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Home My WebLink About2015-08-07 Committee on the Status of Women Minutes WILLIAM P. KENOI Mayor County of Hawai`i COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue Hilo, Hawai`i 96720 • (808) 961-0466 Fax (808) 961-8908 • MEETING MINUTES Friday, August 7, 2015, 9 a.m. to 1 p.m. Ka‘u Rural Health Community Association Located at Ka‘u Resource and Distance Learning Center 96-3126 Puahala Street, Pahala, Hawaii I. CALL TO ORDER The meeting was called to order at 9:10am. Thank you to Jessie for hosting the CSW at the Ka‘u Resource and Distance Learning Center. II. ROLL CALL PRESENT EXCUSED Hazel Beck, Chair Brooke Derby Farrah-Marie Gomes, Secretary Debra Toledo-Ebreo Mele Spencer, Treasurer Carol Kitaoka Jessie Marques Renee Schoen (ex-officio) Lee-Ann Heely Cyd Hoffeld (ex-officio) A quorum was present. III. APPROVAL OF AGENDA A. Cyd moved to approve the agenda, Jessie seconded. The agenda was approved as submitted. IV. APPROVAL OF MINUTES A. Jessie moved to approve the July 17, 2015 meeting minutes. Mele seconded. The minutes were approved as submitted. V. TREASURER’S REPORT A. Mele reported on the July Financials. She has confirmed with the Prosecuting Attorney’s office that the CSW’s FY16 budget is $8,085. B. Mele provided an overview of the proposed budget for FY16. Line items can be adjusted later based on how the CSW decides to proceed with projects. C. Hazel requested final amount on the unspent County Council funds. Hawai’i County is an Equal Opportunity Provider and Employer D. Jessie moved to approve the Treasurer’s Report. Lee-Ann seconded. The Treasurer’s Report was approved as submitted. Action: Mele will provide information on unspent County Council funds to Hazel. Action: Hazel will draft a letter of explanation to Mitch Roth. VI. STATEMENTS FROM THE PUBLIC – None VII. CORRESPONDENCE – None VIII. REPORTS A. Hawaii State CSW Liaison  State CSW announced that they won bid for National Association of Commissions for Women (NACW) conference in July 2016.  State CSW is willing to pay the NACW registration fee for each of the counties and is requesting information from Hawaii County’s CSW to complete that process. Action: Farrah to work with Cathy Betts to complete this registration process. IX. PROJECTS A. Teen Dating Violence  Cyd provided detail report for the east side TDV Summit.  A detailed report, including budget information, for the west side TDV Summit is due. Action: Hazel to follow-up with Carol on west side TDV report. B. Real Women Essay Contest  A detailed report, including budget information, for last year’s Real Women Essay Contest is due.  Hazel, Jewel and Farrah were appointed to the Real Women Essay Contest committee.  An invitation to join this committee will be extended to Carol.  Lee-Ann will serve as the back-up if Carol chooses not to join committee.  Committee will begin updating the registrations packet in an effort to get the packets out to the schools by the end of August.  Hazel has started compiling a list of contact information for all schools on the island. Action: Hazel to follow-up with Carol on Real Women Essay Contest report. Action: Hazel to invite Carol to be a member of the Real Women Essay Contest committee. Action: Hazel will compile a list of island schools. 2 Action: Hazel to inquire with Roxanne and Carol on whose responsibility it is to mail out the registration packets to the schools. C. Hawaii Island Women’s Leadership Summit  The Hawaii Island Women’s Leadership Forum is seeking a fiscal sponsor to support forum activities over the next year. Additional details will be provided as it becomes available. D. CSW Brochure  It is unclear what the status of the CSW brochure is. Action: Hazel to inquire with Roxanne and Brooke on the status of the CSW brochure. E. Cell Phone Safety Cards thth  Lee-Ann has distributed cards to 6 and 7 graders at West Hawaii thth Explorations Academy, 7 and 8 graders at Kealakehe thth Intermediate School, 9-12 graders at Kealakehe High School, players on the JV and Varsity Girls Volleyball teams at Kealakehe High School, and the West Hawaii Community Health Center. She will be visiting Konawaena High School and Ehunuikaimalino School next week.  Hazel suggested that a set of cards be made for each of the Council members.  Hazel asked if anyone has contact info for Brenda Ford. Since Brenda helped secure the funds to create the cards, it would be good to provide her with a set of cards. Action: Need to identify who will create thank you note and get cards to Council members. F. 2015-2016 Projects  must Reviewed the Future Project Structure. All projects have the following items for Committee approval before proceeding with the project: 1. Project Rationale 2. Required Budget 3. Required Resources 4. Project Contacts 5. Form Committee – provide updates at CSW meetings 6. Project Steps/Process/Timeline 7. Submit Committee Reports Monthly 8. PR Plan (w/Corresponding Secretary) 9. Submit Final Project Report X. OLD BUSINESS A. By-Laws  At the request of Lee Lord, the committee has been requested to add a signature line for County Clerk. Decision was unanimous to add a signature line for the County Clerk. 3  Separate from the above request, the committee agreed to amend a sentence relating to quorum in Article III, Section 2, C of the Bylaws. The revised sentence should read: “The quorum shall be five (5) members to transact business. This quorum represents a majority of all members to which the Committee is entitled.” Decision to make this change was unanimous. Action: Hazel to add signature line for County Clerk and re-route Bylaws for approval. Action: Hazel to revise quorum sentence and start new routing process for revised Bylaws. B. Future Meeting Dates  A sheet with dates for this calendar year was distributed. C. Support for CSW  There was discussion about what support items the Committee would like to request of the staff member. Farrah shared a document that was in place in 2013 as a comparison. Action: Hazel will work with the Executive Committee on editing the document to reflect the current needs of the Committee. XI. NEW BUSINESS A. Elections  Jewel Castro was welcomed as member-elect. She will complete her oath of office before our next meeting.  The slate of officers that was previously emailed to all members was distributed. There were no additional nominations.  Voting was conducted. There were six votes for each of the following members into the respective positions – congratulations! 1. Chair – Hazel Beck 2. Vice Chair – Farrah-Marie Gomes 3. Treasurer – Mele Spencer 4. Recording Secretary – Lee-Ann Heely 5. Corresponding Secretary – Brooke Derby B. Sunshine Law Training  Renee Schoen was unable to attend the meeting. This training will be moved to October’s agenda. Action: Hazel will check with Renee to see if the training can be done in October. XII. ANNOUNCEMENTS (relating to CSW) A. The next CSW meeting is scheduled for Friday, September 11, via video conferencing. 4 B. The CSW contact info sheet needs to be updated with the following edits:  Remove Elena Cabatu from list  Add Cyd Hoffeld as ex-officio member  Correct Debra Toledo-Ebreo’s email – debebreo@hotmail.com  Add Jewel Castro as new member  Add personal contact information for Carol Kitaoka as she has retired XIII. ADJOURNMENT Meeting was adjourned at 11:40am. RESPECTFULLY SUBMITTED BY: Farrah-Marie Gomes 5