The URL can be used to link to this page

Home My WebLink About2015-02-04 Committee on the Status of Women MinutesWILLIAM P. KENOI Mayor County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Wednesday, February 4, 2015, 10:00 a.m. Office of the Prosecuting Attorney Conference Room 655 Kilauea Avenue, Hilo and Office of the Prosecuting Attorney Video Conference Room 81-980 Haleki'I Street Suite 150, Kealakekua CALL TO ORDER The meeting was called to order at 10:19am. II. ROLL CALL PRESENT Hazel Beck, Chair Cyd Hoffield, Vice -Chair Farrah -Marie Gomes, Rec. Secretary Mele Spencer, Treasurer Carol Kitaoka Brooke Derby Belinda Hall (ex -officio) A quorum was present. EXCUSED Roxanne Costa, Corr. Secretary Elena Cabatu (ex -officio) III. APPROVAL OF AGENDA Cyd moved to approve the agenda, Carol seconded. Agenda was approved as submitted. IV. APPROVAL OF MINUTES On page 3, in the last item under IX, A, remove (?). It is confirmed that Cyd will contact Youth Challenge for event support. On page 4, under X, E replace XXX with Mele to reflect that Mele seconded the motion to support the event with up to $200 if available. Hawai'i County is an Equal Opportunity Provider and Employer Mele moved to approve the January 9, 2015 meeting minutes. Cyd seconded. Minutes were approved as amended. V. TREASURER'S REPORT Hazel provided a summary about the January 16 finance group meeting that she and Farrah attended. The purpose of that meeting was to provide additional information and justification for the CSW's 2015-2016 supplemental budget request. The County representatives at that meeting explained how the County needs to prioritize basic departmental needs and may not be able to support any additional funding for the CSW. To assist the County in their budget building process, the CSW was asked to prioritize the supplemental budget request and re -submit. Mele reviewed the Treasurer's report. The Treasurer's Report was accepted as submitted. VI. STATEMENTS FROM THE PUBLIC None. VII. CORRESPONDENCE None from public. Hazel acknowledged that she received two envelopes of documents from Roxanne A. The documents appear to have an additional line requesting Hazel's signature. This procedural change was not discussed with the CSW and will delay the reimbursement process. While Hazel has emailed Roxanne, Roxanne has not yet responded so Hazel will continue to attempt communication in an effort to streamline this process. VIII. REPORTS A. Liaison Elena emailed a copy of the Women's Coalition Bills that will be presented at this year's legislature. There was discussion about CSW providing written testimony to support select bills. Mele made a motion authorizing the Executive Committee to decide on which bills to support with written testimony, dependent upon Belinda's review and approval of the testimony first. Farrah seconded. The motion was passed. Action: CSW executive committee to decide on which bills to provide testimony on. CSW executive committee to draft testimony and send to Belinda for review and approval. E B. Hawaii Island Women's Leadership Summit 2015 1. Hazel provided an update from the Program Committee. Speakers and topics will continue to be revealed every two weeks. 2. Brooke provided an update from the Publicity Committee. More than 200 people like the Forum's Facebook page. Publicity continues via email, Facebook and the CCECS website. 3. Mele provided an update from the Sponsorship Committee. The State CSW will be sponsoring $1,000 for this event. 4. Registration for the event will start on March 1. CSW registration will be handled directly between the CSW and CCECS. Please provide CCECS with headcount before March 1. 5. There was discussion on whether the CSW funds should support past and ex -officio members with the $500 dedicated to this event. Mele motioned to have the $500 subsidize the ticket price for up to 12 current and 2014 CSW members and ex -officio members. Farrah seconded. The motion was passed. Action: Provide names of CSW members to CCECS. Decide on how payments will be handled (members pay upfront and submit for reimbursement or pay their portion with CSW covering the remainder). IX. UNFINISHED BUSINESS A. Teen Dating Violence Committee 1. New possible dates for the Conference are the last week of March or the first week of April. Options are: • March 30 (Kona), March 31 (Hilo), April 1 (HPA) • April 6 (Hilo or Kona), April 7 (Hilo or Kona), April 8 (HPA) 2. The quote from Royal Kona Resort came back at $30, inclusive of tax and tip. 3. There was discussion on whether changing to a sandwich option might be cheaper. Carol will look into whether there is a difference. A decision was made to go with a sandwich option if the quote is close to $20. If it is not, we will stay with the hot food option for $30. 4. Students, teachers, counselors, first responders and community workers in the field will attend for free. 5. The general public may purchase tickets to attend. Invitation letters will be sent out with the event flier. Once the lunch option is secured, a price for the general public tickets can be decided on. Action: The committee will obtain quotes back from venues by Friday, February 6. The decision on the dates will also be made by February 6. Carol to obtain sandwich quotes. Decide on price for general public attendance. 3 B. CSW Brochure Brooke received pictures and is waiting to get a draft back. Action: Brooke will distribute the draft brochure for review prior to our next meeting. C. Real Women Essay Contest 1. The Hilton came back with the lowest bid this year. The luncheon will cost $30 per person. The CSW will cover the luncheon cost for winner, teacher, Real Woman and one parent. A decision has yet to be made on whether we will cover the cost for a second parent. 2. Since judging packets were distributed at last month's meeting, members who were not in attendance did not receive packets. Farrah requested that in future years, we ensure that all CSW members are included in the judging process. Action: Decide on whether CSW will cover luncheon cost for second parent. D. Urgent Services Directory for Families 1. An intern in the Prosecuting Attorney's Office continues to work on the directory. E. Sub -Committee Reports — tabled. F. Purchase of Banner Hazel forwarded the information and specs for the banner to Roxanne. G. Approval of CSW Operational Guidelines — tabled. H. Review of By -Laws — ways to involve the public in our meetings — tabled. Action: Keep Approval of CSW Operational Guidelines and Review of By -Laws to the next meeting agenda. There is a desire to discuss how to amend by-laws to allow more community involvement. X. NEW BUSINESS A. Hawaii Saddle Club Memorial Weekend Rodeo support request 1. Farrah made a motion to support the Hawaii Saddle Club Memorial Weekend Rodeo with $300 for advertisement of the CSW at the 3 -day event. Mele seconded the motion. 2. For $300, the CSW banner will be displayed for the three days, the CSW will be featured in any written promotion and the CSW will be promoted continuously by the emcee. This rodeo includes contestants in all age groups from less than 5 years old to over 80 years old. 3. Carol voiced concern about supporting this event again this year. The CSW will look at other populations to support in the future. 4. The motion was passed. 9 B. Recruiting new Committee Members 1. The CSW has at least two vacancies with the potential for one or two more in the near future. Members brainstormed individuals who may be a good fit and will be reaching out to encourage interested individuals to submit their applications directly to the Mayor's Office. XI. ANNOUNCEMENTS (relating to CSW) The previous meeting location in Waikoloa is no longer available. Brooke is checking with alternative locations in Waikoloa and will notify Hazel of that progress by next Monday, February 9. At the moment, the next CSW meeting is scheduled for Friday, March 13, 2015 from 9am to noon in Waimea at the Waimea Center, 65-1158 Mamalahoa Highway, Suite 2C, Kamuela, 96743. Action: Add Equal Pay to the agenda. Equal Pay Day is Tuesday, April . XII. ADJOURNMENT Meeting adjourned at 12-11 pm. RESPECTFULLY SUBMITTED BY: Farrah -Marie Gomes 5