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HomeMy WebLinkAbout2014-11-24 South Kohala Community Development Plan Action Committee Minutes 1 SOUTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE 2 aka HUI KULEANA O KOHALA HEMA 3 southkohalaactioncommittee@gmail.com 4 County of Hawai’i 5 MINUTES 6 Meeting Date: November 24, 2014 7 Call to order: 5:05 pm 8 Place: Lilly Yoshimatsu Senior Center (Waimea Senior Center) 9 67-1199 Mamalahoa Highway 10 Waimea, Hawai‘i 96743 11 Roll Call: 12 1Members present: Josephine (Jojo) Tanimoto, Christopher (Kit) Roehrig, Joel 13 Cohen, John Mueller, John Hoover, Anika Glass 14 2Absent/Excused: Roger Harris 15 3Planning Department: Deanne Bugado, Noelani Wong 16 4County of Hawai’i: Dave Hirt for Wille 17 5Public in attendance: Diane Kaneali’i, Roger Kaneali’i, Joyce O’Connor, David 18 Tarnas, Ruth Smith, Mike Luce, Maata Tukuafu, Keith Wallis 19 STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON AGENDA 20 Diane Kaneali’i posed questions regarding List of Applications attached to Agenda. 21 #1 What exactly are they changing? And #2/#3/#4) What is the current zoning and 22 how will these applications affect Ag zoning in those areas? 23 Mike Luce provided clarification regarding the proposed draft letter requesting the 24 availability/status of funds from the Department of Public Works for traffic study 25 projects in the Waimea/Kawaihae areas. Specifically between Lindsey Road and the 26 end of the County road. Traffic Safety committee was advised by Ron Thiel, DPW 27 that the start of any road project begins with an EA/EIS. Advised that this current 28 traffic safety project is currently not on the CIP project list and he urges it to be 29 added immediately for the safety of the community and school children. County is 30 moving toward putting in a crosswalk but drainage is an issue and an EIS must be 31 accomplished ASAP. 32 Joyce O’Connor requested information of where she could introduce on the STIP 33 program for the Kawaihae bypass. She is active on the SK traffic commission and 34 would like to address this CIP project. Jojo requested clarification if Gunner (Chair 35 of the SKTSC) submitted the proposed project as a CIP project to the County? Joyce 36 was unaware and asked if the two groups (SKTSC & SKCDPAC) could work together 37 to resurrect the project and place it back on the STIP list. 38 ADMINISTRATIVE MATTERS 39 John Mueller made a motion to approve the minutes from the meeting on October 40 27, 2014. John Hoover seconded that motion. Motion was carried unanimously and 41 the minutes were approved as is. 42 BUSINESS OF COMMITTEE 43 1.SKCDP Implementation. Action Committee will continue ongoing review of 44 SKCDP Goals, Policies and Actions & discuss roles and responsibilities. 45 Jojo questioned who would be taking over for as the SKCDPAC Corporation 46 Counsel, Deanne advised that she is still Council and that there had not been any 47 announcements of Corporation Counsel re-assignments. 48 Jojo initiated discussion regarding a process to work with the Cultural Resource 49 Committee. Deanne advised that the AC members (who requested to be notified) 50 are on their agenda email list and advised that comments for projects that are 51 going before the CRC would done through a letter to the Planning Director to 52 forward to the CRC. 53 Jojo initiated discussion regarding the old Puako Rd. There was an objection to 54 the old road being closed and she can no longer find information to this topic. 55 Asked that the CDP document be amended. Will provide request in writing. John 56 Hoover advised that the lands surrounding both sides of the road from Hapuna 57 to Puako was State land and the discussions stopped when the State changed its 58 plan to close to road. Jojo advised that she wished to move to delete any 59 reference to a closure of the old Puako road. She also requested this to be added 60 as #7 on the new CDP document. 61 Jojo requested clarification regarding the discussion of training needs of the AC 62 members, and Deanne advised that no specific training types/topics have been 63 requested other than those identified in the October meeting. She asked that if 64 any other training is needed that they submit a specific list and she will work on 65 it. 66 Jojo also initiated a discussion regarding an email she received from Roz (the 67 North Kohala CDP project manager) and the NKCDP AC on a zoning change that 68 could affect the SKCDP, especially the Kailapa subdivision and connecting roads. 69 They are asking the SKCDPAC to comment on the proposed zoning change in 70 order to change the Puamau botanical gardens into a residential 9 lot 71 subdivision. Deanne advised this would need to be put on the Agenda for the 72 next meeting. Mueller requested someone from the NKCDP AC to come to the 73 next meeting to inform and discuss this agenda item. All requests for application 74 information would need to be submitted to Deanne and she can provide 75 available information either via email or by having a member of the AC come in 76 to review the full file in person. Once reviewed, comments can then be 77 submitted for addition to Agenda. Jojo requested that someone from the PD be 78 at the next meeting when on the Agenda to answer any questions that arise. 79 Kit Roehrig initiated a discussion as to whether there should be a permanent 80 filing system to be made available to the public. Deanne advised the committee 81 that this would need to be an agendized discussion for a future meeting. Kit 82 Roehrig advised that that he and Joel was unable to meet as a subcommittee to 83 create and outline a permanent filing system. They will present their outline to 84 the Action Committee 10 days before the January meeting and it will be on the 85 agenda for review at that meeting. 86 a.Update/Discussion of Agenda Items by Council Members: District 1 – 87 Valerie Poindexter and District 9 – Margaret Wille 88 i.Dave Hirt spoke on behalf of Margaret Wille’s office regarding the 89 following: 90 1. Regarding capital improvement projects . Requesting ideas above and 91 beyond the CIP list on the Agenda. He advised that the current project 92 list attached is no longer valid as some are no longer on the CIP list, 93 including the Waimea transit hub. He urges the AC to get things off the 94 wish list and onto the To Do list for the CIP. 95 b.Capital improvement Plan (CIP). The Action Committee will review and 96 discuss the South Kohala Community Development Plan CIP project list for 97 submission to the Planning Department for consideration. Please see 98 attached for the Current Project List. 99 i.Roger Harris was not present - update on draft letter delayed to future 100 meeting. 101 ii.AC generally discussed the current CIP projects and what the process was 102 for CIP projects. John Mueller asked that the CIP project form be emailed 103 to the group again. 104 iii.Jojo questioned if all items on the CIP are to be moved forward. Hoover 105 acknowledged positively. Deanne advised them to write a letter to the 106 County in support of CIP projects list or update the prior support letter 107 from last year. Hoover moved to approve motion to update and send 108 updated letter, Mueller Seconded. All in favor. 109 c.Discussion of Update Issues/Suggestions for the SKCDP General Plan 110 No Updates. 111 d.General Planning Department Permit Processing Overview by Deanne 112 Bugado. 113 Deanne provided the Action Committee with a general overview of how 114 Planning Department Permit Applications are processed. 115 Handouts were provided to define processes for various permitting types. 116 i.Jojo requested notification of all SMA applications that fall within the 117 SKCDP jurisdiction in order to be able to bring it up in a timely fashion in 118 the sub-committees. Deanne advised that there was no way to track daily 119 applications but she can forward monthly application listings. Jojo 120 advised she would like the notifications as they arise, Deanne advised she 121 will put in a process request and place on agenda for the next meeting. 122 ii.Cohen would like to see a process established where a permit of any type 123 triggers a notification to all who would be reasonably affected by that 124 action. 125 e.Review Discussion of Bill 281 relating to Planned Unit Developments 126 (PUD) Applications before the County Council. 127 i.Review of Bill 281 – Hoover initiated discussion that the bill removes the 128 discretionary powers away from the PD and places it solely with the 129 commission. His concern is that the commission is appointed for 4 years 130 and may not have the background information as to make appropriate 131 decisions when they do not have the adequate knowledge and training to 132 make those decisions. He feels as though it may actually be making 133 matters worse in this regard. Cohen advised that he sent an email to 134 Karen Eoff, author of that bill, and she responded by phone. Cohen 135 advised that it is the role of staff is to make any report comprehensive 136 enough for all to understand. Regarding the commission being open to 137 being swayed due to lack of knowledge, he feels that staff and public 138 would need to be supplied with all available information on a topic prior 139 to making decisions, siding on the side of public input. Hoover added that 140 he feels discretionary authority should remain with the PD with public 141 input still being mandated in most cases. Cohen would like to know the 142 AC role within the bill, what would be reviewed by the AC and what 143 would the processes be in order to not delay projects. C ohen advised 144 having an AC member in attendance not as a committee member but as a 145 citizen, at all meetings on the bill to testify on the AC’s behalf. Dave Hirt 146 advised that the bill was referred back to the commissions at this point 147 and it not at the Council level as of yet. Jojo/Mueller advised that 148 individuals can provide/send in testimony and asked all to do so. 149 f.Discussion Items from AC Member Anika Glass: 150 i.Anika led a discussion of 2 roadway documents: Waikoloa Capacity and 151 Safety Improvements Study and Federal-Aid Highways 2035 152 Transportation Plan for the District of Hawai‘i. 153 ii.Anika led discussion of how an existing special permit affects land and 154 safety: Special Permit (SPP164) amended in 2010 allowed for the 155 continued operation of the Pu’u Hinai Quarry. She asks that a request be 156 prepared to ask landowner to cease all operations on the site 157 immediately. She asked that a sub-committee be formed to address this 158 issue. Jojo asked for guidance from Deanne who advised that there are no 159 new applications or amendments at this time. A notice of application 160 would do distributed at the time an amendment to their existing 161 application is submitted. 162 1.Comments would be directed to how does the CDP address this issue 163 and should there be any amendments/additions be recommended? 164 2.Cohen made a motion for this to be tables until January meeting to 165 allow time for review and adequate information disbursement. 166 Motion 2nded by Mueller, all in favor. 167 g.Long-Term Planning Strategy Discussion, AC Member Joel Cohen – 168 i.The Action Committee discussed various long-term planning areas of 169 interest (i.e. Water, Education, Road Network). Joel will provide update 170 at next meeting after receipt of all 2014 material. 171 ii.Countywide our population will increase by 60% in the next 20 years, 172 long term planning is imperative. Question to the PD, organizationally, is 173 there something that focuses on long term strategic planning? Hoover 174 advised that there is a group within the PD that addresses these issues. 175 April (unable to hear last name) may be able to come and address this at 176 a future meeting. 177 iii.Inter-governmental partnerships are key to get things done and move 178 toward a viable option toward efficient long term collaboration. 179 2.Sub-Committee Reports 180 a.Waikoloa – John advised the sub-committee is continuing their 181 brainstorming. No formal updates. 182 b.Kawaihae - Josephine Tanimoto/John Mueller, no formal updates. Sent in 183 annual report. 184 c.Puako - John Hoover, no formal update. 185 d.Waimea – Joel Cohen 186 i.Joel provided update to #3 on CIP project list: New Waimea District Park 187 Master Planning & Design (Waimea Regional Park & Recreation Area 188 Design) is complete to the point of being able to move forward on 189 construction in April 2015. Main concern is how to move past phase 1, 190 requesting timelines and intents on progress designated at this stage. 191 John Mueller requested someone knowledgeable on this to come and 192 update the committee in person. 193 e.District-Wide – No updates 194 f.Long Term Education Planning - Joel Cohen discussed the educational system 195 and long-term goals. Overall, they are in the process of gathering 196 information and meeting with people and then they will be able to better 197 evaluate and make a long-term plan. 198 g.Other Reports – 199 i.Liaison Reports 200 1.Traffic Safety Committee – No updates 201 2.Waimea Community Association 202 3.Homestead Community Associations – Jojo Tanimoto 203 STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON AGENDA 204 Ruth Smith advised that the S. Kohala CDP is no longer on the website and she is 205 asking for a formal commitment to get it back up immediately. 206 Anika motioned for the SKCDP to be back on the website immediately. Mueller 207 2nded the motion, Cohen made an amendment to the motion to establish a timeline 208 of 30 days or ASAP. All in favor as amended, none opposed. 209 Per Deanne, the document was removed due to it is being prepared for ADA 210 compliance but a notice has been placed on the website that the doc can be sent 211 electronically to anyone who requests it. 212 Anika motioned that a doc sharing program be investigated that is legal and does 213 not violate the sunshine law. Jojo 2nded, Roehrig and Hoover opposed. 214 Mike Luce asked that the STIP be placed on the agenda to address statewide 215 transportation needs. 216 ANNOUNCEMENTS 217 • Dec 10 public hearing by the Water Resources Mgmt. Commission, may want to th 218 look into it or provide testimony. 219 Next Meeting December 15, 2014 – Waimea Senior Center 5pm 220 ADJOURNMENT 221 Meeting adjourned at 7:35PM.