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Home My WebLink AboutAC Minutes 12July2016 DRAFTWilliam P. Kenoi Mayor County of Hawaii PLANNING DEPARTMENT Duane Kanuha Director Joaquin Gamiao-Kunkel Deputy Director PUNA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawaii 96720 Phone (808) 961-8288 • Fax (808) 961-8742 Tuesday, July 12, 2016 DRAFT Meeting Minutes CALL TO ORDER Chairperson Larry Brown called the Puna Community Development Pla^(PCD Action Committee (AC) to order at 3:00 p.m. in the Pahoa Neighborhood Facility. The following persons were present: Action Committee: Elmer Solis, Frank Commendador, June Conant, Larry Brown, Leila Kealoha, Patti Pinto, and Susan Osborne. Farris Etterlee was absent. Staff. Hans Santiago — Puna CDP Project Manager and Keiko Mercado — Puna CDP Planning Assistant. Members of the public: 12 ADDITIONS TO THE AGENDA: NON ANNOUNCEMENTS: 1. 2. W Patti announced that there will be a CcTmmunity Emergency Response Team (CERT) basic training course on October 8, 15, 22, & 29 at the Kea`au Community Center from 8:30am — 4:30pm. This training will provide you with knowledge and skills to prepare for and properly respond to an emergency lmcting yourself, your family and/or your community. Classes are free. Larry announced that contralo his announcement at the previous AC meeting, he will be present for the September Action Committee meeting. PUBLIC TES ONY: One person signed up to testify and chose to testify at the time of the agenda item. APPROVAL OF MINUTES: Patti moved to approve the minutes of t ay 10, 2016 meeting as submitted. Second by Elmer. The motion to approve the minutes a subm tted passed with 5 votes aye, 0 votes nay, and I vote to abstain. NEW BUSINESS: 1. Update on the General Plan Comprehensive Review: April Surprenant and Ron Whitmore of the Planning Department shared a brief update on the General Plan Comprehensive Review process. There are five phases of the review process and currently we are about midway through phase two. Scenario Planning Workshops will take Hawai `i County is an Equal Opportunity Provider and Employer Page I place August 23 — 26 throughout Hawaii Island. There will be two identical Public Forum Workshops: • Tuesday, August 23, from 6-8:OOpm, County Council Chambers, Hilo • Thursday, August 25, from 6-8:O0pm, County Council Chambers, Kona You may also participate at our remote sites: Waimea Community center on August 23 & 25 Pahoa Neighborhood Facility on August 23 & 25 Nd'dlehu Community Center on August 23 & 25 Kona Council Chambers on August 23 Hilo Council Chambers on August 25 Technical Workshops are by invitation only and will take pace on ednesday, August 24 in Hilo and Friday, August 26 in Kona. Invitations for Action Committee members are forthcoming. All of the information relating to the General Plan Comprehensive Update is available on the Planning Department website http://www.cohplanningdei)t.com/aeneral-plan/. General Plan Comprehensive Review Update handout can be vieweddownloaded from ing website: htW://records.co.hawaii.hi.us/weblink/l/doc/81256/Vagl.aTx l.aTx 2. Reports from the Connectivity and Emergency Response Subcommittee (CERS): Communication No. 2016-16, 2016-18, 2016-18.1, and 2016-18.2: Marlene Hapai and Patti Pinto presented the Action Committee with the CERS Annual Report as well as supporting documents (Upper Puna Connectivity and the Ad Hoc report). Marlene and Patti both emphasized the remarkable collaborative effort that was put forth to create this report. Hopefully this process can serve as a model for other communities as they begin to work on their own co vity projects. IT JV Susie moved to accept the report of the CERS including communications 2016-16, 2016-18 and 2016-18.1. Second by Frank. iflotion passed with 6 votes aye and 0 votes nay. CERS meets at 2:OOpm on the fourth Tuesday of every m6mh at Kea`au Community Center. Communication No. 2016-16, 2016-18, 2016-18.1, and 2016-18.2 can be viewed and downloaded from the following website: htlp://records.co.hawaii.hi.us/weblink/1/doc/79961/Pa /Page l.aspx, http://records.co.hawaii.hi.us/weblink/l/doc/80110/Pa eg l.aspx, http://records.co.hawaii.W.us/weblink/1/doc/80111/Pa /Page l.aspx, http://records.co.hawaii.hi.us/weblink/l/doc/80113/Pa eg l.aspx 3. Report of the Pahoa Regional Town Center Plan Subcommittee (PRTCPS): Patti updated the AC on the recent activities of the PRTCPS including the Luquin's Parking lot, which is now in escro The subcommittee is encouraging Pahoa Main Street to organize community meetings order to gather feedback from Pahoa residents and other neighboring communities on w t they would like to see happen on this property. Nadia Malloe (Councilman P ka's Office), Ben Ishii (Dept. of Public Works) and Kurt Inaba (Dept. of Water Supply) were in attendance at the request of Councilman Paleka and offered insight on the options being explored and the potential complications. Mr. Ishii explained that DPW would need a solid plan, i.e. location of restrooms, prior to paving the lot. Nadia has done some research regarding the operation of farmers markets on County property and she believes that if Pahoa Main Street comes up with a well thought out plan answering all the questions that Parks & Recreation would have regarding use, management, maintenance, revenue, etc., that would be a starting point for conversation with P&R. Mr. Inaba confirmed that there is currently no water service to the property but that a meter could be installed on the road Page 2 fronting it. He encouraged whoever is detailing the layout of the property, i.e. the location of the bathrooms, be conscious of where and how far the water line would need to be. The PRTCPS also submitted an inquiry with the Catholic Church to see if they would be interested in donating a 14 acre piece of property. The church declined, but indicated they would be interested in selling it to HOPE Services. HOPE Services does not have the funds for this, so other options are being explored. The Design Review Committee has had their first meeting, they will do a test run on Gilbert Aguinaldo's medical facility plans to ensure the questionnaire etc.w rks. They are ready tc work. Susie moved to accept and file Communication No. 2016-14. Second by June. Motion passed with 7 votes aye and 0 votes nay. PRTCPS meets at 8:OOam on the first Monday of every month at Luquin's Restlakin Pahoa. Communication Nos. 2016-14 can be viewed and downloaded from the following w httr)://records.co.hawaii.hi.us/weblink/l/doc/80029/Paeel.asr)x *L 4. Update from the Volcano Long Range Plaommittee (VLRPS): Larry shared that the subcommittee has refineIth itquestionnaire, and will being Survey Monkey. The subcommittee hopes to initiate the survey soon. 5. Update from the Mass Transit Smmittee (MTS): No Report. Public Testimony: Tiffany Kai, Mass Transit Administrator, %share a they aNworng on the execution of a contract with the consultant for the Mass Transit Master Plan and they are anticipating an August 1, 2016 start date. Paratransit services began July 1st complementing the intra Hilo and intra Kona fixed routes. Applications are available online at http://www.heleonbus.oW,//. Ms. Kai intends to attend the September 13, 2016 ction Committee to provide another update relating to the Mass Transit Master Plan. 6. Update from the Budget Subcommittee: Susie informed the AC that their first sub mmittee meeting focused on reviewing the Puna related CIP items that were going to lapse. Additionally, the subcommittee cross referenced the 00 CIPS submitted by theC with CIPS submitted by other departments or Councilmembers. Action Committee mem rs were encouraged to submit any new CIP requests to the Budget Subcom ittee. 7. Communication No. 2016-15, Puna Regional Library Invitation: Frank invited Stacey Aldrich, State Librarian to attend an AC meeting to share information regarding the Puna Regional Library. He informed the AC that he has not yet heard back from the State Librariprt. June moved that Hans work with Larry and Frank to draft a formal invitation to the State Librarian, inviting her to the September 13th AC meeting. Second by Susie. Motion passed with 7 votes aye and 0 votes nay. Communication No. 2016-15 can be viewed and downloaded from the following website: htW://records.co.hawaii.hi.us/weblink/l/doc/80030/Pa eg l.aspx 8. Communication No. 2016-19: Page 3 9. Frank proposed that an amendment be made, expanding the current Mt. View Community Village Center Boundary to include all land area bordering both sides of S. Lauko Road up to Puhala Street. After much discussion on the proposed area, the needs and wants of the community, and the benefits and disadvantages for the community, the Action Committee decided to postpone requesting an amendment to the CDP and take these thoughts to the upcoming general plan workshops to explore the feasibility. Communication No. 2016-19 can be viewed and downloaded from the following website: htW://records.co.hawaii.hi.us/weblink/1/doc/80130/Pa eg Impx Operating Guidelines of the Puna Community Development PI #ction Committee: Larry touched on some of the PCDP operating guidelines, encouraged A members to familiarize themselves with the guidelines and reminded them how important it is for the Planning Department and the Action Committee to be on the same page. The Action Committee discussed several items in the guidelines, including the annual town meeting, broadening community awareness, and subcommittees. Itemg that need to be further discussed will be agendized on the September 13th agenda. Puna CDP AC Operating Guidelines can be viewed and downloaded from the following webs AW http://records.co.hawaii.hi.us/weblink/l/d, - - -- AGENDA FOR NEXT MEETING: (Sel 1. CERS Update 2. VLRPS Update 3. MTS Update 4. MVPS Update 5. PRTCPS Update 6. Budget Subcommittee 7. Tiffany Kai re: MTA Master Plan 1 8. Town Hall Meeting 9. State Librarian re: Puna Regional I 10. PMAR update ADJOURNMENT: The Chair, without of x:17 p.m. All Action Committee information can be viewed and downloaded from our website: http ://www. hawaiicountycdp.info/puna-cdp/implementation/p una-cdp-action-committee Page 4