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Home My WebLink About2016-05-24 Water Board AgendaDEPARTMENT OF WATER SUPPLY COUNTY OF HAWAII WATER BOARD MEETING MEETING DATE: May 24, 2016 TIME: 10:00 a.m. PLACE: West Hawaii Civic Center, Community Center, Bldg. G, 74-5044 Ane Keohokalole Hwy, Kailua-Kona, HI. 1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC 3) APPROVAL OF MINUTES • Minutes of April 26, 2016, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (Note: Addendum requires Roll Call Vote) 5) SOUTH HILO: A. JOB NO. 1994-590, CONSTRUCTION OF PI`IHONUA-KUKUAU RESERVOIR AND TRANSMISSION IMPROVEMENTS: This project generally consists of the construction of a 2.0 MG reservoir, 13,000 feet of 16 -inch transmission waterline and appurtenances. Bids for this project were opened on May 13, at 2:00 p.m., and the following are the bid results: Bidder Bid Amount Adjusted Bid Amount (for purposes of bid award)** Isemoto Contracting Co., Ltd. $8,117,430.00* $7,711,558.50 Yamada Paint Contracting, Inc. dba GW Construction $8,231,161.90* $7,736,696.14 Jas W. Glover, Ltd. $8,830,000.00 $8,736,292.36 F & H Construction $10,351,550.00* $9,727,329.52 Nan, Inc. $11,399,059.00 $10,726,281.05 *Bids were allowed to be corrected because of minor computation errors, in accordance with DWS General Requirements and Covenants and Hawaii Administrative Rules. **Bids were adjusted (for the purposes of award) to provide credits for use of Hawaii Products and participation in the State Apprenticeship Program, in accordance with Hawaii Administrative Rules. Project Costs: 1) Low Bidder (Isemoto Contracting Co., Ltd.) $ 8,117,430.00 2) Construction Contingency (10%) $ 811,743.00 Total Cost: 8.929.173.00 Funding for this project will be from SRF funds. The contractor will have 480 calendar days to complete this project. Page 1 of 12 Water Board Agenda 5-24-16 j 6) RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 1994-590, PI`IHONUA-KUKUAU RESERVOIR AND TRANSMISSION IMPROVEMENTS, to the lowest responsible bidder, Isemoto Contracting Co., Ltd., for their bid amount of $8,117,430.00, plus $811,743.00 for construction contingency, for a total contract amount of $8,929,173.00. It is further recommended that either the Chairperson or the Vice - Chairperson be authorized to sign the contract, subject to review as to form and legality of the contract by Corporation Counsel. SOUTH KOHALA: A. JOB NO. 2010-964 - WAIMEA WATER TREATMENT PLANT COMPLIANCE UPGRADES PHASE 2 — TIME EXTENSION: The contractor, Bodell Construction Company, is requesting a contract time extension of 119 calendar days due to the discovery of unforeseen underground utilities during mass excavation for the project. This discovery requires the contractor to perform additional work. Staff has reviewed the request and is recommending approval of 82 calendar days, which is the reasonable number of days to complete the additional work affecting the project's critical path activities. RECOMMENDATION: It is recommended that the Board approve a contract time extension of 82 calendar days to Bodell Construction Company, for JOB NO. 2010-964, WAIMEA WATER TREATMENT PLANT COMPLIANCE UPGRADES PHASE 2. If approved, the contract completion date will be revised from March 21, 2017 to June 11, 2017. 7) NORTH KONA: A. QUITCLAIM DEED FOR TAX MAP KEY (3) 7-5-012:105 (POR.): The Water Board, at its meeting on April 27, 2010, accepted the dedication of a Grant of Easement and Bill of Sale for K PONO LLC Subdivision, which included the rerouting of waterlines within the new subdivision to an existing reservoir site. The existing reservoir site was consolidated into residential Ag -1 zoning lots. The easement encompassed the original reservoir lot. The existing reservoir will be replaced; easements have been secured for future waterlines and a new reservoir that will replace the existing reservoir. The Board is currently listed as "owners in severalty" on the Warranty Deed, and the Department proposes that the Water Board quitclaim its ownership of the portion of Tax Map Key (3) 7-5- 012:105. The Quitclaim process enables the Water Board to be removed from the Deed, which gives no clear benefit to DWS; the Quitclaim also removes liability from the Board and DWS. RECOMMENDATION: It is recommended that the Water Board approve the Quitclaim Deed to K PONO LLC, for its portion of ownership of Tax Map Key 7-5-012:105, subject to approval by Corporation Counsel. It is further recommended that either the Chairperson the Vice -Chairperson be authorized to sign the documents. 8) SOUTH KONA: A. JOB NO. 2016-1046, KE`EI B DEEPWELL REPAIR: This project generally consists of the replacement of the existing deepwell submersible pump and motor, power cable, column pipe, column couplings and all appurtenant materials; chlorination of well and testing of pumping assembly; and selective replacement of above ground discharge piping assembly. Page 2 of 12 Water Board Agenda 5-24-16 j Bids for this project were opened on May 12, 2016, at 1:30 p.m., and the following are the bid results: Bidder Bid Amount Derrick's Well Drilling & Pump Services, LLC $220,000.00 Project Costs: 1) Low Bidder (Derrick's Well Drilling & Pump Services, LLC) $ 220,000.00 2) Construction Contingency (10%) $ 22,000.00 Total Cost: $ 242,000.00 Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement. The contractor will have 210 calendar days to complete this project. The Engineering estimate for this project was $276,000.00. RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2016-1046, KE`EI B DEEPWELL REPAIR, to the lowest responsible bidder, Derrick's Well Drilling & Pump Services, LLC, for their bid amount of $220,000.00, plus $22,000.00 for construction contingency, for a total contract amount of $242,000.00. It is further recommended that either the Chairperson or the Vice -Chairperson be authorized to sign the contract, subject to review as to form and legality of the contract by Corporation Counsel. 9) MISCELLANEOUS: A. DEDICATIONS: The Department has received the following documents for action by the Water Board. The water systems have been constructed in accordance with the Department's standards, and are in acceptable condition for dedication. 1. GRANT OF EASEMENT AND BILL OF SALE Grantor: Lester D. Oshiro Tax Map Keys: (3) 7-3-009: 013 (Easement I -B-1) and (3) 7-3-058: 053 (Road B North) Facilities Charge: $6,690.00 Date Paid: 4/22/16 Final Inspection Date: 4/28/16 Water System Cost: $15,000.00 2. LIMITED WARRANTY DEED (In favor of Coromaca Farms, LLC) Grantors: Coromaca Farms, LLC and Water Board of the County of Hawaii Tax Map Keys: (3) 2-5-045: 010 and 022 to 026 inclusive, (Lots I -A to I -F, inclusive, under Subdivision No. 09-000903) 3. LIMITED WARRANTY DEED (In favor of the Water Board of the County of Hawaii) Grantors: Coromaca Farms, LLC and Water Board of the County of Hawaii Tax Map Keys: (3) 2-5-045: 012 (Reservoir Lot 106) (Subdivision No. 09-000903) RECOMMENDATION: It is recommended that the Water Board accept these documents subject to the approval of the Corporation Counsel, and that either the Chairperson the Vice -Chairperson be authorized to sign the documents. Page 3 of 12 Water Board Agenda 5-24-16 j B. POWER COST CHARGE: The Department proposes reducing the Power Cost Charge from $1.81 to $1.70 per thousand gallons, to reflect a decline in power costs for the Department's wells and pumps. A Public Hearing will have been held prior to this Board meeting to accept public testimony on this change. RECOMMENDATION: It is recommended that the Board approve the reduction of the Power Cost Charge from $1.81 to $1.70, effective June 1, 2016. C. MATERIAL BID NO. 2016-01, FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS, AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK: Bids were opened on May 11, 2016, at 1:30 p.m., and the following are the bid results. The contract period for all Parts is one year, from July 1, 2016 to June 30, 2017. All Parts are established price agreements for materials on an "As -Needed Basis." RECOMMENDATION: It is recommended that the Board award the contract to the following bidders for MATERIAL BID NO. 2016-01, FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS, AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK, on an as -needed basis, as listed below, and that either the Chairperson of the Vice -Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. The contract period shall be from July 1, 2016 to June 30, 2017. PART NO. DESCRIPTION BIDDER AMOUNT 1 DUCTILE IRON PIPE, PUSH -ON TYPE Ferguson Enterprises, Inc. $60,750.00 JOINT 2 DUCTILE IRON FITTINGS Ferguson Enterprises, Inc. $35,402.95 3 DUCTILE IRON SOLID BODY Ferguson Enterprises, Inc. $44,488.40 SLEEVES MSC Industrial Supply 4 FLANGE GASKETS Company dba Sid Tool Co., $6,817.34 Inc. NUTS BOLTS AND THREADED MSC Industrial Supply 5 RODS Company dba Sid Tool Co., $39,244.80 Inc. MSC Industrial Supply 6 COPPER TUBING Company dba Sid Tool Co., $83,195.00 Inc. 7 GALVANIZED PIPES T&C Ferguson Enterprises, Inc. $15,820.90 (THREADED & COUPLED) 9 METER BOXES Ferguson Enterprises, Inc. $49,000.00 10 METER COVERS Ferguson Enterprises, Inc. $3,400.00 11 AUTOMATIC METER READING UNIT Ferguson Enterprises, Inc. $42,612.00 Page 4 of 12 Water Board Agenda 5-24-16 j 12 5/8" WATER METERS Ferguson Enterprises, Inc. $83,250.00 13 NEPTUNE T-10 SERIES METER PARTS Ferguson Enterprises, Inc. $87.00 15 1"- 2" WATER METERS Ferguson Enterprises, Inc. $24,134.00 16 COMPOUND WATER METERS Ferguson Enterprises, Inc. $10,777.45 17 TURBINE METERS AND STRAINERS Ferguson Enterprises, Inc. $23,858.62 18 DETECTOR CHECK METERS Ferguson Enterprises, Inc. $6,200.00 19 FIRE SERVICE METERS Ferguson Enterprises, Inc. $39,267.08 20 FIRE HYDRANTS AP Water Supply, Inc., dba $107 335.00 HIW Hawaii 21 MUELLER FIRE HYDRANT PARTS AP Water Supply, dba , Inc. $4,997.15 HIW Hawaii 22 MUELLER FIRE HYDRANT AP Water Supply, Inc., dba $4 674.00 EXTENSION KITS HIW Hawaii 23 AMERICAN DARLING FIRE Ferguson Enterprises, Inc. $8,242.00 HYDRANT PARTS 24 AMERICAN DARLING FIRE Ferguson Enterprises, Inc. $8,313.80 HYDRANT EXTENSION KIT 25 BALL METER VALVES AP Water Supply, Inc., dba $55,087.50 HIW Hawaii 26 BALL VALVE, PACK JOINT X METER Ferguson Enterprises, Inc. $34,781.50 COUPLING / FIP 27 COMPRESSION JOINT COUPLING Ferguson Enterprises, Inc. $5,352.00 28 METER FLANGE COUPLING Ferguson Enterprises, Inc. $3,949.00 29 PACK JOINT COUPLING Ferguson Enterprises, Inc. $39,993.90 30 CORPORATION AND CURB STOPS — Ferguson Enterprises, Inc. $75,827.20 BALL TYPE 31 PRESSURE REGULATORS Ferguson Enterprises, Inc. $1,169.56 32 HOSE BIBBS Ferguson Enterprises, Inc. $3,960.50 MSC Industrial Supply 33 INVERTED MARKING PAINT Company dba Sid Tool Co., $10,248.00 Inc. 34 AIR RELIEF VALVES Ferguson Enterprises, Inc. $11,524.90 35 SLOW CLOSING AIR/VACUUM Ferguson Enterprises, Inc. $34,105.00 VALVES 36 SILENT CHECK VALVES Ferguson Enterprises, Inc. $79,127.98 37 DUCKBILL CHECK VALVES Ferguson Enterprises, Inc. $107,497.75 39 GATE VALVES — 3" AND LARGER, Ferguson Enterprises, Inc. $34,734.87 125# CLASS 40 GATE VALVES — 3" AND LARGER, Ferguson Enterprises, Inc. $55,440.03 250# CLASS 41 BUTTERFLY VALVES Ferguson Enterprises, Inc. $9,588.40 42 AUTOMATIC CONTROL VALVES Ferguson Enterprises, Inc. $1,634,312.14 44 RESERVOIR LEVEL INDICATOR TK Process Hawaii, LLC $5,762.13 45 HATCH FRAMES AND COVERS Ferguson Enterprises, Inc. $18,298.30 47 ARC FLASH PPE — SUPPLEMENTAL Safety Systems & Signs $12,216.37 Hawaii, Inc. 48 ELECTRICAL GLOVES & TESTING TK Process Hawaii, LLC $1,493.84 49 DIGITAL MULTIMETER & TESTING TK Process Hawaii, LLC $7,732.41 Page 5 of 12 Water Board Agenda 5-24-16 j Page 6 of 12 Water Board Agenda 5-24-16 j MSC Industrial Supply 51 ELECTRICAL TAPE Company dba Sid Tool Co., $373.00 Inc. 58 UNISTRUT CHANNEL AND Fastenal Company $7,105.02 HARDWARE 59 ELECTRICAL CONNECTORS & TK Process Hawaii, LLC $14,123.93 TERMINATIONS 60 INDUSTRIAL MOTOR LEAD CABLE TK Process Hawaii, LLC $30,288.08 61 INDUSTRIAL CONTROL WIRING TK Process Hawaii, LLC $13,509.54 63 JUNCTION BOXES & ENCLOSURES TK Process Hawaii, LLC $108,348.59 65 SOLID STATE REDUCED VOLTAGE TK Process Hawaii, LLC $866,898.63 SOFTSTARTER 66 MEDIUM -VOLTAGE REDUCED TK Process Hawaii, LLC $210,286.59 VOLTAGE SOFT STARTER 67 VARIABLE FREQUENCY DRIVES TK Process Hawaii, LLC $1,236,829.07 68 POWER QUALITY EQUIPMENT TK Process Hawaii, LLC $200,897.15 70 MOLDED CASE CIRCUIT BREAKERS TK Process Hawaii, LLC $38,717.76 75 RETROFIT RTU PANEL TK Process Hawaii, LLC $14,900.00 77 AUTOMATION AND CONTROL Control Systems West, Inc. $15,038.23 COMPONENTS 78 AUTOMATION SOFTWARE Control Systems West, Inc. $328,936.79 79 PROGRAMMING SERVICES TK Process Hawaii, LLC $1,354.16 83 LICENSED RADIO EQUIPMENT TK Process Hawaii, LLC $27,538.96 84 AUTODIALERS TK Process Hawaii, LLC $1,373.89 86 PRESSURE TRANSDUCER — TK Process Hawaii, LLC $2,795.45 RESERVOIR LEVEL 87 PRESSURE TRANSMITTER TK Process Hawaii, LLC $2,118.72 88 LIQUID LEVEL SENSOR TK Process Hawaii, LLC $5,435.55 90 ELECTROMAGNETIC FLOW METERS AP Water Supply, Inc., dba $597,567.00 HIW Hawaii 91 ZERO -CLEARANCE TK Process Hawaii, LLC $371,125.74 ELECTROMAGNETIC FLOW METERS 93 WATER QUALITY EQUIPMENT Ferguson Enterprises, Inc. $27,942.35 94 REAGENTS AND STANDARDS Ferguson Enterprises, Inc. $2,299.97 HD Supply Facilities 96 CHEMICAL FEEDER PUMP Maintenance dba $8,063.87 USAB1ueBook DIGITAL CHLORINE CYLINDER HD Supply Facilities 97 SCALE Maintenance dba $4,219.39 USAB1ueBook 98 STAND-ALONE CHLORINE GAS Safety Systems & Signs $1,952.08 DETECTOR Hawaii, Inc. 102 MECHANICAL SEALS TK Process Hawaii, LLC $67,736.23 103 MOTORS TK Process Hawaii, LLC $269,044.45 106 LEAK NOISE DATA LOGGERS Wong's Equipment & $53,501.92 Service, LLC Page 6 of 12 Water Board Agenda 5-24-16 j 107 LIGHT EMITTING DIODE TK Process Hawaii, LLC $7,647.30 Grace Pacific LLC LUMINARIES DISTRICT L• For the following Sections: 8 (High Density Polyethylene (HDPE) Pipe), 14 (Badger Recordall Series Meter Parts), 38 (Valve Box Debris Caps), 43 (High Performance Butterfly Pump Control Valves), 46 (Arc Flash PPE- Daily Wear), 50 (Electrical Safety Equipment), 52 (Duct Seal Compound), 53 (Liquidtight Flexible Non -Metallic Conduit & Fittings), 54 (Liquidtight Flexible Metallic Conduit & Fittings), 55 (Rigid PVC Conduit & Fittings), 56 (EMT Conduit & Fittings), 57 (Rigid Galvanized Steel Conduit & Fittings), 62 (Infrared Windows), 69 (Pad -Mounted Step- up Transformer), 71 (Surge Protection Devices), 72 (3 -Phase Monitor Relay), 73 (Power Monitoring Equipment), 74 (Industrial Electronic Components), 76 (Pre -Fabricated SCADA Solutions), 80 (Uninterruptible Power Supply (UPS)), 81 (Grounding Materials), 82 (Communications Hardware), 85A (Well Pressure Transducer), 89 (Flow Switch), 92 (Reagentless Chlorine Residual Analyzer), 95 (Multistage Booster Pumps), 99 (Chlorinator), 100 (Chlorine Gas Feeder), 101 (Tablet Chlorinator Parts), 104 (Submersible Motors — Refurbish / Rewind), and 105 (Submersible Pump Cable), no bids were received. For the Sections where no bids were received, staff shall obtain quotations in the best interests of the Department. D. MATERIAL BID NO. 2016-03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY: Bids were opened on May 12, 2016, at 2:00 p.m., and the following are the bid results. Page 7 of 12 Water Board Agenda 5-24-16 j Yamada & Sons, Inc. WHC LTD dba West Hawaii Concrete Grace Pacific LLC Jas. W. Glover, Ltd. DISTRICT L• A. 3/4 -Inch Base Course (Cost per ton) $20.35 No Bid No Bid $17.45 B. 1'/z -Inch Base Course (Cost per ton) $19.80 No Bid No Bid $16.67 C. No. 3F Rock (Cost per ton) $25.80 No Bid No Bid $32.29 D. 44 Sand (Cost per ton) $50.00 No Bid No Bid $40.62 E. Mortar Sand - ASTM C144 (Cost per ton) No Bid No Bid No Bid $64.58 F. Cold Mix- ASTM D4215-87 (Cost per ton) $153.10 No Bid No Bid $150.00 G Blended Material 60% 44 Sand and 40% No. 3F Rock (Cost per ton) $52.10 No Bid No Bid $50.00 H. Hot Mix — County Mix IV (Cost per ton) $144.35 No Bid No Bid $148.96 DISTRICT IL• Yamada& Sons, Inc. WHC LTD dba West Hawaii Concrete Grace Pacific LLC Jas. W. Glover, Ltd. A. 3/4 -Inch Base Course (Cost per ton) No Bid $14.27 No Bid No Bid B. 1'/z -Inch Base Course (Cost per ton) No Bid $12.93 No Bid No Bid C. No. 3F Rock (Cost per ton) No Bid $22.50 No Bid No Bid D. 44 Sand (Cost per ton) No Bid $25.42 No Bid No Bid E. Mortar Sand - ASTM C144 (Cost per ton) No Bid $43.42 No Bid No Bid F. Cold Mix- ASTM D4215-87 (Cost per ton) No Bid No Bid No Bid No Bid Page 7 of 12 Water Board Agenda 5-24-16 j RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO. 2016-03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the amounts shown above, and that either the Chairperson or the Vice -Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. District I — Parts C and H to Yamada and Sons, Inc. Parts A, B, D, E, F and G to Jas W. Glover, Ltd. District II — Parts A, B, C, D and E to WHC LTD dba West Hawaii Concrete District III — Parts A, B, D, and E to WHC LTD dba West Hawaii Concrete Parts F and G to Grace Pacific LLC For the Parts where no bids were received, staff shall obtain quotations in the best interests of the Department. The contract period shall be from July 1, 2016, to June 30, 2017. E. GASOLINE BID NO. 2016-04, FURNISHING AND DELIVERING GASOLINE AND DIESEL TO THE DEPARTMENT OF WATER SUPPLY: Bids were opened on May 12, 2016, at 2:30 p.m., and the following are the bid results. DISTRICT III: Yamada & Sons, Inc. WHC LTD dba West Hawaii Concrete Grace Pacific LLC Jas. W. Glover, Ltd. A. 3/4 -Inch Base Course (Cost per ton) No Bid $19.49 No Bid No Bid B. 1'/z -Inch Base Course (Cost per ton) No Bid $17.96 No Bid No Bid C. No. 3F Rock (Cost per ton) No Bid No Bid No Bid No Bid D. 44 Sand (Cost per ton) No Bid $36.46 No Bid No Bid E. Mortar Sand - ASTM C144 (Cost per ton) No Bid $57.76 No Bid No Bid F. Cold Mix—ASTM D4215-87 (Cost per ton) No Bid No Bid $146.00 No Bid G. Hot Mix - County Mix IV (Cost per ton) No Bid No Bid $145.10 No Bid RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO. 2016-03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the amounts shown above, and that either the Chairperson or the Vice -Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. District I — Parts C and H to Yamada and Sons, Inc. Parts A, B, D, E, F and G to Jas W. Glover, Ltd. District II — Parts A, B, C, D and E to WHC LTD dba West Hawaii Concrete District III — Parts A, B, D, and E to WHC LTD dba West Hawaii Concrete Parts F and G to Grace Pacific LLC For the Parts where no bids were received, staff shall obtain quotations in the best interests of the Department. The contract period shall be from July 1, 2016, to June 30, 2017. E. GASOLINE BID NO. 2016-04, FURNISHING AND DELIVERING GASOLINE AND DIESEL TO THE DEPARTMENT OF WATER SUPPLY: Bids were opened on May 12, 2016, at 2:30 p.m., and the following are the bid results. Page 8 of 12 Water Board Agenda 5-24-16 j Hawaii Big Island Energy Petroleum, Co., LLC dba Akana Part GGA„ Hilo Baseyard Inc. Petroleum 1 Unleaded Gasoline (delivered gallon price) $2.1386/gal. $2.1382/gal. Estimated 55, 000 gallons/year x 2 years = $235,246.00 = $235,202.00 Part `B" Kona Baseyard 1 Unleaded Gasoline (delivered gallon price) $2.2155/gal. $2.2319/gal. Estimated 25, 000 gallons/year x 2 years = $110,775.00 = $111,595.00 2 Low -Sulfur Diesel (delivered gallon price) $2.3877/gal. $2.7276/gal. Estimated 3, 000 gallons/year x 2 years = $14,326.20. = $16,365.60 Part Waimea Baseyard 1 Unleaded Gasoline (delivered gallon price) $2.2155/gal. $2.2527/gal. Estimated 30, 000 gallons/year x 2 years = $132,930.00 = $135,162.00 Page 8 of 12 Water Board Agenda 5-24-16 j RECOMMENDATION: It is recommended that the Water Board award the contract for GASOLINE BID NO. 2016-04, FURNISHING AND DELIVERING GASOLINE AND DIESEL TO THE DEPARTMENT OF WATER SUPPLY, for Part A-1 to Big Island Energy Co., LLC dba Akana Petroleum, and Parts B-1, B-2, and C-1, to Hawaii Petroleum, Inc., at the bid prices listed above and that either the Chairperson or the Vice -Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. The contract period shall be from July 1, 2016 to June 30, 2018. F. WATER TREATMENT PROPOSAL NO. 2016-05, FURNISHING AND DELIVERING (ON AN AS -NEEDED BASIS) A—LIQUID CHLORINE TO VARIOUS LOCATIONS ON THE ISLAND OF HAWAII; B—LIQUID AMMONIA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA; C-50% LIQUID CAUSTIC SODA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA; D—C-9 POLYPHOSPHATE TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA: Bids were opened on May 12, 2016, at 3:00 p.m., and the following are the bid results. Page 9 of 12 Water Board Agenda 5-24-16 j Phoenix V Airgas LLC dba BEI USA LLC Hawaii PART A — FURNISH AND DELIVER LIQUID CHLORINE HILO DISTRICT I a. Pana'ewa Deep Well (130 cylinders per $364.16 No Bid Cost per 150-1b. cylinder KA`U DISTRICT II. a. Pahala Deep Well Chlorinator Building $452.07 No Bid (10 cylinders per year) Cost per 150-lb.cylinder KOHALA DISTRICT III. a. Waimea Water Treatment Plan $2,795.87 No Bid Cost per 1,200-1b. cylinder (20 cylinders per year) Cost per 150-1b cylinder (84 cylinders per year) $437.00 No Bid KONA DISTRICT IV a. DWS Kona Baseyard (230 cylinders per $437.00 No Bid Cost per 150-1b. cylinder PART B — FURNISH AND DELIVER LIQUID AMMONIA a. Waimea Water Treatment Plant (50 cylinders per year) No Bid $503.11 Cost per 100-1b cylinder PART C — FURNISH AND DELIVER 50% LIQUID CAUSTIC SODA a. Waimea Water Treatment Plant $1 915.03 No Bid Cost per dry ton PART D — FURNISH AND DELIVER C-9 POLYPHOSPHATE a. Waimea Water Treatment Plant $949.57 No Bid Cost per 30 -gallon drum Page 9 of 12 Water Board Agenda 5-24-16 j RECOMMENDATION: It is recommended that the Board award the contract for WATER TREATMENT PROPOSAL NO. 2016-05, FURNISHING AND DELIVERING A—LIQUID CHLORINE TO VARIOUS LOCATIONS IN THE ISLAND OF HAWAII (ON AN AS - NEEDED BASIS); B—LIQUID AMMONIA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS -NEEDED BASIS); C-50% LIQUID CAUSTIC SODA TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS -NEEDED BASIS); D—C-9 POLYPHOSPHATE TO WAIMEA WATER TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS -NEEDED BASIS), to Phoenix V LLC dba BEI Hawaii for Parts A, C and D, and to Airgas USA LLC for Part B, at the unit prices listed above, for the period from July 1, 2016, through June 30, 2018, and that either the Chairperson or the Vice -Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. G. WATER USE AND DEVELOPMENT PLAN UPDATE PHASE 1— FUKUNAGA & ASSOCIATES - CHANGE ORDER 1: The scope of work has been modified from the original agreement, as required by the Commission on Water Resource Management (CWRM), to address issues that impact the pending petition to designate the Keauhou Aquifer System as a Ground Water Management Area. Most of the additional scope involves CWRM's requirement to address Authorized Planned Use, a term that appears in the State Water Code under its section on criteria for designation. The original contract amount was $55,000.00. The amount of this change order is $25,500.00. RECOMMENDATION: It is recommended that the Water Board approve the $25,500.00 increase. It is further recommended that the Chairperson or Vice -Chairperson be authorized to execute the appropriate documents. H. SERVICE BID NO. 2016-07, PROVIDE HIGH-SPEED WIDE AREA NETWORK CONNECTIVITY BETWEEN FIVE OFFICE LOCATIONS, DEPARTMENT OF WATER SUPPLY, ISLAND WIDE: Bids were opened on May 19, 2016, at 2:00 p.m., and the results will be reported at the meeting. L RENEWAL OF CONTRACT FOR MAINTENANCE AGREEMENT — SOUTH KOHALA, HAMAKUA, AND LAUPAHOEHOE SITES (BRANTLEY CENTER, INC.): Brantley Center, Inc., currently has a Maintenance Agreement for site maintenance for the Department's South Kohala, Hdmdkua, and Laupdhoehoe tank and pump sites. They are requesting to renew the Agreement from July 1, 2016, to June 30, 2017. The rates would be as follows: South Kohala -- $4,392.35/month x 12 months = $52,708.20 Hdmdkua -- $2,944.16/month x 12 months = 35,329.92 Laupdhoehoe -- $738.48/month x 12 months = 8,861.76 Total: 96 899.88 The Department has the right to award the contract to Brantley Center, Inc., without advertising or calling for bids, according to Hawaii Revised Statutes Section 103D-1010. Brantley Center, Inc., has submitted the necessary documents to meet the requirements as a qualified rehabilitation facility. Page 10 of 12 Water Board Agenda 5-24-16 j There is no increase from their proposal for FY2015-2016. Brantley Center's performance has been satisfactory, and the costs are reasonable. A total of 41 sites are covered by this agreement. RECOMMENDATION: It is recommended that the Board award the contract for the RENEWAL OF CONTRACT FOR MAINTENANCE AGREEMENT — SOUTH KOHALA, HAMAKUA, AND LAUPAHOEHOE SITES (BRANTLEY CENTER, INC.) to Brantley Center, Inc., for a period from July 1, 2016, to June 30, 2017 at a total cost of $96,899.88, and that either the Chairperson or the Vice -Chairperson be authorized to sign the documents, subject to approval by Corporation Counsel. J. UPDATE RE: NATIONAL PARKS SERVICE'S PETITION TO DESIGNATE KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA: For discussion and possible action. K. EXECUTIVE SESSION RE: NATIONAL PARKS SERVICE'S PETITION TO DESIGNATE KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA: The Water Board anticipates convening an executive meeting, closed to the public, pursuant to Hawaii Revised Statutes, Sections 92-4, 92-5(a)(2), to discuss mediation as directed by the Commission on Water Resource Management regarding the National Park Service's petition to designate Keauhou Aquifer as a Ground Water Management Area, and for the purpose of consulting with the Water Board's attorney on questions and issues pertaining to the Water Board's powers, duties, privileges, immunities and liabilities. L. MONTHLY PROGRESS REPORT: Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. M. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. N. MANAGER -CHIEF ENGINEER'S REPORT: The Manager -Chief Engineer will provide an update on the following: 1) $20M Water Sustainability Study by UH-Manoa, in cooperation with DWS 2) Matters of interest to the Board O. CHAIRPERSON'S REPORT: Chairperson to report on matters of interest to the Board. Page 11 of 12 Water Board Agenda 5-24-16 j 10) ANNOUNCEMENTS: 1. Next Regular Meeting: The next meeting of the Water Board is scheduled for 10:00 a.m. on June 28, 2016, at the Department of Water Supply, Operations Center Conference Room, 889 Leilani Street, Hilo, HI. 2. Following Meeting: The following meeting of the Water Board will be held at 10:00 a.m. on July 26, 2016, at the Department of Water Supply, Operations Center Conference Room, 889 Leilani Street, Hilo, HI. 11) ADJOURNMENT Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this Water Board Meeting should contact Janet Snyder, Secretary, at 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, Hilo, Hawaii. Page 12 of 12 Water Board Agenda 5-24-16 j