HomeMy WebLinkAboutNotice to Applicants - FY16Hawai‘i County is an Equal Opportunity Provider and Employer
COUNTY OF HAWAI‘I
NONPROFIT GRANTS PROGRAM (FY2015-16)
NOTICE TO APPLICANTS
Key Items: 1. You will be required to enter into a written contract to accept an award.
2. You will be required to provide proof of authorization of binding signature(s).
3. Council will be able to specify changes to your grant allocation(s) of program expenditures and program measures, and to provide additional directives regarding your award.
4. You will be required to enroll with Hawai‘i Compliance Express and be compliant prior to
final payment (to register, go to: http://vendors.ehawaii.gov). 5. You will be required to provide and maintain a current general liability insurance
certificate ($1,000,000 general liability and $50,000 for each occurrence) specifically listing the County of Hawai‘i as an additional insured before receiving your first payment. 6. You will be required to complete an Organization Conflict of Interest Disclosure Form.
1.) Regardless of postmark date, applications must be received by the Department of Finance, no later than 4:30 p.m. on Friday, January 30, 2015. Please drop off or mail your application(s) to
25 Aupuni Street, Room 2103, Hilo, Hawai‘i 96720. We are located on the second floor of the County Building. Applicants are responsible to ensure that their application(s) arrive at
the proper location by the deadline. Applications will not be accepted at any other
County location. Applications will not be reviewed by County personnel receiving your County Nonprofit
Grant submittal. Applicants have full responsibility to ensure that all documents are complete and accurate prior to submittal. You can however contact Ted Schrey, Budget
Specialist at 961-8489 for questions regarding the submittal process and/or items on the
checklist, or Wendy Baez, Legislative Assistant at 323-4279 regarding completion of the application or questions regarding the overall grant process, at any time prior to submittal.
2.) Please be sure to carefully read the application instructions and to submit all of the requested supporting documentation.
All documents requiring a current signature must be the ORIGINAL, SIGNED document. Unsigned documents will be disqualified. Faxed or copied documents will not
be accepted as original documents. 3.) To familiarize yourself with the County’s Nonprofit Grant Program, we suggest you take a
look at Chapter 2, Article 25 of the Hawai‘i County Code, available on the County of Hawai‘i’s website, http://www.hawaiicounty.gov/countycode/chapter02.pdf.
Timeline of nonprofit grants program
• January 30, 2015, 4:30PM – cut-off for receipt of application.
• March 2015 – nonprofit interviews and selected site visits.
• Between March and the end of June, the awards determination process is being
conducted and the fiscal year budget is being determined. At conclusion, a contract and award letter is sent to those nonprofits receiving an award.
• Final reports are due within 60 days of the contractual year. No late or incomplete report will be accepted; unspent grant funds must be returned with final report. The
required final report template will be available in May 2015 at:
http://www.hawaiicounty.gov/fn-nonprofit-grant-forms/.
Once again, any questions regarding the application process or documents listed on the Application
Checklist should be directed to Ted Schrey, Budget Specialist at 961-8489, and any questions with respect to the preparation and submission of the application or concerning the overall grant process
should be directed to Wendy Baez, Legislative Assistant at 323-4279.
Hawai‘i County is an Equal Opportunity Provider and Employer