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HomeMy WebLinkAbout2013-09-18 Merit Appeals Board MinutesMERIT BOARD OF APPEALS Department of Human Resources 101 Pauahi Street, Suite 102 Hilo, Hawaii September 18, 2013 CALL TO ORDER The regular meeting of the Merit Appeals Board, County of Hawaii, was called Item 1): to order at 11:00 a.m. by Chairperson Kenneth M. Rowe, at the Department of Human Resources Conference Room, 101 Pauahi Street, Suite 2, Hilo, Hawaii, on Wednesday, September 18, 2013. ROLL CALL Present: Mr. Kenneth M. Rowe, Chair Mr. Jubilee N. Kuewa, Vice -Chair Mr. Brian De Lima, Member Ms. June R. Rabago, Member Also Present: Ms. Sharon Toriano, Deputy Director, HR Department Ms. Diane Noda, Deputy Corporation Counsel, Ofc. of the Corp. Counsel Mr. Nicholas Hermes, HR Manager III, HR Department Ms. Jamie Martines, HR Assistant, HR Department Ms. Glynis Yamada, Secretary -Reporter, HR Department ADDENDUM TO AGENDA Item 2): STATEMENTS FROM THE PUBLIC Item 3): APPROVAL OF MINUTES Item 4'): Members of the Public Present: Mr. Maile Etherton, Union Agent, HI Government Employee Association Ms. Lorena Kauhi, Union Agent, HI Government Employee Association Employees of the Department of Human Resources The Chair directed the Board to the next order of business, Addendum to Agenda. (There was none.) The Chair directed the Board to proceed to the next order of business, Statements from the Public. (There were none.) The Chair directed the Board to proceed to the next order of business, Approval of Minutes of August 21, 2013 Motion to Approve: Ms. Rabago moved that the minutes of August 21, 2013 be approved. The motion was seconded by Mr. De Lima. Merit Board of Appeals September 18, 2013 The voice vote to approve the Minutes of August 21, 2013, was as follows: AYES: Board Members De Lima, Kuewa, Rabago, and Chair Rowe — 4. NOES: None. ABSENT: None. EXCUSED: None. COMMUNI- The Chair directed the Board to proceed to the next order of business, CATIONS Communications. Item 5): (There were none.) NEW BUSINESS The Chair directed the Board to proceed to the next order of business, New Item 6): Business. (There was none.) UNFINISHED The Chair directed the Board to proceed to the next order of business, BUSINESS (Item 7): Unfinished Business. COMMUNICATION NO. 13-02, RECEIVED ON AUGUST 1, 2013, FROM JAY ISHIBASHI, HGEA MCEC AGENT, ON BEHALF OF STANLEY NAKASONE, APPEALING HIS INVOLUNTARY TRANSFER TO ANOTHER POSITION WITHIN THE DEPARTMENT OF PUBLIC WORKS (DEFERRED: AUGUST 21, 2013) Ms. Noda informed the Board that she spoke with Mr. Nakasone's attorney, Mr. Ted Hong, last week to inform him that this matter was on the Merit Appeals Board agenda. Mr. Hong informed her that he would not be present today and requests that this matter be continued to next month's meeting. They anticipate that this appeal will be withdrawn. Chair Rowe informed the Board that this matter be placed under "Unfinished Business" on the next agenda. Page 2 Merit Board of Appeals September 18, 2013 SELECTION OF NEW DIRECTOR OF HUMAN RESOURCES; DISCUSSION AND DELIBERATION OF RECOMMENDATION BY THE PERMITTED INTERACTION GROUP REGARDING THE SELECTION OF NEW DIRECTOR OF HUMAN RESOURCES (PLEASE NOTE THAT THIS MATTER WAS LISTED ON THE FOLLOWING MERIT APPEALS BOARD AGENDAS: JULY 17, 2013, AUGUST 21, 2013, AND AUGUST 29, 2013) Executive Session: The Merit Appeals Board anticipates convening an executive meeting regarding the above matter, pursuant to Section 92-5(a)(4), for the purpose of consulting with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities, and Section 92-5(a)(2) to consider the hire of a County officer where consideration of matters affecting privacy will be involved. A 2/3 vote pursuant to Hawaii Revised Statutes, Section 92-4 is necessary to hold an executive meeting. Mr. De Lima made a motion to go into executive session to consult with their attorney concerning the selection of the new Director of Human Resources where matters affecting privacy will be involved. Motion for Executive Mr. De Lima moved to convene an executive session. The motion was seconded Session: by Mr. Kuewa. The voice vote, was as follows: AYES: Board Members De Lima, Kuewa, Rabago, and Chair Rowe — 4. NOES: None. ABSENT: None. EXCUSED: None. RECESS: The Chair called for a recess at 11:04 a.m. RECONVENE: The meeting reconvened at 11:09 a.m. Chair Rowe informed everyone that there was some discussion in executive session. He then recognized Mr. De Lima. Mr. De Lima apologized, and informed everyone that they are required to follow a procedural process; therefore, they will be convening an executive session again for the purpose of asking the candidate's questions in executive session. Page 3 Merit Board of Appeals September 18, 2013 Motion for Executive Mr. De Lima moved to convene an executive session. The motion was seconded Session: by Ms. Rabago. The voice vote, was as follows: AYES: Board Members De Lima, Kuewa, Rabago, and Chair Rowe — 4. NOES: None. ABSENT: None. EXCUSED: None. RECESS: The Chair called for a recess at 11:09 a.m. RECONVENE: The meeting reconvened at 11:36 a.m. Chair Rowe thanked both candidates, Mr. Nick Hermes and Ms. Sharon Toriano, for their applications for the Human Resources Director position, and that there were a lot of support and letters of recommendation. He stated that the Board went through a lot of deliberation, and thanked them for their patience and time, and for doing a good job on their presentations. Mr. De Lima echoed Chair Rowe's sentiments. Motion: Mr. De Lima moved to appoint Ms. Sharon Toriano as the Director of Human Resources. Seconded by Mr. Kuewa. Chair Rowe asked for any discussion and there was none. At this time, he asked Ms. Yamada to do a roll call vote. The roll vote, was as follows AYES: Board Members De Lima, Kuewa, and Chair Rowe — 3. NOES: Board Member Rabago - 1. ABSENT: None. EXCUSED: None. Chair Rowe announced that Ms. Toriano will be the new Human Resources Director. He asked Ms. Toriano is she'd like to say anything. Ms. Toriano thanked everyone, and said that it was a difficult process to go through for all of the Board Members as well as the entire department. She will do her best and thanked everyone for the opportunity. Page 4 Merit Board of Appeals September 18, 2013 Mr. De Lima stated that he would like to give Mr. Hermes an opportunity to say something, too, and informed him that he was an excellent candidate and that it was a difficult decision. Ms. Hermes congratulated Ms. Toriano, and stated that she did a great job as Deputy Director and will have a great future as its Director. In general, he hopes the County as well as our department supports her as best as can, so that we can do its job in supporting the County and our island community. He thanked everyone for the opportunity, and informed Ms. Toriano that he will be working hard for her. Chair Rowed asked if there were any other comments and there was none. DIRECTOR'S The Chair directed the Board to proceed to the next order of business, Director's REPORT Report. Item 8): (There was none.) SCHEDULE NEXT The Chair directed the Board to proceed to the next order of business, Schedule MEETING DATE Next Meeting Date. Item 9): Chair Rowe announced that their next regularly scheduled meeting will be held on Wednesday, October 16, 11 a.m., at the Human Resources Conference Room. ADJOURNMENT There being no other business, at 11:40 a.m., Mr. De Lima moved to adjourn the Item 10): meeting. Seconded by Mr. Kuewa, and carried by the following vote: The voice vote, was as follows: AYES: Board Members De Lima, Kuewa, Rabago, and Chair Rowe — 4. NOES: None. ABSENT: None. EXCUSED: None. APPROVED: K nmeth M. Rowe '*hair ST/gy Respectfully submitted, $� mi, Glynis Yamad Secretary Page 5