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Home My WebLink About2014-12-18 Cost of Government Commission AgendaCOST OF GOVERNMENT COMMISSION c/o Office of the Corporation Counsel, 101 Aupuni Street, Suite 325, Hilo, Hawaii 96720 AGENDA Thursday, December 18, 2014 — 1:00 p.m. ° ` - =�` - Hawai'i County Council Room, 25 Aupuni Street, Hilo, Hawaii 96720 1. CALL TO ORDER ,� s•> 2. STATEMENTS FROM THE PUBLIC 3. DISCUSSION, QUESTION AND ANSWER SESSION WITH WILL ROLSTON, ENERGY COORDINATOR FOR THE COUNTY OF HAWAII 4. DISCUSSION, QUESTION AND ANSWER SESSION WITH DIRECTOR WARREN LEE OR HIS DESIGNEE OF THE DEPARTMENT PUBLIC WORKS 5. APPROVAL OF MINUTES (12- 04 -14) 6. DISCUSSION REGARDING SUBCOMMITTEE MEETINGS WITH VARIOUS DEPARTMENTS AND AGENCIES FOR THE PURPOSE OF GATHERING INFORMATION FOR THE FINAL REPORT The Commission will discuss the subcommittees' progress in meetings with the various departments to investigate and gather information from various departments and agencies of the County of Hawai'i to assist in the preparation of the final report. A. Department of Water Supply i. Vehicle use policy & procedures ii. Overtime policies & procedures iii. Energy iv. Finance V. Technology vi. Staffing Issues vii. Land (D. Perry) B. Department of Environmental Management Discussion regarding presentation on December 4, 2014. 1 7. DISCUSSION /ACTION REGARDING PROPOSED RECOMMENDATIONS AND FORMAT AND CONTENTS OF FINAL REPORT Includes discussion /action on the proposed recommendations and format of the final report. A. Develop and implement a uniform computer mileage tracking system for all County -owned vehicles within significant departments [which do not currently have a tracking system] and /or Countywide. B. Explore the use of Mass Transit hubs for more rapid and shorter bus routes to improve service and possibly reduce repair and maintenance costs. Example: Create hubs in the Kealakehe /Airport area, Waikoloa area and Kona /Ocean View area. Explore and establish small to medium size mass transit hubs that are operated in a cooperative public - private partnership (P3). The mission of the hubs is to provide coordinated ride - share, van pool and bus service in a user friendly location operated in conjunction with a private vendor who will help offset costs. The transit hub is in a central location such as the airport where people can catch a ride share, or a van pool, or a bus into the town hub center. At this center would be a private vendor such as Subway and from that hub you may catch another ride to the next hub center. The centers may range from 12 to 30 miles from each other depending on the needs of the community. The transit hub model is in place in similar communities in the US, Canada, Europe and Asia. Reducing traffic, pollution, drive time, fossil fuel consumption while providing smart transportation for our community is within reach. C. To explore revenue generating ideas for Mass Transit hubs. D. To declare to the public that Commission members are finding high levels of value in several if not most departments. We have found that many employees eat lunch at their desks, arrive early and /or stay late and spend personal time and money in benefit to the County and its people. This seems to be normal, not unusual whatsoever. E. Fund 3 positions dedicated to the protection of our County parks, beaches and recreational facilities from fire ants and spiders. Millions of dollars are at stake as the County has invested in family friendly parks and recreation centers, yet fire ants and spiders pose a very significant danger to these facilities. 2 F. Examine "The Expanding Transportation Opportunities on Hawaii Island" comprehensive report authored by the University of Michigan sponsored by The Kohala Center, April 2014, and implement the reports recommendations in the short, medium and long term as much as possible within budgetary constraints. G. Mass Transit may be able to streamline the Hele On Bus system by identifying redundancies or unnecessary overlap in the current routing and scheduling system. Mountain View, Pahoa and Pahala, are served by one bus route and the very popular Mauna Kea State Park is without service. According to the report, the airports have limited bus service. H. Recommend collaboration with Maui transit officials and look into incorporating some of their innovations that offer the best path forward for Hawaii County mass transit by utilizing Geographic Information Systems (GIS) and Google Transit to enhance the quality of mass transit. Examine and establish a public - private partnership (P3) with the County for a unique rideshare- vanpool network. Combining and coordinating existing County, business and private person resources, such as the private sector Vride system, with mild additional funding will likely have significant impacts on traffic, drive time, pollution, gasoline consumption and vehicle wear and tear. 8. ITEMS TO BE PLACED ON NEXT AGENDA 9. DISCUSSION REGARDING LOCATIONS /DATES /TIMES OF FUTURE MEETINGSIVIDEO CONFERENCING 10. ANNOUNCEMENTS Notice if hereby given that pursuant to Hawaii Revised Statutes § 92 -3.5, the Cost of Government Commission will be conducting this meeting via videoconference. If audio stream between Kona and Hilo is lost for more than a short period of time, the meeting will be terminated. A commission member(s) will be present at the following location: • Kona Council Room, Conference Room A, West Hawai'i Civic Center, 74 -5044 Ane Keohokalole Highway, Building A, Kailua -Kona, Hawai'i 96740. (Pursuant to Hawaii Revised Statutes § 92 -7.) Public attendance via videoconference will be available at both the Hilo and Kona locations. The next meeting of the Cost of Government Commission will be held on January 8, 2015 at 1:00 p.m. at the Puna Conference Room, 25 Aupuni Street, Suite 1501, Hilo, Hawaii 96720. K 11. ADJOURNMENT NOTE: If you require an accommodation or auxiliary aid and /or services to participate in this meeting (i.e., sign language interpreter, large print, etc.) please call 961 -8251. SUBMITTING TESTIMONY Those wishing to testify in person must register with the Commission Secretary at the meeting. Those submitting written testimony at the meeting should bring ten (10) copies for distribution. Testimony may also be submitted (1) by mail to Jennifer Kualii c/o Office of the Corporation Counsel, 101 Aupuni Street, Suite 325, Hilo HI 96720; (2) by facsimile to (808) 961 -8622; or (3) by e -mail to Jennifer .kualii(cDhawaiicounty.gov. Please submit separate testimony for each item. Copies will be distributed by the Commission Secretary at the meeting only if they are received before 12:00 noon on the business day prior to the meeting. All oral and written testimony will be public record. NOTICE TO LOBBYISTS If you are a lobbyist, you must register with the Hawai'i County Clerk within five days of becoming a lobbyist (Article 15, Section 2- 91.3(b), Hawai'i County Code). A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six -month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." (Article 15, Section 2- 91.3(a)(6), Hawaii County Code.) Registration forms and expenditure report documents are available at the Office of the County Clerk - Council, 25 Aupuni Street, Hilo, Hawaii 96720. 4