HomeMy WebLinkAbout2016-08-23 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: August 23, 2016
TIME: 10:00 a.m.
PLACE: West Hawaii Civic Center, Community Center, Building G
74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the July 26, 2016, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. JOB NO. 2014-1009, PANA`EWA WELL A REPAIR — TIME EXTENSION:
The contractor, Derrick's Well Drilling and Pump Services, LLC, is requesting a contract time
extension of 30 calendar days because the Department of Water Supply (Department) requested
that they suspend their work of repairing Pana`ewa Well A while the Department completed
repairs on the starting equipment that failed for Pana`ewa Well B. Staff has reviewed the
request and is recommending approval of 14 calendar days, because that was the time required
to repair the starting equipment for Pana`ewa Well B and was beyond the control of the
Contractor.
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
14 calendar days to Derrick's Well Drilling and Pump Services, LLC, for JOB NO. 2014-1009,
PANA`EWA WELL A REPAIR. If approved, the contract completion date will be revised
from August 31, 2016, to September 14, 2016.
6) NORTH KOHALA:
A. RESOLUTION NO. 2016-04 PROVIDING FOR THE ACQUISITION OF
PRIVATE PROPERTY AND AN EASEMENT SITUATE IN THE DISTRICT
OF NORTH KOHALA, TAX MAP KEY (3) 5-3-004:001 FOR A WELL SITE,
STORAGE AND TRANSMISSION WATERLINE IMPROVEMENTS:
Attached is Resolution No. 2016-04 for acquisition of private property and an easement that are
identified as a portion of Tax Map Key (3) 5-3-004:001 for the Halaula Well and 0.5 -MG
Reservoir project, which includes, but not limited to, outfitting an existing exploratory well to a
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production well, construction of a 0.5 -MG reservoir, and installation of a transmission
waterline.
RECOMMENDATION: It is recommended that the Water Board adopt Resolution
No. 2016-04, subject to the approval of Corporation Counsel.
7) SOUTH KOHALA:
A. JOB NO. 2015-1029, PARKER #2 DEEPWELL REPAIR — TIME EXTENSION:
The contractor, Derrick's Well Drilling and Pump Services, LLC, is requesting a contract time
extension of 30 calendar days. Staff has reviewed the request and is recommending approval of
30 calendar days as the contractor had all the materials required to complete the repair work by
the project completion deadline; however, due to a change in scope of work for Parker 91, the
Department had directed the contractor to use materials from Parker 92 to expedite the
completion of repairs at Parker 91. This action caused the contractor the need to reorder
materials for Parker 92 and was beyond the control of the contractor.
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
30 calendar days to Derrick's Well Drilling and Pump Services, LLC, for JOB NO. 2015-1029,
PARKER 92 DEEPWELL REPAIR. If approved, the contract completion date will be revised
from August 2, 2016, to September 1, 2016.
8) NORTH KONA:
A. JOB NO. 2016-1049, KAHALU`U BOOSTERS A, B & D REPAIR:
This project consists of replacing the existing booster pumps, discharge heads, motors, and
appurtenant materials; chlorination and testing of the booster pump assemblies; and
replacement of above -ground discharge piping assembly.
Bids for this project were opened on August 11, 2016, at 2:00 p.m., and the following are the
bid results:
Bidder
Bid Amount
Adjusted Bid Amount (for
purposes of bid award)*
Beylik Drilling and Pump
$250,150.00
$237,642.50
Service, Inc.
Derrick's Well Drilling &
$298,000.00
N/A
Pump Services, LLC
*Bids were adjusted (for the purpose of award) to provide credits for participation in the State
Apprenticeship Program, in accordance with Hawaii Administrative Rules.
Project Costs:
1) Low Bidder (Beylik Drilling and Pump Service, Inc.)
2) Construction Contingency (10%)
Total Cost:
$250,150.00
25,000.00
$275,150.00
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Funding for this project will be from DWS's CIP Budget under Pump Replacement. The
contractor will have 210 calendar days to complete this project. The Engineering estimate for
this project was $289,000.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB
NO. 2016-1049, KAHALU`U BOOSTERS A, B & D REPAIR, to the lowest responsible
bidder, Beylik Drilling and Pump Service, Inc., for their bid amount of $250,150.00, plus
$25,000.00 for construction contingency, for a total contract amount of $275,150.00. It is
further recommended that either the Chairperson or the Vice -Chairperson be authorized to sign
the contract, subject to review as to form and legality of the contract by Corporation Counsel.
9) MISCELLANEOUS:
A. POWER COST CHARGE:
Departmental power costs have declined as a result of a decline in Hawaii Electric Light
Company (HELCO) billings for electricity for the Department's wells and pumps. The
Department proposes reducing the Power Cost Charge from $1.70 to $1.61 per thousand
gallons to reflect this decline.
In order to accept public testimony on this change, a Public Hearing shall be scheduled before
the new Power Cost Charge is reduced.
RECOMMENDATION: It is recommended that the Board approve holding a Public Hearing
on September 27, 2016, at 9:45 a.m., to receive testimony on reducing the Power Cost Charge
from $1.70 to $1.61, effective October 1, 2016.
B. UPDATE RE: NATIONAL PARKS SERVICE'S PETITION TO DESIGNATE
KEAUHOU AOUIFER AS A GROUND WATER MANAGEMENT AREA:
For discussion and possible action.
C. EXECUTIVE SESSION RE: NATIONAL PARKS SERVICE'S PETITION TO
DESIGNATE KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT
AREA:
The Water Board anticipates convening an executive meeting, closed to the public, pursuant to
Hawaii Revised Statutes, Sections 92-4, 92-5(a)(2), to discuss mediation as directed by the
Commission on Water Resource Management regarding the National Park Service's petition to
designate Keauhou Aquifer as a Ground Water Management Area, and for the purpose of
consulting with the Water Board's attorney on questions and issues pertaining to the Water
Board's powers, duties, privileges, immunities and liabilities.
D. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
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E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
F. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update on the following:
1) Matters of interest to the Board
G. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
10) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board is scheduled for 10:00 a.m. on September 27, 2016, at the
Department of Water Supply, Operations Center Conference Room, 889 Leilani Street, Hilo, HI.
2. Following Meeting:
The following meeting of the Water Board will be held at 10:00 a.m. on October 25, 2016, at the
Department of Water Supply, Operations Center Conference Room, 889 Leilani Street, Hilo, HI.
11) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to
participate in this Water Board Meeting should contact Doreen Jollimore, Secretary, at 961-8050 as soon as possible, but
no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist, you must register with the
Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A
lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or
$275 in any six-month period for the purpose of attempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County
Code} Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, Hilo,
Hawai` i.
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