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Home My WebLink About2015-10-09 Committee on the Status of Women MinutesWILLIAM P. KENOI Mayor 1V/ County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Friday, October 9, 2015, 9:30 a.m. Waimea Center- Suite 2C Located at 65-1158 Mamalahoa Highway, Kamuela, Hi 96743 CALL TO ORDER Chair Farrah -Marie Gomes called the meeting to order at 9:43a.m. ROLL CALL PRESENT Farrah -Marie Gomes, Chair Mele Spencer, Treasurer Lee -Ann Heely, Recording Secretary Jewel Castro Debra Toledo-Ebreo Renee Schoen, ex -officio A quorum was present. APPROVAL OF AGENDA A. The agenda was approved as submitted. EXCUSED Cyd Hoffeld, ex -officio Brooke Derby Jessie Marques APPROVAL OF MINUTES A. The minutes of August 7, 2015 were approved as submitted. V. TREASURER'S REPORT A. Fiscal year reports for August 2015 and September 2015 were submitted to CSW for review. B. Mele received email from Nicole Leslie requesting 2016-2017 budget. Next year CSW will get $8085. Mele summarized proposed budget for fiscal year 2016-2017 using base allocation of $8085. CSW discussed and categorized how monies will be spent for 2016-2017 fiscal year. C. National Association of Commissions on Women (NACW) convention will be held July 2016 in Honolulu. CSW will consider this expense into budget for 2016-2017. Cyd will report to CSW any financial assistance from State CSW toward National convention. Hawai'i County is an Equal Opportunity Provider and Employer D. Jewel moved to approve Treasurer's August 2015 and September 2015 reports. Lee -Ann seconded. Treasurer's reports and fiscal year 2016- 2017 budget were approved. Action: Mele to check on whether anticipated July 2016 convention expenses should be budgeted in 2015-2016 or 2016-2017. VI. STATEMENTS FROM THE PUBLIC A. None. VII. CORRESPONDENCE A. None. VIII. REPORTS A. Hawaii State CSW Liaison • None from Cyd, CSW State Liaison. B. Elimination of all forms of discrimination • Mele attended 2015 CEDAW Women's Human Rights Award Luncheon sponsored by the Friends of the San Francisco Commission on Status of Women in San Francisco. In 1976, this non-profit was set-up to fund things the committee was to do over and beyond governmental funding. Exciting things are being done in San Francisco. Anything the Mayor and city doesn't fund, the Friends Non -Profit picks up and carries out events. Many different projects are going on that support the city's efforts to eliminate discrimination. IX. PROJECTS A. Teen Dating Violence • Website update 1. Mele connected with Dr. Jill Murray regarding video for message from CSW. All schools that previously worked with Dr. Jill Murray has Dr. Murray's books in school in library and books available for use by student body. 2. Mele made pdf of cell phone cards for ease of printing. 3. DVD's were distributed to YWCA and CSW has all credits for acknowledgement. 4. Urgent Services can also be placed onto website. Completing website will ultimately make it easer for public to access and view important information. Deb and Jewel introduced idea for CSW to invite Dr. Murray and to add key chains or another cost effective items with a message "love shouldn't hurt". Action: Mele to send website rough cut to CSW for review. Action: Farrah to send pdf of Urgent Services to Mele. E Action: Farrah will discuss with County of Hawaii IT to add urgent services directory under fact sheet, minutes, and membership list on County page. Action: Deb and Jewel will research cost of items that is cost efficient and will maximize message that can be sent in a strategic fashion covering all quadrants of Hawaii Island. Action: Farrah to request a copy of Dr. Murray's contract from Roxanne and will send a copy of the contract to Jewel for review. B. Real Women Essay Contest • Committee had initial meeting. Competition packets were finalized and mailed out to schools as of 10/1. Farrah placed follow up emails to Paauilo and Honokaa schools. Competition packet comprised of 4 pages: 1) administrator page, 2) teacher page, 3) student page, 4) entry form. • All competition packets must be postmarked by the deadline of December 21, 2015 allowing teachers enough time to organize their plan for returning packets near winter intercession. • Project Plan Framework for Real Women Essay was presented to CSW; a discussion on human resources necessary to support and complete the Real Women Essay will be explored. • Final budget numbers were approved for Real Women Essay contest 2016. Action: Farrah will email Project Plan to Roxanne to disseminate to CSW members. C. Hawaii Island Women's Leadership Summit • Friends of Future agreed to be fiscal sponsor so events planned for forum will no longer go through state processes. Grant for Women's Fund Hawaii was submitted to help promote awareness of forum and what it does. December 2015 is when award announcement is expected. Brooke, Mele, and Farrah are currently on committee, committee can hold up to 4 members. • Jessie expressed interest on being on this committee. Action: Women's Leadership Summit will be kept on agenda. Add agenda item to create committee at next meeting. D. CSW Brochure • Brooke sent files to Farrah, which will allow for edits to be made. • CSW will need to finalize and add new members by November 2015, allowing CSW enough time to work collaboratively on finalizing brochure for distribution in January 2016. Action: Brochure will remain on agenda for future meetings so CSW can participate in editing, correcting, and finalizing brochure layout. 3 E. Cell Phone Safety Cards • Lee -Ann delivered more cards to West Hawaii Community Health Center and connected with 3 health teachers at Konawaena High School to discuss speaking with each of their classes. • Debra distributed cards to her students; approximately 90 students at Waimea and Honokaa schools. F. 2015-2016 Projects • Urgent Services Directories have been successfully distributed by CSW members. We will need to update in the spring. • Equal Pay campaign discussion focused on revisiting the importance of media to send CSW's message and reach the maximum amount of individuals island wide. Radio ads have been successful in the past and it has been approximately 2 years since CSW utilized this form of media to spread the Equal Pay message. • Equal pay month is April each year. Equal pay day is determined annually based on the number of additional days into the next year that a woman has to work to earn equivalent salary to what a male counterpart earned the previous calendar year. CSW will consider partnering with other agencies (Zonta, AAUW, HIWLF) for future projects on this issue. Action: Farrah to put together shell for plan and check in with Jessie and Brooke for input. Equal Pay will be kept on agenda for future meeting. X. OLD BUSINESS A. By -Laws • Hazel worked on by-laws and added line for county clerk signature. • A note from Hazel was delivered which confirmed that by-laws were routed to Lee Lord in September. B. Support for CSW • Operational Guidelines were created for CSW and copies were distributed CSW members in attendance for review. • Guidelines highlighted the reports required by CSW; annual plan at each fiscal year and annual report at end of year, monthly treasurer report, and annual project report by each subcommittee. Action: Farrah to check on status of by-laws. Action: Operational guidelines will be kept on agenda for future review and discussion. Action: Farrah will email Hazel for final version of by-laws and Farrah will forward a pdf copy to each CSW member. Action: Renee to research CSW membership issue and report at future meeting. Action: Renee and Farrah will meet with prosecuting attorney's office to discuss CSW support. 9 XI. NEW BUSINESS A. Sunshine Law Training — Renee Schoen • Tabled until next meeting due to low attendance. B. Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW) • Farrah provided update of Honolulu CEDAW bill that passed second meeting; passed with 9 Yes and 0 No votes. CSW members are encouraged to watch closely and to connect with Hawaii County Council members if this is something the CSW is interested in pursuing on this island. • CSW members encouraged to search City & County of Honolulu bill #65 to review current status and view all individuals who provided testimony in favor of Bill #65. Action: Farrah to pdf bill #65 to CSW for review and vote next month to take bill to Hawaii County Council. C. Domestic Violence Awareness Peace Walk & Vigil • Kona peace walk and vigil will be held in Lanihau Center, Friday, October 23 from 4pm-7pm. Hilo peace walk and vigil to be held at Aupuni Center from 4pm-6pm on October 30. • Due to the short timeline, if any CSW member wants a booth at future events, contact the coordinator directly and send an open invitation to all other CSW members. • In future years, the CSW may want to participate in the Veteran's Day parade. Timeline too short for this year. • CSW has an opportunity to collaborate with Zonta and join efforts as CSW plans to participate in next year's Zonta event establishing a stronger presence of support and participation. Action: Add agenda item to create a calendar to start tracking next year's events that CSW is considering participating in. Action: Add Hawaii Island Rural Health Association 15th Annual General Membership Meeting to next month's agenda. XII. ANNOUNCEMENTS (relating to CSW) A. Congratulations to Mele who was elected District 9 Zonta International Governor for the 2016-2018 term. As Zonta Governor, Mele will serve as one of 31 Governors worldwide in the honorable leadership role. B. Next Meeting will occur on November 20, 2015 via video conference. XIII. ADJOURNMENT Lee -Ann moved to adjourn the meeting, Jewel seconded. Meeting was adjourned at 12:18p.m. RESPECTFULLY SUBMITTED BY: Dr. Lee -Ann Heely, Recording Secretary 5