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HomeMy WebLinkAboutFebruary 3, 2015 FINAL SC MinutesWilliam P. Kenoi Mayor County of Hawaii PLANNING DEPARTMENT Duane Kanuha Director Bobby Command Deputy Director HAMAKUA COMMUNITY DEVELOPMENT PLAN STEERING COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawaii 96720 Phone (808) 961-8288 • Fax (808) 961-8742 Tuesday, February 3, 2015 Meeting Minutes CALL TO ORDER Vice -Chairperson Farrah -Marie Gomes called the Hamakua Community Development Plan (HCDP) Steering Committee to order at 5:19 p.m. at the North Hawai'i Education & Research Center in Honoka`a. ROLL CALL: Brad Kurokawa, Farrah -Marie Gomes, Glenn Carvalho, Ku'ulei Badua and Lorraine Mendoza. Craig Neff arrived at 5:30p.m. Scott Enright, Ka'iulani Pahio and Jason Moniz were absent. Staff. LeAna Gloor — HCDP Planner and Keiko Mercado — HCDP Planning Assistant. Members of the public: 4 MEETING OVERVIEW: Ms. Gomes (Vice -Chair) provided an overview of the meeting, including an explanation of the purpose and scope of the CDP, the roles of the Steering Committee and the meeting agenda. The purpose and scope of the CDP is as follows: • Implement the broad goals within the General Plan on a regional basis [and] translate the broad General Plan statements to specific actions. • Serve as the forum for community input into... coordinating the delivery of government services to the community. • Direct land use, zoning, growth, development and design. • Plan for watersheds and other natural features. • Direct public improvements, including infrastructure, public facilities, transportation, drainage, and recreation. The roles and responsibility of the Steering Committee continue to be: • To help the County tailor the planning process to the unique characteristics of Hamakua and its stakeholders. • Promote the planning process within the community to maximize participation while maintaining an objective, approachable posture in the community. • Monitor the development of the CDP to ensure that the best interests of the Hamakua region as a whole are incorporated. Hawai `i County is an Equal Opportunity Provider and Employer INTRODUCTION OF NEW CDP TEAM ROLES: Ms. Gloor announced that with Mr. Kay moving over to the Planning Commission side of the Planning Department, she is now the Lead Planner for the Hamakua CDP and that Ms. Mercado has come on board as of January 2015 as the Community Planning Assistant (CPA). PUBLIC COMMENT ON AGENDA ITEMS: None APPROVAL OF MINUTES: Ms. Mendoza noted that the third paragraph should be changed to read "Mr. Kay clarified that the Plan does not move toward adoption until..." Mr. Kurokawa moved to accept the minutes as amended by Ms. Mendoza. Second by Ms. Mendoza. Motion passed with 5 votes aye and 0 votes nay. BUSINESS: CDP Update: Ms. Gloor provided an update on the status of the CDP project including: a. Timeline & Next Steps in the CDP Process b. Internal Review Process Ms. Gloor explained that the Draft CDP is currently going through an internal review where the draft is being revised based on comments received. This internal review is leading to a much stronger CDP draft. Both language and policy are being tightened up and the result will be well worth the time spent on it. Once the draft is complete, it will then be ready for review by the Steering Committee. There will be two phases to the review process. During Phase 1, the Steering Committee will review preliminary strategies, gain a complete understanding of the contents of the Draft CDP and identify key questions, concerns and informational needs. The Steering Committee will have an opportunity to suggest changes and provide comment on the Draft CDP. The desired outcome of Phase 1 is for the Steering Committee to affirm that the Draft CDP is ready for Community review. This phase will provide the Steering Committee with the tools and understanding they will need to move successfully through Phase 2. Phase 2 is the opportunity for the Community to review the Draft CDP. The draft CDP will be revised based on Community feedback and will then be recommended as the "preferred CDP". The Preferred CDP will then be reviewed by the Planning Commission and sent on to the County Council. 2. Discussion — Upcoming Steering Committee Review of the initial CDP Draft: Ms. Gloor explained several different ways the Steering Committee might be able to schedule time to review the draft CDP during phase 1. Ms. Gloor also gave a brief overview of what the workshops might be like. Discussion ensued and it was determined that the Steering Committee would prefer to meet for a few full days and half days as needed. Steering Committee members expressed their interest in starting these workshops in the morning rather than the afternoons. They agreed that it would be easier to absorb content that is presented fluidly and completely, rather than in several small chunks. Each Steering Committee member filled out a form providing dates that they already know they are unavailable. Based on the dates provided, several possible dates will be presented to Steering Committee members. PUBLIC COMMENT ON AGENDA ITEMS: None EVALUATION OF THE FEBRUARY 3, 2015 MEETING: Mr. Carvalho expressed his frustration of meetings starting late due to tardiness of Steering Committee members. He suggested changing the times of the meetings if members are unable to make the current meeting start time of 5:00 pm. Mr. Carvalho also believes that moving the meeting time a little later might allow for more members of the public to attend. Ms. Gomes suggested that on the next leadership conference call they could discuss strategies to try to rectify the issue and ensure meetings start in a timely matter. Ms. Mendoza expressed her appreciation of the way Ms. Gloor presented the timeline, and is glad to have a bigger picture of what is to come in the next few months. ADJOURNMENT: Ms. Mendoza moved to adjourn the meeting. Second by Mr. Kurokawa. Motion passed with S votes aye and 0 votes nay. The Vice Chair adjourned the meeting at 6:22 p.m.