HomeMy WebLinkAbout2016-11-22 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: November 22, 2016
TIME: 10:00 a.m.
PLACE: West Hawaii Civic Center, Community Center, Building G
74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the October 25, 2016, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) NORTH KOHALA:
A. RESOLUTION NO. 2016-05, PROVIDING FOR THE ACQUISITION OF PRIVATE
PROPERTY AND AN EASEMENT SITUATED IN MAKAPALA, THE DISTRICT OF
NORTH KOHALA, TMK (3) 5-2-005:023, FOR WELL SITE IMPROVEMENTS:
Resolution 2016-05 provides for the acquisition of 1,050 sq. ft. of private property and a 600
square foot easement, identified as a portion of Tax Map Key (3) 5-2-005:023. DWS plans
water system improvements on the said property including, but not limited to, the development,
operation and maintenance of an existing undeveloped well which will serve as a backup source
to the existing Makapala Production Well.
DWS paid to construct the undeveloped well with the cooperation of the U.S. Geological
Survey (USGS) and a previous landowner during the late 1980's. The well site and easement
were recently appraised for a combined value of $875.00 as of March 8, 2016.
RECOMMENDATION: It is recommended that the Water Board adopt Resolution No. 2016-
05, subject to the approval of Corporation Counsel.
B. RIGHT OF ENTRY FOR THE HALA`ULA WELL AND TANK SITE IN THE
DISTRICT OF NORTH KOHALA, TMK (3) 5-3-004:001:
The Department of Water Supply is working to acquire a portion of TMK (3) 5-3-004:001 for a
well and tank site. In order to begin the design work prior to completion of the acquisition,
DWS intends to execute a Right of Entry Agreement with the land owner.
RECOMMENDATION: It is recommended that the Water Board approve the subject Right of
Entry Agreement for the Hala`ula Well and Tank Site in the District of North Kohala, TMK (3)
5-3-004:001, subject to review and approval of Corporation Counsel, and that the Manager -
Chief Engineer or the Deputy be authorized to sign the documents.
Page 1 of 5 Water Board Agenda 11-22-16 js
6) NORTH KONA:
A. JOB NO. 2016-1056, WAVAHA DEEPWELL REPAIR:
This project consists of paying for all labor, materials, tools and equipment necessary for the
replacement of the existing deep well submersible pump and motor, power cable, column pipe,
column couplings and all appurtenant materials, such as cable guards, strapping, etc;
chlorination and testing of the well and pumping assembly; in accordance with the
specifications.
Bids for this project were opened on November 10, 2016, at 1:30 p.m., and the following are
the bid results:
Bidder
Bid Amount
Adjusted Bid Amount
(for purposes of bid
award)*
Beylik Drilling & Pump Service, Inc.
$786,165.00
$746,856.75
Derrick's Well Drilling and Pump Services, LLC
$650,000.00
N/A
Water Resources International, Inc.
Non -Responsive
N/A
*Bids were adjusted (for the purpose of award) to provide credits for participation in the State
Apprenticeship Program, in accordance with Hawaii Administrative Rules.
Project Costs.
1) Low Bidder (Derrick's Well Drilling and Pump Services, LLC.) $ 650,000.00
2) Contingencies (10.0%) 65,000.00
Total Cost: $ 715,000.00
Funding for this project will be from DWS's CIP Budget under Deepwell Pump Replacement.
The contractor will have 210 calendar days to complete this project. The Engineering estimate
for this project was $605,000.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO.
2016-1056, WAI'AHA DEEPWELL REPAIR, to the lowest responsible bidder, Derrick's Well
Drilling and Pump Services, LLC., for their bid amount of $650,000.00, plus $65,000.00 for
contingencies, for a total contract amount of $715,000.00. It is further recommended that either
the Chairperson or the Vice -Chairperson be authorized to sign the contract, subject to review as
to form and legality by Corporation Counsel.
B. JOB NO. 2013-989. KAHALU`U SHAFT INCLINED LIFT REPLACEMENT:
This project consists of the removal and replacement an existing inclined lift system and control
with a new traction drive inclined lift system and wireless control, and all related materials,
equipments, and accessories to be removed and installed for the new system as indicated on the
project plan and specifications.
Bids for this project were opened on November 10, 2016, at 2:00 p.m., and the following are
the bid results:
Bidder Bid Amount
Jas. W. Glover, Ltd. $2,438,000.00
The Engineering estimate for this project was $900,000.00.
Page 2 of 5 Water Board Agenda 11-22-16 js
RECOMMENDATION: It is recommended that the Board not award the bid for JOB NO.
2013-989, KAHALUU SHAFT INCLINED LIFT REPLACEMENT, due to the high cost of the
bid. Staff will re-evaluate the scope of work and will procure the necessary services according
to procurement rules.
7) MISCELLANEOUS:
A. DEDICATIONS:
The Department has received the following documents for action by the Water Board. The
water systems have been constructed in accordance with the Department's standards, and are in
acceptable condition for dedication.
1. GRANT OF EASEMENT
(For Water Meter Purposes)
Grantor: The Residences of Laulea Limited Partnership
Tax Map Key: (3) 6-8-022: 024
2. GRANT OF EASEMENT AND BILL OF SALE
Subdivision No.2014-001324
Zoning: RS -10
No. of Lots: 21
Grantor/Seller: RJL, LLC
Tax Map Key: (3) 2-7-040: 009 portion
Facilities Charge: $111,190.00 Date Paid: 6/23/2016
Final Inspection Date: 6/18/2016
Water System Cost: $111,197.00
3. GRANT OF EASEMENT AND BILL OF SALE
Subdivision No.: SUB -07-000637
Zoning: A -5a
No. of Lots: 22
Grantor/Seller: Ki'ilae Farms Owners Association, Inc.
Tax Map Key: (3) 8-5-007: 040 and 041 (Road Lots 73 and 74)
Facilities Charge: $132,000.00 (for 24 services) Date Paid: 6/28/2007
Final Inspection Date: 8/16/2016
Water System Cost: $235,410.00
RECOMMENDATION: It is recommended that the Water Board accept these documents
subject to the approval of the Corporation Counsel, and that either the Chairperson the Vice -
Chairperson be authorized to sign the documents.
B. EXECUTIVE SESSION: CLAIM AGAINST THE COUNTY OF HAWAII,
DEPARTMENT OF WATER SUPPLY/Ikeda, Aaron & Carol, Claim No. 16-0040:
Deputy Corporation Counsel, Amy Self, is requesting an attorney-client confidential discussion
to consult with the Water Board regarding a settlement offer for a claim filed on May 18, 2016,
due to a water leak.
The Water Board anticipates convening an executive meeting regarding the above matter,
pursuant to Hawai'i Revised Statutes ("HRS"), Section 92-5(a)(4), for the purpose of consulting
with its attorney on questions and issues pertaining to the Water Board's powers, duties,
Page 3 of 5 Water Board Agenda 11-22-16 js
8)
privileges, immunities, and liabilities. A 2/3 vote pursuant to HRS, Section 92-4, is necessary
to hold an executive meeting.
C. UPDATE RE: NATIONAL PARKS SERVICE'S PETITION TO DESIGNATE
KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
For discussion and possible action.
D. EXECUTIVE SESSION RE: NATIONAL PARKS SERVICE'S PETITION TO
DESIGNATE KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
The Water Board anticipates convening an executive meeting, closed to the public, pursuant to
Hawaii Revised Statutes, Sections 92-4, 92-5(a)(2), to discuss mediation as directed by the
Commission on Water Resource Management regarding the National Park Service's petition to
designate Keauhou Aquifer as a Ground Water Management Area, and for the purpose of
consulting with the Water Board's attorney on questions and issues pertaining to the Water
Board's powers, duties, privileges, immunities and liabilities.
E. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
F. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
G. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update on the following:
1) Matters of interest to the Board: Conferences
2) DWS Energy Report
3) Recognition of Service Retirement
H. MANAGER -CHIEF ENGINEER'S EVALUATION FOR CALENDAR YEAR 2016:
Discussion/Action on Manager -Chief Engineer's evaluation and compensation.
L EXECUTIVE SESSION: MANAGER -CHIEF ENGINEER'S EVALUATION FOR
CALENDAR YEAR 2016:
Discussion/Action on Manager -Chief Engineer's evaluation and compensation.
J. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board is scheduled for December 20, 2016, 10:00 a.m., at the
Department of Water Supply, Hilo Operations Center Conference Room, 889 Leilani Street,
Hilo, Hawaii
Page 4 of 5 Water Board Agenda 11-22-16 js
2. Schedule for 2017:
Draft Schedule of Water Board Meetings for 2017 for approval.
9) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in
this Water Board Meeting should contact Doreen Jollimore, Secretary, at 961-8050 as soon as possible, but no later than five days before
the scheduled meeting. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of
becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other
consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence
legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15,
Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the
County Clerk -Council, Hilo, Hawaii.
Page 5 of 5 Water Board Agenda 11-22-16 js