HomeMy WebLinkAbout2016-06-28 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
MEETING DATE: June 28, 2016
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Operations Center, Conference Room, 889 Leilani
Street, Hilo, HI.
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES
• Minutes of May 24, 2016, Public Hearing on the Power Cost Charge
• Minutes of May 24, 2016, regular Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. JOB NO. 2015-1035, CONSTRUCTION OF THE SANTOS LANE AND NOHEA STREET
G.I. PIPELINE & SERVICE LATERAL REPLACEMENT:
This project generally consists of replacing the current 2 -inch Galvanized Iron (G.I.) pipeline to
6 -inch Ductile Iron Pipe, relocating existing service laterals, installation of fire hydrants, and
restoring existing asphalt pavement.
Bids for this project were opened on June 16, 2016, at 2:30 p.m., and the following are the bid
results:
Bidder
Bid Amount
Adjusted Bid Amount
(for purposes of bid
award)**
Loeffler Construction, Inc.
$648,555.00*
$636,415.00
Ludwig Construction, Inc.
$788,958.82
$749,510.88
Jas W. Glover, Ltd.
$911,100.00
$894,266.77
Nan, Inc.
$996,813.00
$935,868.35
Isemoto Contracting Co., Ltd.
$1,049,482.40
$976,305.08
Koga Engineering & Construction,
Inc.
$1,168,560.00
$1,107,265.00
*Bids were allowed to be corrected because of minor computation errors, in accordance with DWS
General Requirements and Covenants and Hawaii Administrative Rules.
**Bids were adjusted (for the purposes of award) to provide credits for use of Hawaii Products and participation in the
State Apprenticeship Program, in accordance with Hawaii Administrative Rules.
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Project Costs:
1) Low Bidder (Loeffler Construction, Inc.)
2) Construction Contingency (10%)
3) State Appropriation Funding
$ 648,555.00
$ 64,855.00
Total Cost: $ 713,410.00
S 550,000.00
Total Cost to DWS: J163,410.00
For this project, 8550,000.00 will be funded from the State Appropriation to the County. Funding
for the remaining balance, 8163,410.00, will be from CIP funds. The contractor will have 270
calendar days to complete this project. The Engineering estimate for this project was
8642,910.00.
RECOMMENDATION: It is recommended that the Board approve 8163,410.00 funding for the
contract, JOB NO. 2015-1035, SANTOS LANE & NOHEA STREET G.I. PIPELINE &
SERVICE LATERAL REPLACEMENT, for the lowest responsible bidder, Loeffler
Construction, Inc., for their bid amount of 8648,555.00, plus 864,855.00 for construction
contingency, for a total contract amount of $713,4 10.00, subject to review as to form and legality
of the contract by Corporation Counsel.
The Contract will be executed between the County and the lowest responsible bidder, and
administered by DWS.
B. RESOLUTION NO. 2016-03, APPROVING RECEIPT AND EXPENDITURE OF
MONIES FOR THE CONSTRUCTION OF PI`IHONUA-KUKUAU RESERVOIR AND
TRANSMISSSION IMPROVEMENTS (FUNDED BY THE DRINKING WATER STATE
REVOLVING FUND):
(Note: Resolution requires roll call vote)
DWS submitted a loan application to fund this project with the Drinking Water State Revolving
Fund (DWSRF). One of the prerequisites for the loan is a Resolution approved by the Water
Board. Bids were higher than the original loan amount indicated in Resolution 2016-02. Thus,
this Resolution No. 2016-03 seeks to supersede Resolution No. 2016-02. This Resolution is
specifically identified for the following project: JOB NO. 1994-590 PI`IHONUA-KUKUAU
RESERVOIR AND TRANSMISSION IMPROVEMENTS, and authorizes the Manager -Chief
Engineer or the Deputy to execute loans and/or grants with the State Department of Health for up
to 89,500,000.00.
RECOMMENDATION: It is recommended that the Water Board adopt DRINKING WATER
STATE REVOLVING FUND RESOLUTION NO. 2016-03, subject to the approval of
Corporation Counsel.
6) NORTH HILO:
A. JOB NO. 2016-1052. LAUPAHOEHOE DEEPWELL B REPAIR:
This project generally consists of the replacement of the existing deep well submersible pump and
motor, power cable, column pipe, column couplings and all appurtenant materials; chlorination of
well and pumping assembly; and completion of a pump efficiency test.
Bids for this project were opened on June 16, 2016, at 1:30 p.m., and the following are the bid
results:
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7)
Bidder
Bid Amount
Derrick's Well Drilling & Pump Services, LLC
$101,000.00
Beylik Drilling and Pump Service, Inc.
$133,060.00
Project Costs:
1) Low Bidder (Derrick's Well Drilling & Pump Services, LLC) $ 101,000.00
2) Construction Contingency (10%) $ 10,100.00
Total Cost: $ 111,100.00
Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement.
The contractor will have 210 calendar days to complete this project. The Engineering estimate
for this project was $128,000.00.
RECOMMENDATION: It is recommended that the Board award the contract for
JOB NO. 2016-1052, LAUPAHOEHOE DEEPWELL B REPAIR, to the lowest responsible
bidder, Derrick's Well Drilling & Pump Services, LLC, for their bid amount of $101,000.00, plus
$10,100.00 for construction contingency, for a total contract amount of $111,100.00. It is further
recommended that either the Chairperson or the Vice -Chairperson be authorized to sign the
contract, subject to review as to form and legality of the contract by Corporation Counsel.
NORTH KONA:
A. JOB NO. 2016-1047. KALOKO MAUKA #3 BOOSTERS A & B REPAIR:
This project generally consists of the replacement of the existing booster pumps, discharge heads,
motors, and all appurtenant materials, such as mechanical seal, pre -lube tubing, etc.; chlorination
and testing of the boosters and pumping assembly; and selective reconfiguration and replacement
of above ground discharge piping assembly; in accordance with the specifications.
Bids for this project were opened on June 16, 2016, at 2:00 p.m., and the following are the bid
results:
Bidder
Bid Amount
Derrick's Well Drilling and Pump Services, LLC
$203,000.00
Beylik Drilling and Pump Service, Inc.
$204,600.00
Performance Systems, Inc.
$346,000.00
Project Costs:
1) Low Bidder (Derrick's Well Drilling and Pump Services, LLC) $ 203,000.00
2) Contingencies (10.0%) $ 20,300.00
Total Cost: $ 223,300.00
Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement.
The contractor will have 210 calendar days to complete this project. The Engineering estimate
for this project was $145,000.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO.
2016-1047, KALOKO MAUKA 93 BOOSTERS A & B REPAIR, to the lowest responsible
bidder, Derrick's Well Drilling and Pump Services, LLC, for their bid amount of $203,000.00,
plus $20,300.00 for contingencies, for a total contract amount of $223,300.00. It is further
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recommended that either the Chairperson or the Vice -Chairperson be authorized to sign the
contract, subject to review as to form and legality by Corporation Counsel.
8) MISCELLANEOUS:
A. DEDICATIONS:
The Department has received the following documents for action by the Water Board. The water
systems have been constructed in accordance with the Department's standards, and are in
acceptable condition for dedication.
1. BILL OF SALE
Seller: One Puako Bay, LLC
Tax Map Keys: (3) 6-9-002: 001, 002, 030, 033, 034, 035 & 036
Facilities Charge: $71,500.00 Date Paid: 5/25/2016
Final Inspection Date: 4/01/2016
Water System Cost: $61,200.00
2. GRANT OF EASEMENT AND BILL OF SALE
Grantors: Innovations Public Charter School Foundation and Revocable Trust of
Stanley A. Gomes, Daniel B. Bolton, Malia L. Bolton, Daniel R. Bolton and
Kirstina L. Bolton
Tax Map Keys: (3) 7-5-010: 001, 7-5-017: 008 and 7-5-017: 045
Facilities Charge: $44,000.00 Date Paid: 6/20/2016
Final Inspection Date: 6/16/2016
Water System Cost: $144,000.00
3. BILL OF SALE
Seller: State of Hawaii, Department of Accounting and General Services
Tax Map Key: (3) 2-1-012: 009 and 078
Facilities Charge: Not applicable
Final Inspection Date: 12/05/2014
Water System Cost: $68,262.00
RECOMMENDATION: It is recommended that the Water Board accept these documents subject
to the approval of the Corporation Counsel, and that either the Chairperson or the Vice -
Chairperson be authorized to sign the documents.
B. AMENDED DEPARTMENT OF WATER SUPPLY RULES AND REGULATIONS:
The Water Board, at its March 22, 2016, meeting, approved proposed amendments to DWS Rules
and Regulations. In an effort to improve collection of balances owed the Department for water
service, as well as to clarify and standardize existing rules, changes to Sections 1-1, 3-1, 3-4, 3-8,
3-10, 3-11, 3-21, 3-22, 3-27 and 4-8 were proposed.
In order to accept public testimony on this change, a Public Hearing will have been held just prior
to this meeting.
RECOMMENDATION: It is recommended that the Water Board approve the proposed changes
to the Rules & Regulations of the Department of Water Supply, County of Hawaii.
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C. MATERIAL BID NO. 2016-01, FURNISHING AND DELIVERING PIPES, FITTINGS,
WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL
SUPPLIES, ELECTRICAL EQUIPMENT, WATER QUALITY EQUIPMENT,
CHLORINATORS, MOTORS, AND MISCELLANEOUS ITEMS FOR THE
DEPARTMENT OF WATER SUPPLY STOCK:
Part Number 58, Unistrut Channel and Hardware, was deferred at the last Water Board meeting
because the low bidder, Fastenal Company, was not compliant with the Hawaii Compliance
Express at that time. Since then, Fastenal Company has met all of the requirements to be
compliant.
RECOMMENDATION: It is recommended that the Board award the contract for Part 58,
Unistrut Channel and Hardware, for MATERIAL BID NO. 2016-01, FURNISHING AND
DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS,
VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, WATER QUALITY
EQUIPMENT, CHLORINATORS, MOTORS, AND MISCELLANEOUS ITEMS FOR THE
DEPARTMENT OF WATER SUPPLY STOCK to Fastenal Company, on an as -needed basis, at
a total price of $7,105.02, and that either the Chairperson or the Vice -Chairperson be authorized
to sign the contract, subject to review as to form and legality of the contract by Corporation
Counsel. The contract period shall be from July 1, 2016 to June 30, 2017.
D. MATERIAL BID NO. 2016-03, FURNISH BASE COURSE, SAND, COLD MIX, HOT
MIX AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
At the May 24, 2016, Water Board meeting, Parts A (3/4 inch base course at 514.27 per ton), B
(1.5 inch base course at $12.93 per ton), C (No. 3F rock at $22.50 per ton), D (94 sand at $25.42
per ton) and E (mortar sand at $43.42 per ton) for District II and Parts A (3/4 in base course at
519.49 per ton), B (1.5 inch base course at 517.96 per ton), D (94 sand at $36.46 per ton) and E
(mortar sand at $57.76 per ton) for District III were deferred because the low bidder, WHC LTD.
dba West Hawaii Concrete, was not compliant with the Hawaii Compliance Express at that
time.
Since then, the vendor has met all of the requirements to be compliant.
RECOMMENDATION: It is recommended that the Board award the contract for Parts A, B, C,
D and E for District II, and Parts A, B, D and E for District III for MATERIAL BID
NO. 2016-03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX AND NO. 3F ROCK
TO THE DEPARTMENT OF WATER SUPPLY, to WHC LTD. dba West Hawaii Concrete, on
an as -needed basis at the unit prices stated above, and that either the Chairperson or the
Vice -Chairperson be authorized to sign the contract, subject to review as to form and legality of
the contract by Corporation Counsel. The contract period shall be from July 1, 2016 to
June 30, 2017.
E. UPDATE RE: NATIONAL PARKS SERVICE'S PETITION TO DESIGNATE
KEAUHOU AOUIFER AS A GROUND WATER MANAGEMENT AREA:
For discussion and possible action.
F. EXECUTIVE SESSION RE: NATIONAL PARKS SERVICE'S PETITION TO
DESIGNATE KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
The Water Board anticipates convening an executive meeting, closed to the public, pursuant to
Hawaii Revised Statutes, Sections 92-4, 92-5(a)(2), to discuss mediation as directed by the
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Commission on Water Resource Management regarding the National Park Service's petition to
designate Keauhou Aquifer as a Ground Water Management Area, and for the purpose of
consulting with the Water Board's attorney on questions and issues pertaining to the Water
Board's powers, duties, privileges, immunities and liabilities.
G. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
H. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
I. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update on the following:
1) Matters of interest to the Board
J. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
9) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board is scheduled for 10:00 a.m. on July 26, 2016, at the
Department of Water Supply, Operations Center Conference Room, 889 Leilani Street, Hilo, HI.
2. Following Meeting:
The following meeting of the Water Board will be held at 10:00 a.m. on August 23, 2016, at the
West Hawaii Civic Center, Community Center, Bldg. G, 74-5044 Ane Keohokalole Hwy,
Kailua-Kona, HI.
10) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this
Water Board Meeting should contact Janet Snyder, Secretary, at 961-8050 as soon as possible, but no later than five days before the scheduled
meeting. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist.
{Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends
more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action
by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code}
Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, Hilo, Hawaii.
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