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HomeMy WebLinkAbout2016-05-25 KCDP Minutes Final May 25, 2016 KONACOMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE MINUTES Wednesday, May 25, 2016, at 2:00pm West Hawaii Civic Center, Planning Dept. Conference Room ATTENDANCE 1. Members Present: Hiram Rivera, Barbara DeFranco, Kari Kimura, Curtis Tyler, Douglas Payne, Charles Young, George “Keoki” Schattauer, and Shane Nelson. 2. Members Absent: Gregory Ogin. 3. Public Attendance: James McClean, Janice Palma Glennie, Jeff Zimpfer, Susan Wells Fischer, Riley Smith, and Kekaulike Tomich. 4. Planning Department Present: Rosalind Newlon and Bennett Mark. CALL TO ORDER: The meeting was called to order at 2:05 pm by Hiram Rivera. STATEMENTS FROM THE PUBLIC: Janice Palma Glennie read from her written comments on six items that are addressed on today’s agenda. Copies will be made available when received. ADMINISTRATIVE MATTERS: 1. Minutes of the Meeting of April 27, 2016, Barbara DeFranco made a motion to approve the minutes and Doug Payne seconded that motion. The motion was carried unanimously. 2. Approval of Addendum and/or supplemental Agenda, No supplemental agenda. 3. Communications sent: Draft Minutes from the April 27, 2016 Action Committee Meeting were sent to AC members and the Planning Director, Hiram’s letter was sent to the Director, and both Matsukawa’s letters were sent to the Director. Hiram Rivera said the communications were sent and to date, there have been no responses to Hiram’s letter. PRESENTATIONS TO ACTION COMMITTEE 1. April Surprenant, Planning Program Manager, Long-Range Planning Division, County of Hawaii Planning Department will discuss the progress of the General Plan Comprehensive Review via telephone conference call. Ms. Surprenant was called via telephone conference call to join in the meeting, and started her presentation. Ms. Surprenant said overall, the Planning Department has completed the initial phase of the comprehensive review of the General Plan update, and that they are following the schedule as outlined on the original public notice announcement of the General Plan Comprehensive Review, which can be found online at cohplanningdept.com/general plan and click on comprehensive update and see connect tab, then type in email address to get on list serve, and you can also get a copy of the announcement. April said there is also a resources tab for the information gathering that the Planning Department has completed to date, and this is where new information will be added, and this includes input from the public. Ms. Surprenant said that Phase II of the Comprehensive Review includes the recommended amendments, background research and scenario planning, and that this phase will be taking place from June 2015 through April 2017. She said that a summary with land use trends and forecasts will be available on the website soon, when the work is completed. She said Phase III will include the review of recommended amendments and that this is scheduled for the summer of 2017. A brief discussion on the different phases of the Comprehensive Review of the General Plan and overall interest was indicated by the AC following the presentation. The Chair, Hiram Rivera, thanked Ms. Surprenant for the presentation and said the AC was very excited by the program. 2. Alexandra Kelepolo: “Members and/or staff of the Public Access, Open Space & Natural Resources Preservation Commission will provide the AC with a brief presentation about the Commission and explain the process of how to submit for consideration by the Commission. Susan Fischer and Kekaulike Tomich from the Commission gave the presentation to the AC and said that both of them are volunteers that were nominated by the Mayor to this Commission. Ms. Fischer said that 2% of the property taxes go towards this program’s funds, and ¼ % goes toward maintenance funds. Ms. Fischer said that recommendations come from the public and that the Commission prioritizes projects into an annual report to the Mayor, then the Mayor receives the annual report and it goes to County Council and projects get selected for PONC funding. Ms. Fischer said there is island- wide representatives from each district on the Commission. A brief discussion of the PONC funding and maintenance program for projects/properties followed the presentation as the AC indicated their interest in the program. BUSINESS OF COMMITTEE: ITEMES FOR DISCUSSION AND ACTION 1. Discussion of Director’s letter dated May 9, 2016 to Hiram Rivera, Chairperson of the KCDP AC where the letter serves to “ rescind the subject title of the February 24, 2016 letter to be replaced by the subject heading “INTERPRETIVE DETERMINATION IN LIEU OF LEGAL OPINION”. Curtis Tyler made a motion to follow the direction of the Director to rescind th the title of the February 24, 2016 letter and to replace the subject heading with “Interpretive Determination in Lieu of Legal Opinion”. Curtis Tyler made a motion to approve the motion and Charles Young seconded that motion. The motion was carried unanimously. 2. Discussion on how the Action Committee (AC) is to move forward. The Chair, Hiram Rivera stated that there are the three items that the AC sent to the Director detailing how the AC should move forward as listed in lines 160-165 of the April 27, 2016 minutes. The three items include; 1) Providing guidance to the Department if there is a question with whether or not a proposed project, or specific component thereof, is consistent with the applicable section of the KCPD; 2) Providing guidance if there is a disagreement with respect to the applicability of the KCDP between the Department and a developer; and 3) Providing guidance with respect to interpretation of any applicable Goal, Objective and/or Policy. It was further proposed by Mr. Rivera that everything is still in place, the County Council reviews all of the specifics on the rezoning’s of projects and that the AC does not review the project, but that the AC can advise the Director on projects. The AC discussed the in general the general aspects of the KCDP that come up during the review of projects, area mitigation, size of the project, consistency with the KCDP of projects, and the ACs interest in reviewing certain projects. Mr. Rivera referred to the three items listed in lines 161-165 in the April 27, 2016 minutes again and said by following those guidelines from his letter to the Director it should make it easier for the AC to move forward. The discussion continued and members of the AC asked Planning Dept. staff on how projects were reviewed for consistency with the KCDP and it was explained that planning staff prepare a report to the Planning Commission on whether a project is consistent with the KCDP and provides a discussion to that extent, and if there is a question on whether the project is consistent, the Planning Department may take the proposed project to the AC for comments. The AC members also discussed their interest in participating the comprehensive review of the General Plan and indicated that there may be areas that the AC could provide input on. The discussion continued on how the AC can provide comments to the Planning Director on certain project, and they indicated interest in hearing a presentation on a QLT project that was recently on the agenda for the Land Use Commission. At this point the discussion was directed back to the agenda item which was how the AC is to move forward. It was explained that a requests could be made for future agenda items at the end of the meeting or at a later date. The discussion ended with a statement/question on how the AC could move forward with the Kona CDP and the General Plan Comprehensive Review Update and dovetail them together. SUBCOMMITTEE REPORTS: Action Committee will review the sub-committee reports, recommended motions and discussion items to place on the next agenda for action. 1. Report and discussion from the Open Space Ad-hoc Subcommittee. George “Keoki” Schattauer said that there was no report; and said they will have a report before the next KCDP meeting. Barbara DeFranco said there was supposed to be a sub-committee meeting to discuss the Alii Bypass and that she would like to request this item be placed on th the next KCDP agenda. She referenced Line 121 from the March 30 KCDP minutes for the discussion on this item for reference. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS None. ANNOUNCEMENTS) Next meeting Wednesday July 27, 2016, Kona Planning Department · conference Room, WHCC Adjournment George “Keoki” Schattauer made a motion to adjourn and Curtis Tyler seconded that motion. Motion was carried unanimously and the meeting was adjourned at 3:50 PM. Minutes submitted by Rosalind Newlon, Planning Department