HomeMy WebLinkAbout2017-01-24 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: January 24, 2017
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Operations Center Conference Room,
889 Leilani Street, Hilo, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the December 22, 2016, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. JOB NO. 2011-977, CONSTRUCTION OF THE PAUKA`A WATERLINE RELOCATION:
This project generally consists of replacing the existing 3 -inch Cast Iron (C.I.) pipeline with
6 -inch Ductile Iron Pipe, relocating existing service laterals, and restoring existing asphalt
pavement.
Bids for this project were opened on January 12, 2017, at 2:00 p.m., and the following are the
bid results:
Bidder
Bid Amount
Adjusted Bid Amount
(for purposes of bid
award)**
Koga Engineering & Construction, Inc.
$318,350.00*
$298,732.50
Isemoto Contracting Co., Ltd.
$505,320.30
$480,054.29
Jas W. Glover, Ltd.
$653,500.00
$653,500.00
*Bids were allowed to be corrected because of minor computation errors, in accordance with DWS
General Requirements and Covenants and Hawai`i Administrative Rules.
**Bids were adjusted (for the purposes of award) to provide credits for use of Hawai` i Products and participation in the
State Apprenticeship Program, in accordance with Hawai`i Administrative Rules.
Project Costs:
1) Low Bidder (Koga Engineering & Construction Inc.)
2) Construction Contingency (10%)
$ 318,350.00
$ 31,835.00
Total Cost: $ 350,185.00
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Funding for this project will be from the Departments C.I.P. budget. The contractor will have
270 calendar days from the date of Notice to Proceed to complete the project. The engineering
estimate for this project was $265,000.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB NO.
2011-977, CONSTRUCTION OF THE PAUKA`A WATERLINE RELOCATION, to the
lowest responsible bidder, Koga Engineering & Construction, Inc., for their bid amount of
$318,350.00, plus $31,835.00 for construction contingency, for a total contract amount of
$350,185.00, subject to the review as to form and legality of the contract by Corporation
Counsel.
6) NORTH HILO:
A. JOB NO. 2015-1038, LAUPAHOEHOE DEEPWELL A REPAIR — TIME EXTENSION:
The contractor, Derrick's Well Drilling and Pump Services, LLC, is requesting a contract time
extension of fifteen (15) calendar days. Staff has reviewed the request and is recommending
approval of 11 calendar days, as the Department suspended work from December 22, 2016, to
January 5, 2017, or eight (8) working days to conduct investigation of the condition of the well
casing.
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of eleven (11) calendar days to Derrick's Well Drilling and Pump Services, LLC, for
JOB NO. 2015-1038, LAUPAHOEHOE DEEPWELL A REPAIR. If approved, the contract
completion date will be revised from January 21, 2017, to February 1, 2017.
B. JOB NO. 2005-870, LAUPAHOEHOE (MANOWAI`OPAE) 0.5 MG RESERVOIR:
The contractor, Yamada Paint Contracting, Inc., dba GW Construction, is requesting a contract
time extension of twenty-two (22) working days (34 calendar days). This is the fourth time
extension request for this project.
Ext.
#
From (Date)
To (Date)
Days
(Calendar)
Reason
1
10/18/2015
01/08/2016
82
Inclement and unworkable weather
conditions (16 working days) and
design changes realigning new access
easement (additional 60 calendar
days)
2
01/08/2016
02/04/2016
23
Inclement and unworkable weather
conditions (6 working days) and our
request to stop work to address a safety
concern (additional 17 calendar days)
3
02/04/2016
02/10/2016
6
Inclement and unworkable weather
conditions (4 working days)
4
02/10/2016
03/14/2016
34
Inclement and unworkable weather
conditions (7 working days) and
change order work (15 working days)
Total Days (including this request)
144
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The contractor's time extension request of 22 working days (34 calendar days) is due to agreed
upon rain -out days and actual timeframe to complete additional work that was requested by the
Department.
RECOMMENDATION: It is recommended that the Board grant this contract time extension of
twenty-two (22) working days (34 calendar days) to Yamada Paint Contracting, Inc., dba
GW Construction, for JOB NO. 2005-870, LAUPAHOEHOE (MANOWAI`OPAE)
0.5 MG Reservoir. If approved, the contract completion date will be extended from
February 10, 2016, to March 14, 2016.
7) NORTH KONA:
A. JOB NO. 2015-1042, KALOKO MAUKA #1 STATION BOOSTERS B & D REPAIR —
REQUEST FOR ADDITIONAL FUNDS & TIME EXTENSION:
The contractor, Derrick's Well Drilling and Pump Services, LLC, is requesting a contract
change order for the Kaloko Mauka #1 Station Boosters B & D Repair. The contract change
order is to cover costs associated with the change in the scope of work associated with
replacement of the discharge head for Booster D. It was discovered upon installation work that
the existing discharge head had a misaligned pump adapter flange preventing the proper
coupling between the existing discharge head and the new pump. The additional fees are as
follows:
Original Contract Amount:
Original Contingency amount:
1st Additional Contingency request:
2nd Additional Contingency request:
Total Contract Amount
$ 80,000.00
8,000.00
10,055.00
19,398.20
$117,453.20
The contractor is also requesting a contract time extension of eighty-nine (89) calendar days.
Staff has reviewed the request and is recommending approval of eighty-nine (89) calendar days,
based on the fact that this additional work exceeds the scope of the original contract and was
beyond the control of the contractor.
1st time extension — ninety (90) calendar days
2nd time extension — eighty-nine (89) calendar days
RECOMMENDATION: It is recommended that the Board approve an increase in contingency
of $19,398.20 for a total contract amount of $117,453.20 and a contract time extension of
eighty-nine (89) calendar days to Derrick's Well Drilling and Pump Services, LLC, for
JOB NO. 2015-1042, KALOKO MAUKA #1 STATION BOOSTERS B & D REPAIR. If
approved, the contract completion date will be revised from December 28, 2016, to March 27,
2017.
B. JOB NO. 2015-1040, KAHALU`U A DEEPWELL REPAIR — REQUEST FOR
ADDITIONAL FUNDS:
The contractor, Derrick's Well Drilling and Pump Services, LLC, is requesting a contract
change order for the Kahalu`u A Deepwell Repair. The contract change order is to cover costs
associated with the change in the scope of work associated with refurbishing and reinstallation
of the old vertical hollow shaft motor. The reinstallation of the old motor is being pursued due
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to noise complaints received in regards to the new motor installed as part of the repair project.
The additional fees are as follows:
Original Contract Amount:
Original Contingency amount:
1st Additional Contingency request:
2nd Additional Contingency request:
Total Contract Amount
$248,901.23
24,798.77
23,782.00
8,163.23
$280,846.46
RECOMMENDATION: It is recommended that the Board approve an increase in contingency
of $8,163.23 for a total contract amount of $280,846.46 to Derrick's Well Drilling and Pump
Services, LLC, for JOB NO. 2015-1040, KAHALU`U A DEEPWELL REPAIR.
8) MISCELLANEOUS:
A. We received the following document for action by the Water Board. The water system has
been constructed in accordance with the Department's standards and is in acceptable condition
for dedication.
1. LICENSE EASEMENT NO. 814
Village 4 Subdivision, Phase I Akau, Villages of La`i`opua
Licensor: State of Hawaii Department of Hawaiian Home Lands
Tax Map Key: (3) 7-4-021:010 & 012 (por.)
Facilities Charge: $260,865.00 Date Paid: 10/20/2016
Final Inspection Date: 10/31/2016
Water System Cost: $488,315.00
Capital Assessment Fee: $25,500.00
RECOMMENDATION: It is recommended that the Water Board accept this document subject
to the approval of the Corporation Counsel and that either the Chairman or the Vice -Chairman
be authorized to sign the document.
B. GENERAL REQUIREMENTS AND COVENANTS, SECTION 8.8 (C) UNFORESEEN
DELAYS:
For discussion purposes.
C. UPDATE RE: NATIONAL PARKS SERVICE'S PETITION TO DESIGNATE
KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
For discussion and possible action.
D. EXECUTIVE SESSION RE: NATIONAL PARKS SERVICE'S PETITION TO
DESIGNATE KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
The Water Board anticipates convening an executive meeting, closed to the public, pursuant to
Hawaii Revised Statutes, Sections 92-4, 92-5(a)(2) for the purpose of consulting with the
Water Board's attorney on questions and issues pertaining to the Water Board's powers, duties,
privileges, immunities and liabilities.
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E. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
F. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
G. POWER COST CHARGE:
The Department proposes increasing the Power Cost Charge from $1.61 to $1.69 per
thousand gallons, to reflect an increase in power costs for the Department's wells and
pumps. A Public Hearing will have been held prior to this Board meeting to accept public
testimony on this change.
RECOMMENDATION: It is recommended that the Board approve the increase of the Power
Cost Charge from $1.61 to $1.69, effective February 1, 2017.
H. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update on the following:
1) Matters of interest to the Board
I. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
9) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board is scheduled for February 28, 2017, at the West Hawaii
Civic Center, Community Center (Building G); 74-5044 Ane Keohokalole Highway,
Kailua-Kona, Hawai`i
2. Following Meeting:
The following meeting of the Water Board is scheduled for March 28, 2017, at the Department
of Water Supply, Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
10) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies
or procedures to participate in this Water Board Meeting should contact Doreen Jollimore, Secretary, at
961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to
Lobbyists: If you are a lobbyist, you must register with the Hawai`i County Clerk within five days of
becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawai`i County Code} A lobbyist means "any
individual engaged for pay or other consideration who spends more than five hours in any month or $275
in any six-month period for the purpose of attempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6),
Hawai`i County Code} Registration forms and expenditure report documents are available at the Office
of the County Clerk -Council, Hilo, Hawai`i.
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