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Home My WebLink About2014-12-12 Committee on the Status of Women MinutesWILLIAM P. KENOI Mayor County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Friday, December 12, 2014, 9:00 a.m. Waikoloa Queen's Marketplace Conference Room CALL TO ORDER The meeting was called to order at 9:21 am. ROLL CALL PRFRFNT Hazel Beck, Chair Farrah -Marie Gomes, Secretary Mele Spencer, Treasurer Brooke Derby Kim Schneider Belinda Hall (ex -officio) A quorum was present. FYrl I.qFn Cyd Hoffeld, Vice -Chair Carol Kitaoka Roxanne Costa, Corr. Secretary Elena Cabatu (ex -officio) Hazel officially welcomed Belinda Hall to her first in-person CSW meeting. III. APPROVAL OF AGENDA Hazel requested to add the following items under New Business: B. How to honor Katie, C. Purchasing More Bags, D. Report on Navy Sexual Assault Campaign. Brooke moved to accept the agenda as amended. Mele seconded. Agenda approved as amended. IV. APPROVAL OF MINUTES Kim moved to approve November 14, 2014 meeting minutes. Brooke seconded. Minutes were approved as submitted. V. TREASURER'S REPORT Mele reminded those members who do not claim for mileage reimbursement to still provide her with mileage information for in-kind documentation. Hawai'i County is an Equal Opportunity Provider and Employer Kim moved to approve the Treasurer's Report. Brooke seconded. Treasurer's Report was approved as submitted. VI. STATEMENTS FROM THE PUBLIC �m In follow-up to last month's reminder about posting the agenda outside the meeting room on the meeting day, the CSW Chair will take responsibility for this action. The Chair requests that scotch tape be sent with the agenda to each meeting. VII. CORRESPONDENCE Two thank you notes were received. The first was a thank you note from Napua Victorino of the Neighborhood Place of Puna. That note was passed around for all members to read. The second was a note from Child and Family Protective Services. Hazel will bring that note to the next meeting. VIII. REPORTS A. Liaison Elena emailed a copy of the Women's Coalition Bills (draft 11/19/14) for distribution to committee. The draft includes nine bills: addressing confidentiality, increase use of HP vaccine, mandatory comprehensive sexual health education in public schools, affirmative consent bill, paid family leave, refundable food/excise tax credit, state earned income tax credit, good Samaritan law, women veteran's coordinator. A suggestion was made to invite HSCSW Executive Director, Cathy Betts, to the next meeting to provide more detailed information on these bills. If she's unable to attend, we can try to patch her in by phone. Action: Invite Cathy Betts to next meeting. No update yet available from Cyd about the pending $7,500 for Teen Dating Violence Radio Ads. Action: Cyd to work on completing this project as soon as possible. B. Hawaii Island Women's Leadership Summit 2015 Save the Date bookmarks were distributed to CSW members. The next announcement to the public will be released on January 6. Hazel provided an update from the Planning Committee. Work continues on securing speakers and presenters. At least three topics and/or presenters will be announced on January 6. E Brooke provided an update from the PR committee. Hawaii Island Women's Leadership Forum is on Twitter, Linkedln, Facebook and a page on the CCECS website. The group currently has 171 likes on Facebook. In the next few months, articles about the upcoming summit will be placed in several newspapers island -wide. Farrah and Mele provided an update from the sponsorship committee. Sponsorship letters were mailed out toward the end of November. Donor letters will be mailed out in January. Funds have been secured in the amounts of $1,750, $100, $50, and $10. The University of Hawaii at Hilo Diversity Committee has committed $2,500. An additional $2,000 and $2,500 have been verbally committed from Councilwomen Poindexter and David, respectively. Councilwoman Eoff has also verbally committed support, with the exact amount to still be determined. A grant for $2,500 was submitted to the Women's Campus Club and a request is being drafted to the Mayor's Office. A suggestion was made to also request support from the HSCSW. Action: Farrah and Mele will follow-up on suggestion to request support from HSCSW. IX. UNFINISHED BUSINESS A. CSW Brochure Brooke sent a brochure sample to the CSW for review, but it only included one side. She is still working on the second side and is looking for more pictures. Action: Send pictures directly to Brooke if you have any from CSW events that you attended. Action: Brooke to send revised brochure sample for review before next meeting. B. Real Women Essay Contest i. In process of getting bids from Hilton, Marriott, and Hapuna Prince. ii. CSW members will be the judges this year. iii. Brooke made personal contact with schools in Kohala. iv. Real Women Essay committee consists of Hazel, Brooke and Carol. The committee should meet outside of regular meetings and provide status reports at each meeting. v. At the next meeting, the committee requests a project timeline with details, contact information and up-to-date budget figures. vi. A suggestion was made to request consent for photo release if this isn't already included in paperwork that students/parents need to fill out. Action: See items v. and vi. above. 3 C. Teen Dating Violence Committee i. Hazel read an update provided by Carol. ii. A concern was raised that the current plans do not serve enough students. iii. Structure of day should be Jill with the students for 2 hours in the morning and working with adults in a train -the -trainer format for the rest of the day. iv. There is a need for larger venues. We have funding to support paying for the venues. v. Since the dates are set for February, there is a need to start working on the agenda. vi. Hazel will get a quote for the cell phone abuse card. Action: See items iv., v. and vi. above. D. Urgent Services Directory for Families i. Thicker paper will cost $79/ream versus the $20/ream for regular weight paper. A total of 20 reams are needed for a total of 10,000 copies. Farrah volunteered to price check paper costs through other vendors. ii. A college intern in the Prosecuting Attorney's Office will do all the directory updates. iii. CSW would like to request: 1. A section on Teen Services be added. 2. Entries within each category be alphabetized. 3. Revised date be updated Action: See items i. and iii. above. E. Sub -Committee Reports i. Content & App Building Contest — no report ii. Real Man Program — Brooke and Kim have established contact or will soon make contact with the following individuals/organizations: 1. Forest Arnold — Mankind Project 2. Fatherhood Initiative — national organization (Hilo, Honolulu) 3. Alternatives to Violence 4. Children's Justice Center 5. CPS (empowering women to get out of their situation) 6. Child Family Services 7. YWCA 8. HOPE Services F. Purchase of Banner i. Brooke moved to approve the purchase of an additional CSW banner, not to exceed $150. Farrah seconded. The purchase of another CSW banner not to exceed $150 was approved. 9 Action: Hazel to send picture and dimensions to Roxanne for purchase of banner. X. NEW BUSINESS A. Approval of CSW Operational Guidelines — this item was tabled. Action: Add Review of By -Laws to the next meeting agenda. There is a desire to discuss how to amend by-laws to allow more community involvement. B. How to honor Katie — this item was tabled. C. Purchasing More Bags — this item was tabled. Action: Bring all the bags to the next meeting D. Report on Navy Sexual Assault Campaign i. Hazel shared three fliers that the Navy is using in a campaign that emphasizes the prevention of sexual assault is everyone's duty. These can be used as examples for similar types of messages that the CSW may want to create and distribute. XI. ANNOUNCEMENTS (relating to CSW) A. Next Meeting — January 9, 2015 in person Waikoloa from 9am to 12pm Action: Hazel to contact Roxanne, Cyd, Carol and Elena to check on changing in-person meeting location to Waikoloa in January and on subsequent alternating months XII. ADJOURNMENT Farrah moved to adjourn, Brooke seconded. Meeting adjourned at 12:35pm. RESPECTFULLY SUBMITTED BY: Farrah -Marie Gomes 5