HomeMy WebLinkAbout2014-11-06 Cost of Government Commission AgendaCOST OF GOVERNMENT COMMISSION
c/o Office of the Corporation Counsel, 101 Aupuni Street, Suite 325,
Hilo, Hawaii 96720
AGENDA
Thursday, November 6, 2014 — 1:00 p.m.
Puna Conference Room, County Building se or
25 Aupuni Street, Suite 1501
Hilo, Hawaii 96720
1. CALL TO ORDER
2. STATEMENTS FROM THE PUBLIC
3. APPROVAL OF MINUTES (10-16 -14)
4. DISCUSSION REGARDING SUBCOMMITTEE MEETINGS WITH VARIOUS
DEPARTMENTS AND AGENCIES FOR THE PURPOSE OF GATHERING
INFORMATION FOR THE FINAL REPORT
The Commission will discuss the subcommittees' progress in meetings with
the various departments to investigate and gather information from various
departments and agencies of the County of Hawai'i to assist in the preparation
of the final report.
A. Immigration Office
i. Vehicle use policy & procedures
ii. Overtime policies & procedures
iii. Energy
iv. Finance
V. Technology
vi. Staffing Issues
vii. Land
(L. Kelly /D. Espejo)
B. Office of the Legislative Auditor
i. Vehicle use policy & procedures
ii. Overtime policies & procedures
Iii. Energy
iv. Finance
V. Technology
vi. Staffing Issues
vii. Land
(L. Kelly /D. Espejo)
C. Office of the County Clerk
i. Vehicle use policy & procedures
ii. Overtime policies & procedures
iii. Energy
iv. Finance
V. Technology
vi. Staffing Issues
vii. Land
(D. Espejo)
5. DISCUSSION /ACTION REGARDING PROPOSED RECOMMENDATIONS AND
FORMAT AND CONTENTS OF FINAL REPORT
Includes discussion /action on the proposed recommendations and format of the
final report.
A. Develop and implement a computer tracking system for County vehicles
within significant departments and /or County -wide. Mileage reports are
to be mandated and timely.
B. Modify overly burdensome form policies within County departments to
increase the flow of communication.
C. Develop and implement a top -ten list of County forms such as camping
permits or vehicle registration forms with a "how to fill out" pamphlet and
create kiosks in select high frequency locations such as Costco to help
create a type of one -stop spot to get needed County forms.
D. Add a bus line for the Kona- Kealakehe- Airport corridor. This region also
includes the Hawaii County Civic Center, Honokohau Harbor, the new
Kaiser Permanente building, and the planned West Hawai'i Community
College at Palamanui, on schedule to open for the fall of 2015 to serve
approximately 700 students.
E. Implementation of jet ski program within the Ocean Safety Division of the
Hawai'i County Fire Department.
F. Consolidate all vehicles and Mass Transit into a single department, using
computer /internet based reservation system to reduce number of
department fleets and gain improved efficiency of vehicle use.
G. Consolidate all County concessions and revenue generating operations
under one department, similar to City and County of Honolulu's
Department of Enterprise Services.
H. Allocate funds from the general operating budget to purchase
personnel /HR software to accurately and efficiently manage County
employee /personnel records /actions and time sheet submission /payroll
processing.
I. Implement smart card payment system for Mass Transit in place of tickets
and monthly passes to improve cash handling procedures and increase
efficiency and accuracy.
J. Expand designers, lumber yards and contractor's program of "pre -
approval" related to package homes.
K. Continue to expand IT permit processing and inspections which will
provide access to history.
L. Allow building permit application requests from computers and smart
phones.
M. Pursue placing property liens for unpaid water bills in addition to current
tools, which would cut down on suits and court time and costs, shorten
collection times and afford customers due process through an
administrative hearing.
6. ITEMS TO BE PLACED ON NEXT AGENDA
7. DISCUSSION REGARDING LOCATIONS /DATESITIMES OF FUTURE
MEETINGSIVIDEO CONFERENCING
8. ANNOUNCEMENTS
Notice if hereby given that pursuant to Hawai'i Revised Statutes § 92 -3.5,
the Cost of Government Commission will be conducting this meeting via
videoconference. If audio stream between Kona and Hilo is lost for more than
a short period of time, the meeting will be terminated. A commission member(s)
will be present at the following location:
Kona Council Room, Conference Room A, West Hawai'i Civic
Center, 74 -5044 Ane Keohokalole Highway, Building A, Kailua -Kona,
Hawai'i 96740. (Pursuant to Hawai'i Revised Statutes § 92 -7.)
Public attendance via videoconference will be available at both the Hilo and
Kona locations.
The next meeting of the Cost of Government Commission will be held on
November 20, 2014 at 1:00 p.m. at the Puna Conference Room, 25 Aupuni
Street, Suite 1501, Hilo, Hawai'i 96720.
9. ADJOURNMENT
NOTE: If you require an accommodation or auxiliary aid and /or services to
participate in this meeting (i.e., sign language interpreter, large print, etc.)
please call 961 -8251.
Those wishing to testify in person must register with the Commission Secretary at the meeting.
Those submitting written testimony at the meeting should bring ten (10) copies for distribution.
Testimony may also be submitted (1) by mail to Jennifer Kualii c/o Office of the Corporation Counsel,
101 Aupuni Street, Suite 325, Hilo HI 96720, (2) by facsimile to (808) 961 -8622; or (3) by e-mail to
iennifer kuali- (cDhawaiicounty.00v. Please submit separate testimony for each item. Copies will be
distributed by the Commission Secretary at the meeting only if they are received before 12:00 noon on
the business day prior to the meeting. All oral and written testimony will be public record.
NOTICE TO LOBBYISTS
If you are a lobbyist, you must register with the Hawai'i County Clerk within five days of becoming a
lobbyist (Article 15, Section 2- 91.3(b), Hawai'i County Code).
A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours
in any month or $275 in any six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials." (Article 15,
Section 2- 91.3(a)(6), Hawaii County Code.)
Registration forms and expenditure report documents are available at the Office of the County Clerk -
Council, 25 Aupuni Street Hilo Hawaii 96720