HomeMy WebLinkAbout2016-01-26 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
MEETING DATE: January 26, 2016
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Operations Center Conference Room, 889 Leilani
Street, Hilo, HI.
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
• Minutes of December 15, 2015, Water Board meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) PRESENTATION OF AUDITED FINANCIAL STATEMENTS — JUNE 30, 2015
Copies of the Department's Audited Financial Statements for the fiscal year ended June 30, 2015,
have been distributed to Board members. Representatives of N&K CPAs, Inc., the Department's
independent auditors, will be here to answer any questions Board members may have regarding the
report.
6) SOUTH HILO:
A. JOB NO. 2014-1009. PANA`EWA WELL A REPAIR:
This project generally consists of the replacement of the existing well vertical hollow shaft motor,
pump, column pipe, lineshaft, lineshaft bearings, all appurtenant equipment, such as strapping,
and chlorination of the well and pumping assembly, in accordance with the plans and
specifications.
Bids for this project were opened on January 14, 2016, at 1:30 p.m., and the following are the bid
results:
Bidder Bid Amount
Beylik Drilling and Pump Service, Inc. $228,970.00
Derrick's Well Drilling and Pump Services, LLC $149,000.00
Project Costs:
1) Low Bidder (Derrick's Well Drilling and Pump Services, LLC) $ 149,000.00
2) Contingencies (10.0%) $ 14,900.00
Total Cost: $ 163,900.00
Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement.
The contractor will have 180 calendar days to complete this project. The Engineering estimate
for this project was $115,000.00.
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RECOMMENDATION: It is recommended that the Board award the contract for JOB NO.
2014-1009, PANA`EWA WELL A REPAIR, to the lowest responsible bidder, Derrick's Well
Drilling and Pump Services, LLC, for their bid amount of $149,000.00, plus $14,900.00 for
contingencies, for a total contract amount of $163,900.00. It is further recommended that either
the Chairperson or the Vice -Chairperson be authorized to sign the contract, subject to review as to
form and legality by Corporation Counsel.
7) NORTH HILO:
A. JOB NO. 2005-870, LAUPAHOEHOE (MANOWAI`OPAE) 0.5 MG RESERVOIR:
The contractor, Yamada Paint Contracting, Inc., dba. GW Construction, is requesting a contract
time extension of 4 working days (6 calendar days). This is the third time extension request for
this project.
Ext.
Days
9
From (Date)
To (Date)
(Calendar)
Reason
Inclement and unworkable weather
conditions (16 working days) and
1
10/18/2015
01/08/2016
82
design changes realigning new access
easement (additional 60 calendar
days)
Inclement and unworkable weather
conditions (6 working days) and
2
01/08/2016
02/04/2016
23
DWS's request to stop work to address
a safety concern (additional 17
calendar days)
3
02/04/2016
02/10/2016
6
Inclement and unworkable weather
conditions (4 working days)
Total Days (including
this request)
I 111
The contractor's time extension request of 4 working days (6 calendar days) is in concurrence
with the Department's tally of reported agreed upon rain -outs.
RECOMMENDATION: It is recommended that the Board grant this contract time extension of 4
working days (6 calendar days) to Yamada Paint Contracting, Inc., dba GW Construction, for
JOB NO. 2005-870, LAUPAHOEHOE (MANOWAI`OPAE) 0.5 MG Reservoir. If approved, the
contract completion date will be extended from February 4, 2016, to February 10, 2016.
8) HAMAKUA:
A. JOB NO. 2008-945, AHUALOA-HONOKA`A TRANSMISSION WATERLINE, PHASE 2:
The contractor, Isemoto Contracting Co., Ltd., is requesting a contract time extension of 89
calendar days. This time extension request is in conjunction with the Department acquiring the
NPDES permit for the contractor's State Right -of -Way permit to complete the project. This is the
first time extension request for this project.
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9)
Ext.
Bid Amount
Beylik Drilling and Pump Service, Inc.
Days
Derrick's Well Drilling and Pump Services, LLC
#
From (Date)
To (Date)
(Calendar)
Reason
1
1/2/2016
03/31/2016
89
NPDES permit requirement for work
within State Right -of -Way.
RECOMMENDATION: It is recommended that the Board grant this contract time extension of
89 calendar days to Isemoto Contracting Co., Ltd., for JOB NO. 2008-945, AHUALOA-
HONOKA`A TRANSMISSION WATERLINE, PHASE 2. If approved, the contract completion
date will be extended from January 2, 2016, to March 31, 2016.
NORTH KONA:
A. JOB NO. 2015-1042. KALOKO MAUKA #1 STATION BOOSTERS B & D REPAIR:
This project generally consists of the replacement of the existing pumps and motors;
refurbishment of the existing discharge heads; and chlorination of the pumping assembly, in
accordance with the plans and specifications.
Bids for this project were opened on January 14, 2016, at 2:30 p.m., and the following are the bid
results:
Bidder
Bid Amount
Beylik Drilling and Pump Service, Inc.
$ 89,200.00
Derrick's Well Drilling and Pump Services, LLC
$ 80,000.00
Water Resources International, Inc.
$115,000.00
Project Costs:
1) Low Bidder (Derrick's Well Drilling and Pump Services, LLC) $ 80,000.00
2) Contingencies (10.0%) $ 8,000.00
Total Cost: $ 88,000.00
Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement.
The contractor will have 210 calendar days to complete this project. The Engineering estimate
for this project was $90,000.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO.
2015-1042, KALOKO MAUKA 91 STATION BOOSTERS B & D REPAIR, to the lowest
responsible bidder, Derrick's Well Drilling and Pump Services, LLC, for their bid amount of
$80,000.00, plus $8,000.00 for contingencies, for a total contract amount of $88,000.00. It is
further recommended that either the Chairperson or the Vice -Chairperson be authorized to sign
the contract, subject to review as to form and legality by Corporation Counsel.
B. DIVISION AND ASSIGNMENT OF WATER UNITS OBTAINED THROUGH THE 1980
ALI`I DRIVE AGREEMENT TO TMK PARCELS (3) 7-5-020:022 AND 034:
As part of the 1980 Alii Drive Agreement, TMK Parcels (3) 7-5-020:022 and (3) 7-5-020:034,
which are adjoining parcels and at the time owned by Maclab Enterprises Ltd., were together
provided 220 water units, with Maclab's contribution of $500.00 per water unit for a total
contribution of $110,000.00.
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Since then, the two parcels have been sold to different owners. Those owners, through a private
agreement executed on November 6, 2015, wish to assign the 220 units proportionally to the two
parcels, based on land areas.
Ninety-seven (97) of the units would be assigned to TMK 7-5-020:022, and the remaining 123
units would be assigned to TMK 7-5-020:034. The 1980 agreement has a provision for
assignment of developer's rights to other developers, with the written consent of the Water Board.
RECOMMENDATION: It is recommended that the Water Board approve the assignment of 97
units to TMK (3) 7-5-020:022 and the assignment of 123 units to TMK (3) 7-5-020:034. It is
further recommended that the Chairperson or Vice -Chairperson be authorized to execute the
appropriate documents.
10) SOUTH KONA:
A. JOB NO. 2015-1041. KE`EI A DEEPWELL REPAIR:
This project generally consists of the replacement of the existing deepwell submersible motor and
pump, with DWS furnished pump and Contractor furnished motor; replacement of existing power
cable, column pipe, column couplings and all appurtenant equipment; chlorination of the well and
pumping assembly; and selective reconfiguration and replacement of above -ground discharge
piping assembly.
Bids for this project were opened on January 14, 2016, at 2:00 p.m., and the following are the bid
results:
Bidder
Bid Amount
Derrick's Well Drilling and Pump Services, LLC
$207,000.00
Beylik Drilling and Pump Service, Inc.
$238,390.00
Project Costs:
1) Low Bidder (Derrick's Well Drilling and Pump Services, LLC) $ 207,000.00
2) Contingencies (10%) $ 20,700.00
Total Cost: $ 227,700.00
Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement.
The contractor will have 180 calendar days to complete this project. The Engineering estimate
for this project was $246,000.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO.
2015-1041, KE`EI A DEEPWELL REPAIR, to the lowest responsible bidder, Derrick's Well
Drilling and Pump Services, LLC, for their bid amount of $207,000.00, plus $20,700.00 for
contingencies, for a total contract amount of $227,700.00. It is further recommended that either
the Chairperson or the Vice -Chairperson be authorized to sign the contract, subject to review as to
form and legality by Corporation Counsel.
B. 4`h AMENDMENT TO WELL SITE DEVELOPMENT AGREEMENT, 1250 OCEANSIDE
(HOKULIA) WELLSITE DEVELOPMENT AGREEMENT - UPDATE:
Manager -Chief Engineer to provide status update.
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11) MISCELLANEOUS:
A. DEDICATIONS:
The Department has received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards, and are in
acceptable condition for dedication.
1. GRANT OF EASEMENT
(POD 5 —Easement 56-B1)
Grantor: Kohanaiki Shores, LLC
Tax Map Key: (3) 7-3-063: 002 and 015
2. RELEASE AND CANCELLATION OF GRANT OF EASEMENT
Grantor: Kohanaiki Shores, LLC
Tax Map Key: (3) 7-3-063: 001 and 015
3. BILL OF SALE
Project Name: Smith -Souza Waterline Improvements
Sellers: John and Velma Souza; Preston and Kathleen Smith
Tax Map Key: (3) 4-5-003: 007 & (3) 4-5-003: 006
Facilities Charge: $1,190.00 Date Paid: October 24, 2013
Final Inspection Date: 11/30/2015
Water System Cost: $31,000.00
4. BILL OF SALE
Project Name: Iokepa Estate Subdivision Water System Improvements
Sellers: Gomes Family Limited Partnership
Tax Map Key: (3) 7-5-016: 088, 089, 090, 091, 092, 093, 097, 095, 015, 016, 017,
and 029
Facilities Charge: $47,370.00 Date Paid: 6/14/2002
Final Inspection Date: 3/15/2004
Water System Cost: $418,500.00
RECOMMENDATION: It is recommended that the Water Board accept these documents subject
to the approval of the Corporation Counsel, and that either the Chairperson or the Vice -
Chairperson be authorized to sign the documents.
B. POWER COST CHARGE:
The Department proposes reducing the Power Cost Charge from $1.85 to $1.81 per thousand
gallons, to reflect a decline in power costs for the Department's wells and pumps. A Public
Hearing will have been prior to this Board meeting to accept public testimony on this change.
RECOMMENDATION: It is recommended that the Board approve the reduction of the Power
Cost Charge from $1.85 to $1.81, effective February 1, 2016.
C. UPDATE RE: NATIONAL PARKS SERVICE'S PETITION TO DESIGNATE
KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
For discussion and possible action.
D. EXECUTIVE SESSION RE: NATIONAL PARKS SERVICE'S PETITION TO
DESIGNATE KEAUHOU AOUIFER AS A GROUND WATER MANAGEMENT AREA:
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The Water Board anticipates convening an executive meeting, closed to the public, pursuant to
Hawaii Revised Statutes, Sections 92-4, 92-5(a)(2), to discuss mediation as directed by the
Commission on Water Resource Management regarding the National Park Service's petition to
designate Keauhou Aquifer as a Ground Water Management Area, and for the purpose of
consulting with the Water Board's attorney on questions and issues pertaining to the Water
Board's powers, duties, privileges, immunities and liabilities.
E. DISCUSSION OF AMENDING DWS RULE 3-10 AND 3-12. REGARDING LEAK
ADJUSTMENTS:
The Board will discuss the proposals regarding amendments to DWS Rules 3-10 and 3-12,
regarding leak adjustments.
F. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
G. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
H. MANAGER -CHIEF ENGINEER'S QUARTERLY UPDATE:
Report on the second quarter of Fiscal Year 2015-2016 by the Manager -Chief Engineer, with
discussion.
I. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update or status on the following:
1) Public Information and Education Specialist Update
2) Recognition of Employee of the Quarter
CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
12) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board is scheduled for 10:00 a.m. on February 23, 2016, at the
West Hawaii Civic Center, Community Center, Bldg. G, 74-5044 Ane Keohokalole Hwy,
Kailua-Kona, HI.
2. Following Meeting:
The following meeting of the Water Board will be held at 10:00 a.m. on March 22, 2016, at the
Department of Water Supply, Operations Center Conference Room, 889 Leilani Street, Hilo, HI.
13) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this
Water Board Meeting should contact Janet Snyder, Secretary, at 961-8050 as soon as possible, but no later than five days before the scheduled
meeting. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist.
{Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends
more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action
by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code}
Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, Hilo, Hawaii.
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