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Home My WebLink About2013-09-23 South Kohala Community Development Plan Action Committee Minutes South Kohala Community Development Plan Action Committee 1 County of Hawai‘i 2 MINUTES 3 Meeting Date: September 23, 2013 4 Call to Order: 5:00 pm 5 Place: Waikoloa Village Association Community Room 6 68-1792 Melia Street 7 Waikoloa, Hawai‘i 96738 8 Roll Call: 9 1Members Present: John Hoover, Fran Tabor, John Mueller, Christopher (Kit) Roehrig, 10 Joel Cohen, Roger Harris 11 2Absent/Excused: Josephine (Jojo) Tanimoto 12 3Planning Department: Deanne Bugado 13 4 Public in attendance: Sierra Tobiason. 14 STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON AGENDA 15 None 16 PRESENTATION 17 Sierra Tobiason, the South Kohala Coastal Partnership Coordinator for the UH Sea Grant College 18 Program, provided the AC with an overview of the South Kohala Conservation Action Plan, what 19 implementation efforts are in the works, and who are the partners working together. Information on the 20 programs, plans and contact information can be found at hawaiicoralreefstrategy.com 21 ADMINISTRATIVE MATTERS 22 Minutes of the Meeting of July 22, 2013 were circulated. Roger Harris motioned to approve and Joel 23 Cohen seconded. Unanimous approval given. 24 BUSINESS OF COMMITTEE 25 1.SKCDP Implementation. Action Committee will continue ongoing review of SKCDP Goals, 26 Policies and Actions & discuss roles & responsibilities. 27 Update/Discussion of Agenda Items by Planning Director, Duane Kanuha or authorized a. 28 representative. 29 No Discussion 30 Update/Discussion of Agenda Items by Council Member b. 31 No Discussion. 32 Discussion of Procedural Protocols for the Action Committee c. - 33 i.Development of the Agenda – the AC discussed and determined that up until 10 days before 34 the meeting the Chair (and staff) will be able to agenda item request, request is to be 35 accompanied by relevant documentation for the agenda for distribution/and or written 36 motions for consideration. The Chair will send out a reminder email to the AC to for agenda 37 items. The agenda will be published the Monday before the meeting. There was a request 38 Page 1 of 4 for a deadline calendar to be developed for the AC to utilize. Staff will distribute at the next 39 meeting. 40 ii.Meeting Ground Rules – the AC discussed and Joel Cohen made a motion to approve the 41 suggested ground rules for use by the AC during meetings, Fran Tabor seconded. At the 42 request of the committee Joel amended the motion to change the title of the document to 43 Meeting Guidelines and Fran approved of the change as second. Motion passed 44 unanimously. (attached for reference) 45 iii.Getting additional administrative assistance – the AC discussed the need for assistance for 46 staff in order for the administrative requirements of the AC to be done: minutes, 47 reports/documentation posted on-line, development of an on-line filing system. Joel Cohen 48 volunteered to work with staff to research the possibility of a contract for the services and to 49 draft a request for the contract to be funded, possibly thru the County Council’s 50 discretionary funds. 51 iv.Getting information/Reports in print, up on website, distributed – the AC and staff discussed 52 when information and in what form the information should be turned in for so that it can be 53 posted on the website. Staff requested that as much as possible that the information be 54 submitted in Microsoft Office format (Word, Excel, Publisher for example) because staff is 55 able to convert those documents into ADA compliant documents the easiest. Also staff 56 requested that any reports or documents that the committee want posted to please submit a 57 copy and it will be posted as soon as possible. 58 v.Setting up a g-mail account – the AC discussed the creation of a g-mail account. Kit 59 Roehrig proposed a motion to have the AC create a g-mail account, Fran Tabor seconded 60 the motion. Motion passed (Yea: Kit Roehrig, Fran Tabor, Joel Cohen, and Roger Harris – 61 Nay: None – Abstain: John Mueller, John Hoover) Kit Roehrig and Fran Tabor will work 62 together to create the g-mail account, procedure for access and handling of emails and 63 provide the log-in information to the AC and staff. 64 vi.Process of the Action Committee, Application Review and Comment – Roger Harris 65 provided the AC with an overview of the Development and Community Development 66 Process in Hawai‘i to provide context of what the AC has been established to accomplish. 67 Emphasis is that the Action Committees are advisory committees. When subcommittee 68 reports are given to the AC that it should be accompanied by action steps. 69 Capital Improvement Plan (CIP). d. 70 No Further Discussion 71 Discussion of Update Issues/Suggestions for the SKCDP/General Plan e. 72 Need to add – Protect the Pu‘u. (*Waimea Sense of Place * Fran will be working with Kit on 73 action items) 74 Discussion of Proposed Action Committee Name Change f. 75 Continued for the Next Meeting. 76 2.Sub-Committee Reports. 77 Permit Activity Comments from Action Committee a. – 78 Page 2 of 4 SMA13-000052; Special Management Area Use Permit Application; Request: 2-Story, 5- 79 Bedroom, 7,076.2 Square Foot Additional Dwelling on a 32,567 Square Foot Parcel in the V- 80 1.25 Zoned District Within the SMA; Applicant: Keith Leach; Tax Map Key: 6-9-002:013 81 The Puako Community Association had no comments to offer. Joel Cohen made a motion to 82 submit for record that there was no comments and Roger Harris seconded. Motion passed 83 (Yea: Joel Cohen, Roger Harris, Fran Tabor, John Hoover, Kit Roehrig; Nay: None; Abstain: 84 John Mueller). 85 Comment Letter was sent in by Jojo Tanimoto and the committee discussed the protocol of 86 sending comments letters in as an individual and as authorized by the Action Committee. 87 Waikoloa b. 88 i.The minutes of the last meeting of the Waikoloa Subcommittee will be distributed for the 89 AC to review. 90 Kawaihae c. 91 i.The AC reviewed and discussed the agenda item regarding the Kohala Kai LLC proposed 92 easement and felt that they have not received enough information to be able to make an 93 informed decision. The AC requested that the subcommittee provide copy of the 94 Communication and Resolution referenced in the agenda item to the committee for review. 95 ii.The AC questioned the committees authority and whether the proposal was in the CDP’s 96 jurisdiction. 97 Puako d. 98 i.No Report. 99 e.Waimea 100 i.No Report 101 f.District-Wide 102 i.No Report. 103 g.Liaison Reports 104 i.Traffic Safety Committee 105 1)Written Report Given 106 ii.Waimea Community Association 107 1)No Report 108 iii.Lalamilo Farm Association 109 1)Written Report Given 110 iv.Homestead Community Associations. 111 1)Written Report Given 112 h.Joint Meeting with Puna CDP AC 113 i.No Report 114 Page 3 of 4 STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON THE AGENDA 115 None 116 ANNOUNCEMENTS: 117 Next Meeting October 28, 2013– Puako, Holualoa Church 118 Hawai‘i Shake-out – practice run for how to respond to an earthquake on 10/17/13 @ 10:17 a.m. 119 Possible Agenda Items: Report from the Planning Conference, Effects of Ocean Rise. 120 ADJOURNMENT: 121 Meeting adjourned at 7:47 pm 122 Respectfully submitted, 123 Deanne Bugado, Planner 124 A T T E S T: 125 John Hoover, Chair 126 South Kohala Community Development Plan Action Committee 127 Page 4 of 4