HomeMy WebLinkAbout2016-10-25 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: October 25, 2016
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Hilo Operations Center Conference Room,
889 Leilani Street, Hilo, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the August 23, 2016, Public Hearing on Power Cost
Charge and Minutes of the August 23, 2016, regular Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) NORTH HILO:
A. JOB NO. 2015-1038, LAUPAHOEHOE DEEPWELL A REPAIR — TIME EXTENSION:
The contractor, Derrick's Well Drilling & Pump Services, LLC, is requesting a contract time
extension of 142 calendar days. Staff has reviewed the request and is recommending approval of
142 calendar days, as the Department gave notice to the contractor on June 13, 2016, to suspend
work to avoid logistical conflicts with another concurrent project as a matter of safety and to
avoid unnecessary delays caused by scheduling conflicts between the two projects. This delay
was beyond the control of the contractor. The Department will be issuing the contractor a notice
to resume work on November 1, 2016.
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
142 calendar days to Derrick's Well Drilling & Pump Services, LLC, for JOB NO, 2015-1038,
LAUPAHOEHOE DEEPWELL A REPAIR. If approved, the contract completion date will be
revised from September 2, 2016, to January 21, 2017.
6) PUNA:
A. JOB NO. 2016-1054, `OLA`A #6 DEEPWELL REPAIR:
This project consists of replacing the existing deep well submersible pump and motor, column
pipe, column couplings and all appurtenant materials; chlorination of well and pumping
assembly; and completion of a pump efficiency test.
Bids for this project were opened on October 13, 2016, at 2:00 p.m., and the following are the
bid results:
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Bidder Bid Amount
Derrick's Well Drilling & Pump Services, LLC $229,000.00
Be lik Drilling & Pump Service, Inc. $292,000.00
Project Costs:
1) Low Bidder (Derrick's Well Drilling & Pump Services, LLC) $ 229,000.00
2) Construction Contingency (10%) $ 22,900.00
Total Cost: S 251,900.00
Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement.
The contractor will have 270 calendar days to complete this project. The Engineering estimate
for this project was $168,000.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB
NO. 2016-1054, `OLA`A #6 DEEPWELL REPAIR, to the lowest responsible bidder, Derrick's
Well Drilling & Pump Services, LLC, for their bid amount of $229,000.00, plus $22,900.00 for
construction contingency, for a total contract amount of $251,900.00. It is further recommended
that either the Chairperson or the Vice -Chairperson be authorized to sign the contract, subject to
review as to form and legality of the contract by Corporation Counsel.
7) SOUTH KOHALA:
A. JOB NO. 2010-964, WAIMEA WATER TREATMENT PLANT COMPLIANCE
UPGRADES PHASE 2 — TIME EXTENSION:
The contractor, Bodell Construction Company, is requesting a contract time extension of 60
additional calendar days due to the following reasons.
DWS' direction to delay demolition of basins 43 & 94 = 36 days
Additional excavation due to existing soil conditions = 10 days
Additional work caused by heavy rains during Hurricane Madeline = 14 days
60 days
Staff has reviewed the request and is recommending approval of 60 calendar days, since these
delays were beyond the contractor's control and affected the project's critical path activities.
RECOMMENDATION: It is recommended that the Board approve a contract time extension of
60 calendar days to Bodell Construction Company, for JOB NO. 2010-964, WAIMEA WATER
TREATMENT PLANT COMPLIANCE UPGRADES PHASE 2. If approved, the contract
completion date will be revised from June 11, 2017, to August 10, 2017.
B. LALAMILO WINDFARM RENEWABLE ENERGY SERVICE AND POWER
PURCHASE AGREEMENT - PROPOSED SECOND AMENDMENT:
The contractor, Lalamilo Wind Company LLC (LWC), has completed the installation of the five
windmill towers and related improvements and is entering into the testing phase of the contract.
During this testing phase, the contractor is proposing to operate the windmills on its own
volition, during daylight hours, more specifically, from approximately one hour after sunrise
until approximately one hour prior to sunset. During the test period operation, LWC is
proposing to provide the power it is generating to the DWS pumps and that DWS would be able
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8)
to purchase the power at the rate established in Exhibit C of the First Amendment for the first
five-year term. This will not affect the actual term of the contract which will commence when
the test period operation is complete and the Habitat Conservation Plan and Incidental Take
Permit is complete. During this period, the energy commencement date as well as the energy
delivery requirement will not be applicable. Other than what is amended by this proposal, the
original Power Purchase Agreement and First Amendment would continue to remain in effect.
RECOMMENDATION: It is recommended that the Water Board approve the "Second
Amendment to Renewable Energy Service and Power Purchase Agreement" subject to the
approval of the Corporation Counsel and that either the Chairperson or the Vice -Chairperson be
authorized to sign the document.
MISCELLANEOUS:
A. UPDATE RE: NATIONAL PARKS SERVICE'S PETITION TO DESIGNATE
KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
For discussion and possible action.
B. EXECUTIVE SESSION RE: NATIONAL PARKS SERVICE'S PETITION TO
DESIGNATE KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
The Water Board anticipates convening an executive meeting, closed to the public, pursuant to
Hawaii Revised Statutes, Sections 92-4, 92-5(a)(2), to discuss mediation as directed by the
Commission on Water Resource Management regarding the National Park Service's petition to
designate Keauhou Aquifer as a Ground Water Management Area, and for the purpose of
consulting with the Water Board's attorney on questions and issues pertaining to the Water
Board's powers, duties, privileges, immunities and liabilities.
C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
D. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
E. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update on the following:
1) Matters of interest to the Board
2) Employee of the Quarter presentation — 3rd quarter 2016
F. EXECUTIVE SESSION:
The Board anticipates convening an executive meeting to consider the evaluation and
compensation of the Manager -Chief Engineer, as authorized by Hawaii Revised Statutes (HRS),
Sections 92-4, and 92-5(a)(2), 92-5(a)(4) and Hawaii County Charter Section 13-20(b), where
consideration of matters affecting privacy will be involved, and for the purpose of consulting
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with the Water Board's attorney on questions and issues pertaining to the Water Board's powers,
duties, privileges, immunities, and liabilities. A two-thirds vote, pursuant to HRS Section 92-4,
is necessary to hold an executive meeting.
G. MANAGER -CHIEF ENGINEER'S EVALUATION FOR CALENDAR YEAR 2016:
Discussion/Action on Manager -Chief Engineer's evaluation and compensation.
H. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
9) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board is scheduled for 10:00 a.m. on November 22, 2016, at the
West Hawaii Civic Center, Community Center (Building G), 74-5044 Ane Keohokalole
Highway, Kailua-Kona, HI.
2. Followine Meeting:
The following meeting of the Water Board will be held at 10:00 a.m. on December 20, 2016, at
the Department of Water, Hilo Operations Center, 889 Leilani Street, Hilo, HI.
10) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or
procedures to participate in this Water Board Meeting should contact Doreen Jollimore, Secretary, at 961-8050
as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobb: If you are a
lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15,
Section 2-91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other
consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of
attempting to influence legislative or administrative action by communicating or urging others to communicate
with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms and
expenditure report documents are available at the Office of the County Clerk -Council, Hilo, Hawaii.
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