HomeMy WebLinkAbout2015-11-18 KCDP Minutes Final1
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Kona Community Development Plan Action Committee
County of Hawai'i
DRAFT Minutes
Meeting Date: November 18th, 2015
Call to Order: 2:00 pm
Place: Mayor's Office Conference Room. Bldg. C., 2nd Floor
West Hawai'i Civic Center
74-5044 Ane Keohokalole Highway
Kailua-Kona, Hawai'i 96740
Roll Call:
1. Members Present: Greg Ogin, Curtis Tyler, Hiram Rivera, Douglas Payne,
Barbara DeFranco, Kari Kimura, Keoki Schattauer, Shane Nelson and
Charles Young.
2. Planning Department: Bobby Command, April Suprenant, William
Bilhante, Terry Dunlap, and Ali Catalano
3. Council Members Present: Karen Eoff
4. Public in attendance: Jeff Zimpfer, Janice Palma-Glennie, Jim McClean.
Greg Ogin called the meeting to order and introductions of AC members followed.
STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON AGENDA
Janice Palma-Glennie read aloud from a distributed written testimony in regards to
the definition of Open Space Network.
ADMINISTRATIVE MATTERS
1. Minutes from the Meeting on September 30th, 2015.
Doug Payne brought up the difficulty in finding the meeting minutes and
agendas online. and that there is not enough transparency for the public.
Terry Dunlap agreed to look into that and have the website updated.
Curtis Tyler made a motion to approve the minutes. Shane Nelson seconded
the motion, and the motion was carried unanimously.
2. Approval of Addendum and/or Supplemental Agenda (requires six (6) votes,
and must comply with HRS § 92-7)
PRESENTATIONS TO ACTION COMMITTEE:
1. Presentation from William Bilhante, Assistant Corporation Counsel, to clarify
the rules and regulations of subcommittees.
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Curtis Tyler asked the procedure for performing a subcommittee or an adhoc
or standing subcommittee. How is notice given, who can participate, how is
decision making handled for that committee, etc.?
William Bilhante went into detail about the Sunshine Law, and various types
of communication allowed between members. He clarified that generally,
subcommittees are limited to members of the Action Committee, no public.
He also stressed the necessity of properly agendizing reports from
subcommittees and specific topics in order for members of the public to
know what is going to be discussed at upcoming meetings.
April Suprenant added that all subcommittees are investigative, and that
there are not different levels. All subcommittees are treated the same way.
Other members (such as members of the public) can be present and asked
questions. Subcommittees need to have a start and end under the Sunshine
Law.
The Action Committee members then went on to explain how they have
various areas of interest, and asked how they can create subcommittees for
those areas of interest.
April Suprenant clarified that such subcommittees could be annual.
Discussion and clarifications continued between the Action Committee.
There was a request to have item numbers two and three under
Presentations to the Action Committee reversed. All agreed to this
adjustment on the agenda.
2. Report and discussion from the Adhoc Subcommittee that was formed at the
August meeting to review, consider, and recommend next steps on
Implementing the Kona Community Development Plan (previously listed as
Item #3 on Agenda).
Bobby Command read a short policy statement explaining that the
recommendations that the Action Committee have made over the last two
years have been passed on to the director, who has in turn passed those to
the Long Range Division, which is currently in the midst of a three-year
review of the General Plan. This review takes priority.
He went on to explain that if the Action Committee feels that the schedule of
in depth review of the CDP in 2017 is satisfactory, they may make that
recommendation. If they feel differently, then they should make that
recommendation.
Discussion continued in regard to all the previous recommendations that the
91 Action Committee has made.
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93 Greg Ogin went over his distributed report on the implementation of the
94 Kona Community Development Plan. It was requested that this item be
95 included on the upcoming agenda for action.
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97 Curtis Tyler made a motion that the Action Committee requests a written,
98 legal opinion from the deputy corporation counsel assigned to us regarding
99 the status of any code changes in the Kona CDP as to their legal status in
100 relationship to the existing code and the severability clause and in
101 relationship to the county charter pertaining to each bill shall have no more
102 than one purpose. We would like to have this as soon as possible in writing.
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104 Doug Payne seconded that motion. All in favor, and the motion was carried
105 unanimously.
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107 3. Report and discussion from the Open Space Subcommittee (previously listed
108 as Item #2 on Agenda).
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110 Keoki Schattauer went over his distributed report.
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112 April Suprenant responded to their request for GIS layers, and explained that
113 they would have to look at the workload to produce the maps they are
114 requesting, but there are people available that can do it. She suggested that
115 Terry Dunlap follow up with Gilbert in her office to figure out what layers
116 they have available.
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118 BUSINESS OF COMMITTEE: ITEMS FOR DISCUSSION AND ACTION
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120 1. Reassign Action Committee members to subcommittees.
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122 It was decided that this item be added to the agenda for the January meeting.
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124 Terry Dunlap requested that the members of the Action Committee consider
125 what they would like to serve on.
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127 Greg Ogin brought up that the CDP already has categories listed. He also
128 brought up how to get the meetings put in the paper to inform the public.
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130 Bobby Command explained that the Action Committee needs to approach
131 them and ask that they cover the meetings.
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133 2. Review and discussion of Action Taken for motions in 2014 and 2015.
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135 Documents were distributed to the Action Committee members. This was
136 asked to be added to the agenda for January after the Action Committee has
137 time to review the documents.
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139 SUBCOMMITTEE REPORTS
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141 No reports.
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143 STATEMENTS FROM THE PUBLIC
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145 None.
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147 ANNOUNCEMENTS
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149 The following items were brought up for the agenda next time:
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151 • The issue of the website and that we review that it's current, that all minutes
152 are up to date, and all minutes include attachments.
153 • A discussion on the agenda related to how it does not follow Robert's Rules.
154 Get it straightened out.
155 • Update and discuss and ask for an update on the 11/13/08 purpose
156 document, which is incomplete or erroneous.
157 • Election of officers.
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159 Next meeting Wednesday, January 27th, 2016, Kona Planning Department
160 Conference Room.
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162 The meeting was adjourned at 4:26 PM.
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164 Minutes submitted by Ali Catalano, Community Planning Assistant.