HomeMy WebLinkAboutMarch 15, 2016 Final SC MinutesWilliam P. Kenoi
Mayor
County of Hawaii
PLANNING DEPARTMENT
Duane Kanuha
Director
Joaquin Galniao-Kunkle
Deputy Director
HAMAKUA COMMUNITY DEVELOPMENT PLAN STEERING COMMITTEE
Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawaii 96720
Phone (808) 961-8288 • Fax (808) 961-8742
Tuesday, March 15, M6
Meeting Minutes
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Chairperson Brad Kurokawa called the Hamakua Community Development Plan (HCDP) Steering
Committee to order at 5:07p.m. at the Laupahoehoe Library Humanities Room.
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Members Present: Brad Kurokawa, Glenn Carvalho, Lorraine Mendoza, Jason Moniz, Craig Neff, and
Ka'iulani Pahi'o.
Members Absent: Farrah -Marie Gomes and Scott Enright.
Staff: LeAna Gloor- Hamakua CDP Plan Manager, Planner, Keiko Mercado- Hamakua CDP Planning
Assistant, Bob Agres and Brent Kakesako - HACBED.
Members of the public: 2
ANNOUNCEMENTS:
Ms. Gloor announced that Ku'ulei has "retired" from the Steering Committee as she needs to spend
time resting and recuperating. While Ku'ulei will no longer be an active Steering Committee member,
she will always be a dedicated community member and will continue to support the work of the
Hamakua CDP. At this stage we will continue moving forward without selecting a new Steering
Committee member.
MEETING OVERVIEW:
Mr. Kurokawa (Chairperson) provided a brief overview of the meeting, a general review of the agenda
and public testimony protocols.
PUBLIC COMMENT ON AGENDA ITEMS:
There was no public comment at this time.
Hawai `i County is an Equal Opportunity Provider and Employer
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Ms. Mendoza moved to approve the September 26, 2015 draft minutes os submitted. Second by Mr.
Neff. Motion passed with 5 votes aye and 0 votes nay. (Ms. Pohi'o was not yet present).
Ms. Mendoza moved to approve the November 21, 2015 draft minutes os submitted. Second by Mr.
Neff.
Mr. Carvalho requested that the record reflect his disapproval of the testimonial procedure at the
September 26th meeting. Further discussion by the Steering Committee led to Mr. Carvalho's
recognition of the minutes as amended per the November 21s' meeting.
Motion passed with 6 votes aye and 0 votes nay.
BUSINESS:
1. Community Review of the Draft CDP:
Mr. Agres outlined the community review process to ensure all Steering Committee members
were prepared for the SpeakOuts and Focus Meetings. He covered the overall purpose of the
community review, desired outcomes, target audiences, and assumptions. He also covered the
different elements of the review, including: SpeakOuts, Focused Discussions, and CDP
Roadshows.
Mr. Carvalho expressed concern regarding the timeline of events and suggested the
Roadshows happen prior to the SpeakOuts. He also requested the Focused Discussions be held
from 6pm — 8pm. Ms. Gloor explained the importance of the open public SpeakOuts taking
place prior to the more "private/invitational" Roadshows. Discussion continued regarding
meeting times, topics, and different events. (See Item #2, page 3, for the vote taken relating to
Focused Discussion meeting times).
Steering Committee members were given a sample SpeakOut board and a related handout for
their review. Mr. Agres explained the framework of the SpeakOut and provided a general
overview of the process.
2. Steering Committee Roles During and After Community Review of the Draft CDP:
Mr. Agres explained that the Steering Committees role during Community Review would be to
explain, by being available to answer questions, orient people, connect them with planning
team members, and represent the CDP/SC at community meetings; and to listen, by being
accessible, organizing "small group" talk story meetings, and participating in SpeakOuts.
The Steering Committee was familiarized with the four levels of listening, pretend, selective,
attentive, and empathic listening. They were also presented with two different skits to
demonstrate appropriate and inappropriate responses to possibly controversial comments, and
were then given the chance to share their "elevator speech" with the committee. Mr. Agres
emphasized the importance of empathic listening in order to be able to accurately capture
public comments at the SpeakOuts. He also noted that every effort must be made to record all
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public comments on chart paper, or post -it notes, or comment forms. The raw data collected
will be instrumental in moving forward.
Ms. Gloor covered the outreach strategies for both the Planning Department and for the
Steering Committee. It was also noted that the Sunshine Law must be adhered to during this
process. Sign-up sheets for the SpeakOuts and Focused Meetings were sent around to the
Steering Committee. Bulletin board posters were distributed to the Steering Committee for
them to post throughout the planning area.
Mr. Carvalho moved to adjust the time of the focused meetings to be from 6pm-8pm. Second
by Mr. Moniz. Motion passed with 6 votes aye and 0 votes nay.
Ms. Gloor explained that once the community review process is complete, the raw data will be
sorted by topic and strategy and used to identify options for revisions that the Steering
Committee will deliberate on.
PUBLIC COMMENT ON AGENDA ITEMS:
There was no public comment at this time.
EVALUATION OF THE March 15, 2016 MEETING:
Steering Committee members identified the following positive aspects of the meeting:
• Good food from a local business
• Enjoyed the role playing
• Appreciate Mr. Agres and his facilitation skills
• Good preparation by the Planning Team
• Appreciation for the Steering Committees commitment and excitement about what will be
heard from the community
Steering Committee members also identified the following aspects of the meeting that weren't quite
as they expected:
• Too many mosquitos
FUTURE MEETINGS:
Meetings dates and times will be determined after the community review phase is complete.
ADJOURNMENT:
Ms. Pohi'o moved to adjourn the meeting. Second by Mr. Moniz. Motion passed with 6 votes aye and 0
votes nay. The meeting adjourned of 7:12pm.
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