HomeMy WebLinkAbout2017-02-28 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: February 28, 2017
TIME: 10:00 a.m.
PLACE: West Hawaii Civic Center, Community Center (Building G);
74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the January 24, 2017, Public Hearing on the Power Cost
Adjustment, and the January 24, 2017, regular Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) PRESENTATION OF AUDITED FINANCIAL STATEMENTS — JUNE 30, 2016
Copies of the Department's Audited Financial Statements for the fiscal year ended June 30, 2016,
have been distributed to Board Members. Representatives of N&K CPAs, Inc., the Department's
independent auditors, will be here to answer any questions the Board may have regarding the
report.
6) HAMAKUA:
A. JOB NO. 2011-971, KAPULENA WELL DEVELOPMENT PHASE 2 AND
SUPPORTING FACILITIES:
The contractor, Jas. W. Glover, Ltd. is requesting a contract time extension of 123 calendar
days. This is the first time extension request for this project.
Ext.
#
From (Date)
To (Date)
Days
(Calendar)
Reason
Inclement and unworkable weather
conditions (5 working days) and
1
02/19/2017
06/22/2017
123
excess delays obtaining the Building
Department permit (additional 116
calendar days)
Total Days (including
this request)
123
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The contractor's time extension request of five (5) working days is in concurrence with the
Department's tally of reported agreed upon rain -outs. The 116 additional calendar days is
requested due to excess delays in obtaining the building permit (158 calendar days in total).
RECOMMENDATION: It is recommended that the Board grant this contract time extension of
123 calendar days to Jas. W. Glover, Ltd., for JOB NO. 2011-971, Kapulena Well
Development Phase 2 and Supporting Facilities. If approved, the contract completion date will
be extended from February 19, 2017, to June 22, 2017.
7) MISCELLANEOUS:
A. DEDICATIONS:
We received the following document for action by the Water Board. The water system has
been constructed in accordance with the Department's standards and is in acceptable condition
for dedication.
1. GRANT OF EASEMENT AND BILL OF SALE
Alii Beach Estate III — SMA 314 (CPR)
Grantors: Capuzzu, Woodland, Lundrigan Survivor Trust, Suppes 2010 Trust, et al.
Tax Map Key: (3) 7-6-017:006
Facilities Charge: $16,500.00 Date Paid: 12/01/2015
Final Inspection Date: 9/11/2014
Water System Cost: $22,300.00
Capital Assessment Fee: $1,500.00
RECOMMENDATION: It is recommended that the Water Board accept this document subject
to the approval of the Corporation Counsel and that either the Chairman or the Vice -Chairman
be authorized to sign the document.
B. EQUIPMENT BID NO. 2017-06, FURNISHING AND DELIVERING EQUIPMENT -
PORTABLE MESSAGE SIGNS TO THE DEPARTMENT OF WATER SUPPLY:
Bids were received on February 27, 2017. Report to be made at meeting.
C. UPDATE RE: NATIONAL PARKS SERVICE'S PETITION TO DESIGNATE
KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
For discussion and possible action.
D. EXECUTIVE SESSION RE: NATIONAL PARKS SERVICE'S PETITION TO
DESIGNATE KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:
The Water Board anticipates convening an executive meeting, closed to the public, pursuant to
Hawaii Revised Statutes, Sections 92-4, 92-5(a)(2) for the purpose of consulting with the
Water Board's attorney on questions and issues pertaining to the Water Board's powers, duties,
privileges, immunities and liabilities.
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E. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
F. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
G. DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND 5 -YEAR
CAPITAL IMPROVEMENT PROJECTS (C.I.P.) BUDGETS FOR FISCAL YEAR 2018:
The Department's Fiscal Year 2018 Operating Budget, totaling $54,178,000.00 and 5 -Year
C.I.P. Budget for Fiscal Year 2018-2022, totaling $72,200,000.00, have been distributed for the
Board's review.
RECOMMENDATION: It is recommended that the Board approve a public hearing to be held
on Tuesday, March 28, 2017, at 9:45 a.m., prior to the Water Board's regular meeting, to accept
public testimony regarding the Department's Fiscal Year 2018 Operating and C.I.P. Budgets.
H. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update on the following:
1) Matters of interest to the Board
I. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
8) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board is scheduled for March 28, 2017, at the Department of
Water Supply, Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
2. Following Meeting:
The following meeting of the Water Board is scheduled for April 25, 2017, at the Department of
Water Supply, Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
9) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies
or procedures to participate in this Water Board Meeting should contact Doreen Jollimore, Secretary, at
961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to
Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of
becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any
individual engaged for pay or other consideration who spends more than five hours in any month or $275
in any six-month period for the purpose of attempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6),
Hawaii County Codek Registration forms and expenditure report documents are available at the Office
of the County Clerk -Council, Hilo, Hawaii.
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