review. (Attached for reference) 29 The committee members expressed much confusion regarding the information presented in 30 the document and how it was organized. 31 John Hoover provided comment that per the Puako Subcommittee because of alternate 32 plans being discussed for the Puako Wastewater Treatment System that it could be dropped 33 from the AC support for CIP funds. 34 Regarding the AC review of permit applications - Roger Harris made a motion to have staff 35 provide, as information, application information as it is made know to the staff to the committee 36 and attach for reference a list of those applications that the committee was notified about on the 37 committee’s next agenda for the public’s knowledge. Kit Roehrig seconded. Unanimous approval 38 given. 39 Request made to have the AC receive the Cultural Resources Commission meeting agendas. 40 Page1of4 Update/Discussion of Agenda Items by Planning Director, Duane Kanuha or authorized a. 41 representative. 42 No Discussion 43 Update/Discussion of Agenda Items by Council Member Margaret Wille b. 44 Dave Hirt provided the following comments: 45 There is monies within the operating budget of the Planning Department for the CDP’s, 46 approximately which are shared by all CDP ACs and SCs. 47 Next week is a busy week with the start of budget discussions with the Council by the 48 various departments. 49 Question status of amending the Waimea Design Plan. – Staff stated that the draft has 50 not been finaled and so has not been presented to the AC for comment. 51 Discussion of Procedural Protocols for the Action Committee c. 52 Joel Cohen and Kit Roehrig provided updated email procedures to the AC for review 53 (Attached). Kit Roehrig made a motion to approve the procedures and Joel Cohen seconded. 54 Unanimous approval given. 55 Capital Improvement Plan (CIP). d. 56 Roger Harris provided an update on the funding availability/status from the Department of 57 Public Works. He will continue to follow up with DPW. 58 Cost of Government Commission – e.The Action Committee reviewed and discussed a draft 59 response by the Chair to the Cost of Government Commission’s request for comments. 60 John Hoover and Joel Cohen expressed concern with the draft response, especially with the 61 references with budget and permit review. 62 The CoG Commission requested comments within a very short timeframe, with that in mind 63 Roger Harris made a motion to respond to say - Thank you for asking us to provide input. 64 Unfortunately your deadline for response by April 7, 2014 will not provide our Committee with 65 enough time to formulate a response that can be approved by the Committee. The committee 66 members may send in individual comments on their own. Joel Cohen seconded. Unanimous 67 approval given 68 Discussion of Update Issues/Suggestions for the SKCDP/General Plan f. 69 No new issues/suggestions. 70 2.Sub-Committee Reports. 71 Permit Activity Comments from Action Committee a. – 72 i.Subdivider STATE-DHHL/Flora B. Solomon, Lessee (SUB-13-001318) Location: 73 Waimea, South Kohala, TMK: 6-5-001:010, Land Area: 125.00 acres, No. of Lots: 3, Size 74 of Lots: 40.000, 41.922 & 43.078 acres. 75 The committee postponed the discussion for additional research to be done on the proposed 76 subdivision. 77 ii.Subdivider Y. HIRAYAMA FARM INC. (SUB-14-001321) Location: Lalamilo, Waimea, 78 South Kohala, TMK: 6-6-005:004, Land Area: 15.611 acres, NO. of Lots: 2, Size of Lots: 79 5.130 & 10.481 acres. 80 Page2of4 No comments proposed for application. 81 Waikoloa b. 82 i.No Report. 83 Kawaihae c. 84 i.Written Report submitted. 85 Puako d. 86 i.No Report. 87 e.Waimea 88 i.No Report 89 f.District-Wide 90 i.No Report. 91 g.Long Term Education Planning – Joel Cohen/John Mueller 92 i.Provided an update of the discussions going on at the state level for the education planning 93 for the island. 94 ii.Request made of the subcommittee to create an outline of actions for the process. 95 h.Liaison Reports 96 i.Traffic Safety Committee 97 1)Need to address the request from Mike Luce CIP suggestion for roadway improvements 98 to Kawaihae Road. 99 Kit Roehrig made a motion to have a letter drafted requesting status from DPW of 100 monies allocated for roadway improvements in Waimea. Roger Harris seconded and 101 volunteered to write the letter for the chair’s signature. Unanimously approved. 102 2)Hawaiian Homelands and Lalamilo – resurfacing of the transfer station road in 103 underway 104 3)Unexploded ordinance work will be going on to the next phase. 105 ii.Waimea Community Association 106 1)Queens Hospital will be assuming the responsibility of North Hawai‘i Community 107 Hospital 108 iii.Lalamilo Farm Association 109 1)Request made to moved this information to the Waimea subcommittee report. 110 iv.Homestead Community Associations. 111 1) 112 i.Joint Meeting with Puna CDP AC 113 i.No Report 114 STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON THE AGENDA 115 None 116 Page3of4 ANNOUNCEMENTS: 117 Puna CDP Action Committee would like to meet with the SKCDP AC 118 Next Meeting April 28, 2014– 119 Puako – Hokuloa Church UU Agenda : Email, Website, Budget 120 ADJOURNMENT: 121 Meeting adjourned at 6:50 pm 122 Page4of4 HawaiiCountyCharter Chapter166.Planning DRAFT SouthKohalaCDPDutiesandResponsibilities: 1.ProvideguidanceandadvocacytoimplementGoals,Objectives,Policies,andActions. a)Goals b)Objectives c)Policies d)Actions 2.BroadCommunityAwareness: a)EmailContinuingproposal b)Websitekeepingthecommunityinformed c)Flyersatbusinesses d)Newspaperannouncement e)WorkingonRadioannouncements f)BrochureswaitingonCDPBudget 3.ConsiderLegislation a)Legislature Grant Listeesfor2014:NaKalaixrPuukapuHawaiianHomesteadAssociation, KailapaHawaiianHomesteadAssociation,AnekonaVolunteerFireDepartment. 4.ProviderecommendstoCountyonBudget a)CountyImprovementBudget(CIP) b)CountyDevelopmentBudget(CDP) 1.PuakoWastewaterTreatmentSystem$500,000.70eachsepticsystems@$20,000.each. Status:CDPrequestmade2011,waitingforfundstobeginproject. 2.WaimeaRegionalPark Status:CDPrequestmade,waiting.EIScommentperiod. 3.WaikoloaSkatePark,Library,CommunityCenterCDPrequestsbeingmade. 4.KawaihaeCommunityCenterandEmergencyShelter(EA),KawaihaeHistoricalCorridor,Kailapa EmergencyRoadCommunityworkingtofindouthowmuchexpenseswillbeneeded. 5.Receivebriefings a)2014Permits:FloraSolomon,Hirayama.ParkerRanch,DLNR/DWS. 2013Permits:PuakoLLCP.U.D,zzxLP.U.D.,WaikoloaHiltonP.U.D. BridgeAinaonhold b)BriefingsfromAgencies: 1.WaterDepartmentFebruary2014WaikoloaMeeting.Action requestimplementWaterUse Studyrecommends. 2.CountyHighwaySafetyMeetingFebruary2014inWaimea.Requestassistanceto mitigateWaimeaandWaikoloacommunitytrafficissues.Action ADHOCcommitteetowork withcommunityassociations. 3.RequestPlanningDirectoratMarchSKCDPmeetingtodiscussprotocolissues,goalspolicies objectivesupdateCDPdocumentGeneralPlan,etc. 4.MeetingwithCivilDefensetoincludeKawaihaeHomesteadpropertiesonTsunamimaps completed. SouthKohalaCDPDutiesandResponsibilities Page2 c)PlanofAction d)StatusReportseeitem4b. 6.MakeintoaPlanofAction 1.RequestWaterDepartmenttoImplementWaterUseStudyrecommendstoalleviateannual droughtissuesinWaimeaandKawaihae. 2.RequestCountyTransportationworkwiththeWaimeaCommunityAssociationtomitigate Bicycle/Pedestrianissues,vehicletrafficissues.(PartofSouthKohalaTrafficSafetyCouncil Monthlyagenda).PunaCDPACinvitetodiscussstrategies.WaitingonBudgetrequest. 7.MonitorProgressandEffectivenessofCDP. a)NeedtorevisesectionsofCDPdocument. 1)KawaihaeIncludeasectionfortheWIND(draftsubmittedtoCDPAC) 2)KawaihaeRequestchangeinregulationtoinclude{7;©m©Ò7UtilitiesforKawaihae ,Ò7©ä|uOnlyHawaiianHomelandsdoesnothaveundergroundservice.(CDPrefers toviewplanesKawaihaesectionneedstoincludeforsafetyissues). 3)KawaihaeIncludemilesperhourchangeforKawaihaeRoad.NeedtoincludeAkoniPule Highway. 3)DistrictWideUpdatepopulationnumbersforallboundaries. 4)DistrictWideUpdateboundarychangeswithRedistrictingchanges. 5)DistrictWideRecognizethe{hÝ;©Archingtz-ä|betweenSouthKohalaandNorthKohala 6)DistrictWideRecognizeRulesoncorrectNamesofPlacesandStreets. b)RecommendonInterimCDPamendments.Countyhasnotresponded. 10.DraftProjectListsfor2014:fordiscussionforchangesandadditions KawaihaeWaikoloa 1.EmergencyRoad1.EmergencyRoad 2.HistoricalCorridorsignage2.Library 3.CommunityCenterEmergencyShelter3.CommunityCenter/EmergencyEvacuationShelter 4.Watershedimprovement4.HighSchool 5.PelekaneWatershedErosionControl 6.PelekaneBayWaterQuality PuakoWaimea 1.WastewaterTreatmentSystem1.WaimeaRegionalPark 2.WaimeaNuiPark DistrictWideLongTermEducationalPlanning 1.TrafficmitigationinWaimea1.HighSchoollocation 2.Watersourceanddistribution2.PlanningandFunding 3.CorrectNamesforPlacesandStreets Community awareness Committee members will help create public awareness of the process at community meet*n9s and in individual dii,esocussions with people in your community. Send notification of the process to mailing list contacts including community associations, special community groups and individuals who are the primary source of referrals of information for creating agenda items. Note, this list may have to be updated periodically to ensure that notification is being sent to the correct person. Media releases- Add a line or two to the North Hawaii News calendar, if there is a special item that the public may want to provide input/testimony to the Committee. Examples may include major subdivision permits, shoreline and historical sites, park development, adequate water supply and wastewater treatment issues and other items relating to the SKCDP,, Joel will volunteer to write short press releases to local papers including the North Hawaii News, West Hawaii News, and other media, if needed. Recommendations Briefly discuss the process for additional review by Committee members for placement on the March 24 agenda for final approval. Make preparations for the establishment of this feature on the SKCDPAC website. Review and update mailing distribution list and send message to the recipients o providing information relating to the role of the SKCDPAIC and to encourage participation in the process,, Maintain a log ofr mail messages received which includes date received, name of the sen2, organization represented ff applicable, for discussion, and action taken by the Committee. Review the process in 6 months to determine effectiveness and need for IF improvement.