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Home My WebLink About2015-01-09 Committee on the Status of Women MinutesWILLIAM P. KENOI Mayor County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Friday, January 9, 2015, 9:00 a.m. Waikoloa Queen's Marketplace Conference Room CALL TO ORDER The meeting was called to order at 9:21 am. II. ROLL CALL PRFRFNT Hazel Beck, Chair Cyd Hoffield, Vice -Chair Mele Spencer, Treasurer Carol Kitaoka Brooke Derby Belinda Hall (ex -officio) A quorum was present. FYrl I.qFn Farrah -Marie Gomes, Rec. Secretary Roxanne Costa, Corr. Secretary Elena Cabatu (ex -officio) III. APPROVAL OF MINUTES Brooke moved to approve December 12, 2014 meeting minutes. Mele seconded. Minutes were approved as submitted. IV. APPROVAL OF AGENDA Hazel requested to add the following items under Unfinished Business: C. Real Women Essay Contest — Judging and PR. Carol requested to add `Lawyers Without Rights' to New Business, E. Cyd moved to accept the agenda as amended. Brooke seconded. Agenda approved as amended. V. TREASURER'S REPORT Mele reviewed the Treasurer's report. Carol motioned to accept the Treasurer's Report as submitted. Cyd seconded. Treasurer's Report accepted as submitted. Hawai'i County is an Equal Opportunity Provider and Employer Mele debriefed Committee Members on the meeting she and Carol attended on 1/7 with Lee Lord, Nikol and Roxanne. Finance Dept. clarified the process of submitting RAEs and the expense/reimbursement process in general. She states that Finance will not pay in future for perishable items (candy bars) to be distributed for Equal Pay awareness. Discussed other items, such a caribiners branded with a message. Mele sent a thank you to the Finance Dept. Hazel sent a thank you to Mitch Roth. Discussed strategy and prep for the upcoming meeting on 1/16 with the Finance Dept. and Mitch Roth on the Supplemental Budget request for 2015- 2016. VI. STATEMENTS FROM THE PUBLIC None. VII. CORRESPONDENCE Thank you note from Child and Family Protective Services, thanking the Committee for its support of the Domestic Violence Vigil, was reviewed. Action: Hazel will scan the note and e-mail to Roxanne Costa. VIII. REPORTS IG111111111119MMrl Cyd states that the State Commission on the Status of Women has contracted with WAVE radio for Healthy Relationship spots through the summer months as part of a statewide campaign. B. Hawaii Island Women's Leadership Summit 2015 1. Hazel provided an update from the Planning Committee. Work continues on securing speakers and presenters. No keynote speaker to announce at this time. 15 workshop topics have been selected. The remaining 5 will be selected next week. 2. Brooke provided an update from the PR Committee. Almost 100 people have indicated on Facebook that they are a `yes' or a `maybe' to attend. 3. Mele provided an update from the Sponsorship Committee. CSW will be sponsoring $500 for this event. 4. Additional Save the Date bookmarks were distributed to CSW members. IX. UNFINISHED BUSINESS A. Teen Dating Violence Committee 1. New dates for the Conference will be the last week in February. Earlier dates in February did not work out for Dr. Murray. E 2. Cyd outlined the program agenda for the Hilo event to be held at Auntie Sally's. Registration will start at 8. The morning will include Dr. Murray, a speaker from Oahu on Affirmative Consent and Dr. Kimo Alameda speaking on Strengthening Life Lines. Lunch will feature a speaker. The students will leave at 1 PM. The afternoon will feature individual speakers and a panel focusing on training for supporting youth in our community. There will also be resource table. 3. No venue yet for Kona event. 4. Cyd (?) suggested that the Youth Challenge be engaged for event set- up and clean-up. Action: Carol to announce end of February dates for all 3 events. Carol to secure Kona venue (Courtyard, Sheraton, Royal Kona). Hazel will get a quote for the cell phone abuse card. Brooke will create `Save The Date' rack card and flyer. Cyd (?) to contact Youth Challenge for event support. B. CSW Brochure 1. Brooke experienced technical challenges with her computer. Action: Brooke will distribute the draft brochure for review prior to our next meeting. C. Real Women Essay Contest 1. In process of getting bids from Hilton, Marriott, and Hapuna Prince. 2. CSW members will be the judges this year. Carol distributed Judging packets. Katie Nova who has agreed to help judge the competition. Judging is underway and to be completed by 2/13/15. 3. Brooke made personal contact with schools in Kohala. 4. Real Women Essay Committee consists of Hazel, Brooke and Carol. The Committee should meet outside of regular meetings and provide status reports at each meeting. 5. At the next meeting, the Committee requests a project timeline with details, contact information and up-to-date budget figures. 6. Discussed the price of the ticket for the general public. Carol suggested $30, which is the cost per person. Action: Committee (Carol, Hazel, Brooke) will meet to develop timeline, up-to-date budget figures and contact information. Hazel will contact Sherry Bracken and work on the feature story and PSAs. Hazel will deliver judging packet to Katie Nova. 3 D. Urgent Services Directory for Families 1. A college intern in the Prosecuting Attorney's Office will do all the directory updates. 2. A section on Teen Services will be added. 3. The Prosecutor's Office will not alphabetize entries within each category. 4. Mele motioned to move $500 from the Real Man project (Council Money) to add to the $400 already budgeted to procure better quality paper for the Urgent Services Directory. Brooke seconded. Motion carried. The Directory will be distributed at the TDV Conference. E. Sub -Committee Reports Tabled F. Purchase of Banner Action: Hazel will send photos of the yellow banner and vendor information to Roxanne to put out for bid. X. NEW BUSINESS A. Approval of CSW Operational Guidelines — tabled B. Review of CSW By-laws — tabled. Action: Add Approval of CSW Operational Guidelines and Review of By - Laws to the next meeting agenda. There is a desire to discuss how to amend by-laws to allow more community involvement. C. Finance Department Meeting (January 6t") - covered in Treasurer's Report. D. 2015-2016 Budget Request Meeting — covered in Treasurer's Report. E. Lawyer's Without Rights Carol requests CSW support for the program Lawyers Without Rights, an exhibit highlights how the Nazis pursued lawyers to purge the rule of law from their land. Carol motions to support the event with up to $200?, if available. XXX seconded. Motion carried. XI. ANNOUNCEMENTS (relating to CSW) All Committee members, please bring all the bags to the next meeting or count of your inventory. We would like to distribute these at the TDV Conference. Next Meeting — February 4, 2015 via video from 10am to 12pm. XII. ADJOURNMENT Meeting adjourned at 12:06pm. RESPECTFULLY SUBMITTED BY: Hazel Beck 9