HomeMy WebLinkAbout2014-11-20 Cost of Government Commission Agenda0 COST OF GOVERNMENT COMMISSION
- = >= c/o Office of the Corporation Counsel, 101 Aupuni Street, Suite 325,
Hilo, Hawaii 96720
AGENDA
Thursday, November 20, 2014 - 1:00 p.m.
Puna Conference Room, County Building o n
25 Aupuni Street, Suite 1501 ` :D
Hilo, Hawaii 96720 r
1. CALL TO ORDER -'
N `�o
2. STATEMENTS FROM THE PUBLIC
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3. APPROVAL OF MINUTES (11- 06 -14)
4. DISCUSSION REGARDING SUBCOMMITTEE MEETINGS WITH VARIOUS
DEPARTMENTS AND AGENCIES FOR THE PURPOSE OF GATHERING
INFORMATION FOR THE FINAL REPORT
The Commission will discuss the subcommittees' progress in meetings with
the various departments to investigate and gather information from various
departments and agencies of the County of Hawai'i to assist in the preparation
of the final report.
A. Department of Water Supply
i. Vehicle use policy & procedures
ii. Overtime policies & procedures
iii. Energy
iv. Finance
V. Technology
vi. Staffing Issues
vii. Land
(D. Perry)
5. DISCUSSION /ACTION REGARDING PROPOSED RECOMMENDATIONS AND
FORMAT AND CONTENTS OF FINAL REPORT
Includes discussion /action on the proposed recommendations and format of the
final report.
A. Develop and implement a computer tracking system for County vehicles
within significant departments and /or County -wide. Mileage reports are
to be mandated and timely.
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B. Modify overly burdensome form policies within County departments to
increase the flow of communication.
C. Add a bus line for the Kona- Kea lake he-Airport corridor. This region also
includes the West Hawai'i Civic Center, Honokohau Harbor, the new
Kaiser Permanente building, and the planned West Hawai'i Community
College at Palamanui, on schedule to open for the fall of 2015 to serve
approximately 700 students.
D. Implement a vehicle pool program, using computer /internet based
reservation system to reduce number of department fleets and gain
improved efficiency of vehicle use.
E. Allocate funds from the general operating budget to purchase
personnel /HR software to accurately and efficiently manage County
employee /personnel records /actions and time sheet submission /payroll
processing.
F. Explore a flexible schedule model for employees.
G. Explore use of debit and credit cards at the Department of Motor Vehicles.
H. Explore the implementation of employee punch clocks.
Explore the implementation of a County of Hawai'i information hotline.
Explore combining Hawai'i County and West Hawai'i bands or contracting
to non - profit to oversee.
K. Suggestions for improving County of Hawai'i communications with public.
ITEMS TO BE PLACED ON NEXT AGENDA
DISCUSSION REGARDING LOCATIONS /DATES /TIMES OF FUTURE
MEETINGS/VIDEO CONFERENCING
ANNOUNCEMENTS
Notice if hereby given that pursuant to Hawai'i Revised Statutes § 92 -3.5,
the Cost of Government Commission will be conducting this meeting via
videoconference. If audio stream between Kona and Hilo is lost for more than
a short period of time, the meeting will be terminated. A commission member(s)
will be present at the following location:
Kona Council Room, Conference Room A, West Hawai'i Civic
Center, 74 -5044 Ane Keohokalole Highway, Building A, Kailua -Kona,
Hawai'i 96740. (Pursuant to Hawai'i Revised Statutes § 92 -7.)
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Public attendance via videoconference will be available at both the Hilo and
Kona locations.
The next meeting of the Cost of Government Commission will be held on
December 4, 2014 at 1:00 p.m. at the Puna Conference Room, 25 Aupuni
Street, Suite 1501, Hilo, Hawai'i 96720.
The Cost of Government Commission will also hold a meeting on
December 11, 2014 at 1:00 p.m. at the Puna Conference Room, 25 Aupuni
Street, Suite 1501, Hilo, Hawai'i 96720.
9. ADJOURNMENT
NOTE: If you require an accommodation or auxiliary aid and /or services to
participate in this meeting (i.e., sign language interpreter, large print, etc.)
please call 961 -8251.
TESTIMONY
Those wishing to testify in person must register with the Commission Secretary at the meeting.
Those submitting written testimony at the meeting should bring ten (10) copies for distribution.
Testimony may also be submitted (1) by mail to Jennifer Kualii c/o Office of the Corporation Counsel,
101 Aupuni Street, Suite 325, Hilo HI 96720; (2) by facsimile to (808) 961 -8622; or (3) by e-mail to
iennifer .kualiiCcDhawaiicountv.00v. Please submit separate testimony for each item. Copies will be
distributed by the Commission Secretary at the meeting only if they are received before 12:00 noon on
the business day prior to the meeting. All oral and written testimony will be public record.
NOTICE TO LOBBYISTS
If you are a lobbyist, you must register with the Hawai'i County Clerk within five days of becoming a
lobbyist (Article 15, Section 2- 91.3(b), Hawai'i County Code).
A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours
in any month or $275 in any six -month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials." (Article 15,
Section 2- 91.3(a)(6), Hawai'i County Code.)
Registration forms and expenditure report documents are available at the Office of the County Clerk -
Council, 25 Aupuni Street, Hilo, Hawai'i 96720.