HomeMy WebLinkAbout2017-05-23 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: May 23, 2017
TIME: 10:00 a.m.
PLACE: West Hawaii Civic Center, Community Center (Building G);
74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the April 25, 2017, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) HAMAKUA:
A. JOB NO. 2011-971, KAPULENA WELL DEVELOPMENT PHASE 2 AND
SUPPORTING FACILITIES:
The contractor, Jas. W. Glover, Ltd., is requesting a contract time extension of 11 calendar
days. This is the second time extension request for this project.
Ext.
Days
4
From (Date)
To (Date)
(Calendar)
Reason
Inclement and unworkable weather
conditions (5 working days) and
1
02/19/2017
06/22/2017
123
excess delays obtaining the building
department permit (additional 116
calendar days)
Inclement and unworkable weather
2
06/22/2017
07/03/2017
11
conditions (1 working day) and
change order work (6 working days).
Total Days (including
this request)
1 134
The contractor's time extension request of 1 working days is in concurrence with the
Department's tally of reported agreed upon rain -outs. The 6 additional working days are
requested due to change order work.
RECOMMENDATION: It is recommended that the Water Board grant this contract time
extension of 11 calendar days to Jas. W. Glover, Ltd., for JOB NO. 2011-971, Kapulena Well
Development Phase 2 and Supporting Facilities. If approved, the contract completion date will
be extended from June 22, 2017, to July 3, 2017.
Page 1 of 10 May 23, 2017, Water Board Agenda.docx
6) SOUTH KOHALA:
A. JOB NO. 2017-1065, WAIMEA DEEPWELL REPAIR:
Bids will be opened on May 22, 2017, at 1:30 p.m. A report and recommendation will be
provided at the meeting.
7) NORTH KONA:
8)
A. JOB NO. 2017-1062. KALAOA #1 DEEPWELL REPAIR:
Bids will be opened on May 18, 2017, at 2:00 p.m. A report and recommendation will be
provided at the meeting.
MISCELLANEOUS:
A. MATERIAL BID NO. 2017-01, FURNISHING AND DELIVERING PIPES, FITTINGS,
WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL
SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT,
CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE
DEPARTMENT OF WATER SUPPLY STOCK:
Bids were opened on May 9, 2017, and following are the bid results:
The contract period for all Parts is one year, from July 1, 2017, to June 30, 2018. All Parts are
established price agreements for materials on an "As -Needed Basis."
RECOMMENDATION: It is recommended that the Board award the contract to the following
bidders for MATERIAL BID NO. 2017-01, FURNISHING AND DELIVERING PIPES,
FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES,
ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY
EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE
DEPARTMENT OF WATER SUPPLY STOCK, on an as -needed basis, as listed below, and
that either the Chairperson of the Vice -Chairperson be authorized to sign the contract(s),
subject to review as to form and legality of the contract(s) by Corporation Counsel. The
contract period shall be from July 1, 2017, to June 30, 2018.
PART
NO.
DESCRIPTION
BIDDER
AMOUNT
1
DUCTILE IRON PIPE, PUSH -ON TYPE
Ferguson Enterprises, Inc.
$45,152.00
JOINT
2
DUCTILE IRON FITTINGS
Ferguson Enterprises, Inc.
$30,770.00
3
DUCTILE IRON SOLID BODY SLEEVES
Ferguson Enterprises, Inc.
$44,500.60
4
FLANGE GASKETS
Ferguson Enterprises, Inc.
$6,229.10
Sid Tool Company, Inc. dba
5
NUTS, BOLTS, AND THREADED RODS
MSC Industrial Supply Co.
$40,366.92
and Class C Solutions Group
6
COPPER TUBING
Ferguson Enterprises, Inc.
$76,535.00
7
GALVANIZED PIPES T&C (THREADED
Ferguson Enterprises, Inc.
$10,901.75
& COUPLED)
Page 2 of 10 May 23, 2017, Water Board Agenda.docx
PART
NO.
DESCRIPTION
BIDDER
AMOUNT
9
METER BOXES
Ferguson Enterprises, Inc.
$48,850.00
10
METER COVERS
A.P. Water Supply, Inc., dba
$3350.00
HIW Hawaii,
11
AUTOMATIC METER READING UNIT
Ferguson Enterprises, Inc.
$51,500.00
12
5/8" WATER METERS
Ferguson Enterprises, Inc.
$86,400.00
13
NEPTUNE T-10 SERIES METER PARTS
Ferguson Enterprises, Inc.
$667.05
BADGER RECORDALL SERIES METER
Badger Meter, Inc. dba
14
PARTS
National Meter &
$4,264.60
Automation
Badger Meter, Inc. dba
15
1"- 2" WATER METERS
National Meter &
$22,010.75
Automation
16
COMPOUND WATER METERS
Ferguson Enterprises, Inc.
$11,500.00
17
TURBINE METERS AND STRAINERS
Ferguson Enterprises, Inc.
$24,981.79
18
DETECTOR CHECK METERS
Ferguson Enterprises, Inc.
$6,500.00
19
FIRE SERVICE METERS
Ferguson Enterprises, Inc.
$38,500.00
20
FIRE HYDRANTS
Ferguson Enterprises, Inc.
$104,000.00
21
MUELLER FIRE HYDRANT PARTS
A.P. Water Supply, Inc., dba
$5006.50
HIW Hawaii,
22
MUELLER FIRE HYDRANT
A.P. Water Supply, Inc., dba
$4884.25
EXTENSION KITS
HIW Hawaii,
23
AMERICAN DARLING FIRE HYDRANT
Ferguson Enterprises, Inc.
$8,319.00
PARTS
24
AMERICAN DARLING FIRE HYDRANT
Ferguson Enterprises, Inc.
$43,660.20
EXTENSION KIT
25
BALL METER VALVES
Ferguson Enterprises, Inc.
$53,000.00
26
BALL VALVE, PACK JOINT X METER
Ferguson Enterprises, Inc.
$34,560.00
COUPLING / FIP
27
COMPRESSION JOINT COUPLING
Ferguson Enterprises, Inc.
$5,172.00
28
METER FLANGE COUPLING
Ferguson Enterprises, Inc.
$3,690.00
29
PACK JOINT COUPLING
Ferguson Enterprises, Inc.
$37,821.40
30
CORPORATION AND CURB STOPS —
Ferguson Enterprises, Inc.
$72,210.00
BALL TYPE
31
PRESSURE REGULATORS
Ferguson Enterprises, Inc.
$1,169.56
32
HOSE BIBBS
W. W. Grainger, Inc.
$2,132.00
33
INVERTED MARKING PAINT
Safety Systems & Signs
$8332.00
Hawaii, Inc.
'
34
AIR RELIEF VALVES
Ferguson Enterprises, Inc.
$11,600.00
35
SLOW CLOSING AIR/VACUUM
Ferguson Enterprises, Inc.
$178,621.05
VALVES
36
SILENT CHECK VALVES
Ferguson Enterprises, Inc.
$80,458.22
37
DUCKBILL CHECK VALVES
Ferguson Enterprises, Inc.
$109,598.25
38
VALVE BOX DEBRIS CAP
Ferguson Enterprises, Inc.
$17,000.00
39
GATE VALVES — 3" AND LARGER,
Ferguson Enterprises, Inc.
$35,977.21
125# CLASS
40
GATE VALVES — 3" AND LARGER,
Ferguson Enterprises, Inc.
$59,958.23
250# CLASS
Page 3 of 10 May 23, 2017, Water Board Agenda.docx
PART
NO.
DESCRIPTION
BIDDER
AMOUNT
41
BUTTERFLY VALVES
Ferguson Enterprises, Inc.
$10,134.00
42
AUTOMATIC CONTROL VALVES
Ferguson Enterprises, Inc.
$2,050,296.73
44
RESERVOIR LEVEL INDICATOR
TK Process Hawaii, LLC
$5,328.40
50
ELECTRICAL SAFETY EQUIPMENT
W.W. Grainger, Inc.
$2,155.21
51
ELECTRICAL TAPE
OneSource Distributors, LLC
$341.86
52
DUCT SEAL COMPOUND
OneSource Distributors, LLC
$127.80
53
LIQUIDTIGHT FLEXIBLE NON-
OneSource Distributors, LLC
$569.07
METALLIC CONDUIT & FITTINGS
54
LIQUIDTIGHT FLEXIBLE METALLIC
OneSource Distributors, LLC
$4,155.00
CONDUIT & FITTINGS
55
RIGID PVC CONDUIT & FITTINGS
OneSource Distributors, LLC
$3,284.10
56
EMT CONDUIT & FITTINGS
OneSource Distributors, LLC
$9,226.89
57
RIGID GALVANIZED STEEL CONDUIT
Wesco Distribution, Inc.
$4,312.35
& FITTINGS
58
UNISTRUT CHANNEL AND
OneSource Distributors, LLC
$9,829.50
HARDWARE
60
INDUSTRIAL MOTOR LEAD CABLE
TK Process Hawaii, LLC
$135,757.91
Sid Tool Company, Inc. dba
61
INDUSTRIAL CONTROL WIRING
MSC Industrial Supply Co.
$3,573.00
and Class C Solutions Group
63
JUNCTION BOXES & ENCLOSURES
TK Process Hawaii, LLC
$47,499.93
64
HEAVY-DUTY SAFETY SWITCH
Wesco Distribution, Inc.
$47,825.21
65
SOLID STATE REDUCED VOLTAGE
TK Process Hawaii, LLC
$120,965.68
SOFTSTARTER
66
MEDIUM -VOLTAGE REDUCED
TK Process Hawaii, LLC
$64,637.28
VOLTAGE SOFT STARTER
67
VARIABLE FREQUENCY DRIVES
TK Process Hawaii, LLC
$2,282,230.49
68
POWER QUALITY EQUIPMENT
TK Process Hawaii, LLC
$395,530.00
69
PAD -MOUNTED STEP-UP
Wesco Distribution, Inc.
$398,144.31
TRANSFORMER
70
MOLDED CASE CIRCUIT BREAKERS
TK Process Hawaii, LLC
$62,603.00
75
RETROFIT RTU PANEL
TK Process Hawaii, LLC
$16,200.00
76
PRE -FABRICATED SCADA
Control Systems West, Inc.
$1,980,123.11
SOLUTIONS
77
AUTOMATION AND CONTROL
Control Systems West, Inc.
$20,642.46
COMPONENTS
78
AUTOMATION SOFTWARE
Control Systems West, Inc.
$329,853.62
79
PROGRAMMING SERVICES
TK Process Hawaii, LLC
$1,500.00
85
PRESSURE TRANSMITTER
TK Process Hawaii, LLC
$2,231.14
89
WATER QUALITY EQUIPMENT
Ferguson Enterprises, Inc.
$20,752.18
90
REAGENTS AND STANDARDS
Ferguson Enterprises, Inc.
$2,431.30
91
MULTISTAGE BOOSTER PUMPS
Engineered Systems, Inc.
$325,194.68
92
CHEMICAL FEEDER PUMP
OneSource Distributors, LLC
$7,170.00
Page 4 of 10 May 23, 2017, water Board Agenda.docx
PART
DESCRIPTION
BIDDER
AMOUNT
NO.
94
STAND-ALONE CHLORINE GAS
Safety Systems & Signs
$2839.23
DETECTOR
Hawaii, Inc.
'
96
CHLORINE GAS FEEDER
OneSource Distributors, LLC
$17,146.95
98
MECHANICAL SEALS
Engineered Systems, Inc.
$92,842.94
102A
LEAK NOISE DATA LOGGERS
Ferguson Enterprises, Inc.
$94,662.45
103
LIGHT EMITTING DIODE
TK Process Hawaii, LLC
$6,352.20
LUMINARIES
For the following Sections: Section 8 — High Density Polyethylene (HDPE) Pipe; Section 43 —
High Performance Butterfly Pump Control Valves; Section 45 — Hatch Frames and Covers;
Section 46 — Arc Flash PPE — Daily Wear; Section 47 — Arc Flash PPE — Supplemental;
Section 48 — Electrical Gloves & Testing; Section 49 — Digital Multimeter & Testing; Section
59 — Electrical Connectors & Terminations; Section 62 — Infrared Windows; Section 7 1 A —
Surge Protection Devices; Section 72 — 3 -Phase Monitor Relay; Section 73 — Power Monitoring
Equipment; Section 74 — Industrial Electronic Components; Section 80- Uninterruptible Power
Supply (UPS); Section 81 — Communication Hardware; Section 82 — Radio Equipment; Section
83 — Well Pressure Transducer; Section 84 — Pressure Transducer — Reservoir Level; Section 86
— Flow Switch; Section 87A — Zero -Clearance Electromagnetic Flow Meters; Section 88 —
Reagentless Chlorine Residual Analyzer; Section 93 — Digital Chlorine Cylinder Scale; Section
95 — Chlorinator; Section 97 — Tablet Chlorinator & Parts; Section 99 — Motors; Section 100 —
Submersible Motors — Refurbish / Rewind; Section 101 — Submersible Pump Cable, no bids
were received.
For the Sections where no bids were received, staff shall obtain quotations in the best interests
of the Department.
B. WATER HAULING BID NO. 2017-04, PRICE AGREEMENT TO PROVIDE WATER
HAULING SERVICES TO VARIOUS LOCATIONS ISLAND -WIDE (ON AN
AS -NEEDED BASIS) FOR THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 10, 2017, at 1:30 p.m., and following are the bid results:
1. Carnor Sumida dba ACR Water Hauling
4,000-, and 5,000 -gallon water trucks (price for all districts):
Regular Hours $103.28/hr.
Overtime Hours $117.48/hr.
2. Kea`au Service Station, Inc.
4,250 --gallon water truck (price for all districts):
Regular Hours $142.00/hr.
Overtime Hours $192.00/hr.
5,000 -gallon water truck (price for all districts):
Regular Hours $152.00/hr.
Overtime Hours $202.00/hr.
Page 5 of 10 May 23, 2017, Water Board Agenda.docx
6,000 -gallon water truck (price for all districts):
Regular Hours $165.00/hr.
Overtime Hours $215.00/hr.
RECOMMENDATION: It is recommended that the Board approve the price agreement for
WATER HAULING BID NO. 2017-04, PRICE AGREEMENT TO PROVIDE WATER
HAULING SERVICES TO VARIOUS LOCATIONS ISLAND -WIDE (ON AN AS -NEEDED
BASIS) FOR THE DEPARTMENT OF WATER SUPPLY at the prices listed above, and that
either the Chairperson or the Vice -Chairperson be authorized to sign the contract(s), subject to
review as to form and legality of the contract(s) by Corporation Counsel. The price agreement
shall be from July 1, 2017, to June 30, 2019.
C. MATERIAL BID NO. 2017-02, FURNISH BASE COURSE, SAND, COLD MIX, HOT
MIX. AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 10, 2017, at 2:00 p.m., and following are the bid results:
Page 6 of 10 May 23, 2017, Water Board Agenda.docx
WHC
Edwin
Jas. W.
Yamada
LTD dba
Grace
Deluz
Glover,
& Sons,
West
Pacific
Trucking
Ltd.
Inc.
Hawaii
LLC
& Gravel,
Concrete
LLC
DISTRICT I:
IA.
3/4 -Inch Base Course (Cost per ton)
$20.35
$18.49
113.
P/2 -Inch Base Course (Cost per ton)
$19.80
$17.71
1C.
No. 3F Rock (Cost per ton)
$25.80
$32.29
1D.
#4 Sand (Cost per ton)
$50.00
$40.62
IE.
Mortar Sand - ASTM C144 (Cost
$64.58
per ton)
1F.
Cold Mix- ASTM D4215-87 (Cost
$153.10
$150.00
per ton)
1G.
Blended Material 60% #4 Sand and
$52.10
$50.00
40% No. 3F Rock (Cost per ton)
1H.
on) Mix - County Mix IV (Cost per
$144.35
$141.67
DISTRICT II:
2A.
3/4 -Inch Base Course (Cost per ton)
$14.97
$12.90
2B.
P/2 -Inch Base Course (Cost per ton)
$13.57
$12.45
2C.
No. 3F Rock (Cost per ton)
$23.62
$19.85
2D.
#4 Sand (Cost per ton)
$26.28
$32.50
2E
Mortar Sand - ASTM C 144 (Cost
$45.59
per ton)
2F
Cold Mix- ASTM D4215-87 (Cost
per ton)
DISTRICT III:
3A.
3/4 -Inch Base Course (Cost per ton)
$20.46
Page 6 of 10 May 23, 2017, Water Board Agenda.docx
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL
BID NO. 2017-02, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F
ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the
amounts shown above, and that either the Chairperson or the Vice -Chairperson be authorized to
sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation
Counsel.
District I — Parts IA, 1B, 1D, 1E, IF, 1G and 1H to Jas. W. Glover, Ltd.
Part 1C to Yamada & Sons, Inc.
District II — Parts 2A, 2B and 2C to Edwin Deluz Trucking & Gravel, LLC
Parts 2D and 2E to WHC, Ltd. dba West Hawaii Concrete
District III — Parts 3A, 3B, 3C, 3D and 3E to WHC, Ltd. dba West Hawaii Concrete
Parts 3F and 3G to Grace Pacific, LLC
For the Parts where no bids were received, staff shall obtain quotations in the best interests of
the Department. The contract period shall be from July 1, 2017, to June 30, 2018.
D. MAINTENANCE BID NO. 2017-03, REPAIR AND MAINTENANCE OF KAHALU`U
SHAFT HIL-A-VATOR, KONA:
Bids were opened on May 10, 2017, at 2:30 p.m., and following are the bid results:
ThyssenKrupp Elevator, Corp., bid $998.41/month to perform the repair and maintenance on
the Hil-a-vator for two years, with a call -out cost of $345.00/hour.
1. Cost of contract for two years ($998.41 x 24 months) $23,961.84
2. Contingency 5.000.00
TOTAL: $28,961.84
The last contract price was for $1,367.00/month, with a call -out cost of $238.71/hour.
RECOMMENDATION: It is recommended that the Board award the contract for
MAINTENANCE BID NO. 2017-03, REPAIR AND MAINTENANCE OF KAHALU`U
Page 7 of 10 May 23, 2017, water Board Agenda.docx
WHC
Edwin
Jas. W.
Yamada
LTD dba
Grace
Deluz
Glover,
& Sons,
West
Pacific
Trucking
Inc.
Hawaii
LLC
& Gravel,
Ltd.
Concrete
LLC
3B.
P/2 -Inch Base Course (Cost per ton)
$18.85
3C.
No. 3F Rock (Cost per ton)
$34.04
3D.
#4 Sand (Cost per ton)
$38.28
3E.
Mortar Sand - ASTM C144 (Cost
$60.64
per ton)
3F.
Cold Mix—ASTM D4215-87 (Cost
$156.00
per ton)
3G.
Hot Mix - County Mix IV (Cost per
$155.10
ton)
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL
BID NO. 2017-02, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F
ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the
amounts shown above, and that either the Chairperson or the Vice -Chairperson be authorized to
sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation
Counsel.
District I — Parts IA, 1B, 1D, 1E, IF, 1G and 1H to Jas. W. Glover, Ltd.
Part 1C to Yamada & Sons, Inc.
District II — Parts 2A, 2B and 2C to Edwin Deluz Trucking & Gravel, LLC
Parts 2D and 2E to WHC, Ltd. dba West Hawaii Concrete
District III — Parts 3A, 3B, 3C, 3D and 3E to WHC, Ltd. dba West Hawaii Concrete
Parts 3F and 3G to Grace Pacific, LLC
For the Parts where no bids were received, staff shall obtain quotations in the best interests of
the Department. The contract period shall be from July 1, 2017, to June 30, 2018.
D. MAINTENANCE BID NO. 2017-03, REPAIR AND MAINTENANCE OF KAHALU`U
SHAFT HIL-A-VATOR, KONA:
Bids were opened on May 10, 2017, at 2:30 p.m., and following are the bid results:
ThyssenKrupp Elevator, Corp., bid $998.41/month to perform the repair and maintenance on
the Hil-a-vator for two years, with a call -out cost of $345.00/hour.
1. Cost of contract for two years ($998.41 x 24 months) $23,961.84
2. Contingency 5.000.00
TOTAL: $28,961.84
The last contract price was for $1,367.00/month, with a call -out cost of $238.71/hour.
RECOMMENDATION: It is recommended that the Board award the contract for
MAINTENANCE BID NO. 2017-03, REPAIR AND MAINTENANCE OF KAHALU`U
Page 7 of 10 May 23, 2017, water Board Agenda.docx
SHAFT HIL-A-VATOR, KONA, to ThyssenKrupp Elevator, Corp., for their bid amount of
$23,961.84, plus $5,000.00 in contingency, for a total contract price of $28,961.84, and that
either the Chairperson or the Vice -Chairperson be authorized to sign the contract, subject to
review as to form and legality of the contract by Corporation Counsel. The contract period
shall be from July 1, 2017, to June 30, 2019.
E. RENEWAL OF CONTRACT FOR MAINTENANCE AGREEMENT — SOUTH
KOHALA, HAMAKUA, AND LAUPAHOEHOE SITES (BRANTLEY CENTER, INC.):
Brantley Center, Inc., presently has a Maintenance Agreement for site maintenance for the
Department's South Kohala, Hamakua, and Laupahoehoe tank and pump sites. They are
requesting to renew the Agreement from July 1, 2017, to June 30, 2018. The rates would be as
follows:
South Kohala - $4,392.35/month x 12 months = $52,708.20
Hamakua - $2,944.16/month x 12 months = $35,329.92
Laupahoehoe - $738.48/month x 12 months = $8,861.76
Total: $96,899.88
The Department has the right to award the contract to Brantley Center, Inc., without advertising
or calling for bids, according to Subsection 103D-1010 of the Hawaii Public Procurement
Code. Brantley Center, Inc., has submitted the necessary documents to meet the requirements
as a qualified rehabilitation facility.
There is no increase from their proposal for Fiscal Year 2016-2017.
Brantley Center's performance has been satisfactory and the costs are reasonable. A total of 41
sites are covered by this agreement.
RECOMMENDATION: It is recommended that the Board award the contract for the
RENEWAL OF CONTRACT FOR MAINTENANCE AGREEMENT — SOUTH KOHALA,
HAMAKUA, AND LAUPAHOEHOE SITES to Brantley Center Inc., for a period from July 1,
2017, to June 30, 2018, at a total cost of $96,899.88, and that either the Chairperson or the
Vice -Chairperson be authorized to sign the documents, subject to approval by Corporation
Counsel.
F. JOB NO. 2017-1015. DWS TELECOMMUNICATIONS SYSTEMS:
This project consists of replacing the existing telephone systems at the DWS Main Office, Hilo
Operations Center, Water Quality Laboratory, Waimea Baseyard, and Kona Baseyard. The
existing telephone systems are obsolete, and some portions of the system cannot be repaired
should a failure occur. The telephone handsets are also system specific and, thus, replacement
of the handsets is also included in the bid.
Bids for this project were opened on March 16, 2017, at 2:00 p.m., and the following are the
bid results:
Bidder
A3 Telecom, Inc.
$81,487.20
Converged Telecom, LLC
Non-responsive
Hawaiian Telcom, Inc.
Non-responsive
Echo Mountain Realty Inc. dba EMR Corporation
No Bid
Page 8 of 10 May 23, 2017, water Board Agenda.docx
9)
Project Costs including a maintenance period of five (5) years:
A3 Telecom, Inc. $ 81,487.20
Funding for this project will be from the Department's Operating budget. The Contractor will
have 180 calendar days from the date of Notice to Proceed to complete the project. The
estimate for this project was $80,000.00.
RECOMMENDATION: It is recommended that the Board award the contract for JOB
No. 2017-1015, DWS TELECOMMUNICATIONS SYSTEMS, to the lowest responsible
bidder, A3 Telecom, Inc., for the bid amount of $81,487.20, and that either the Chairperson or
the Vice -Chairperson be authorized to sign the contract, subject to review as to form and
legality by Corporation Counsel.
G. WATER USE AND DEVELOPMENT PLAN UPDATE - KEAUHOU AQUIFER
SYSTEM AREA:
The Water Use and Development Plan Update for the Keauhou Aquifer System area has been
granted authorization by the Commission on Water Resource Management to proceed with the
Water Board approval and subsequently the County Council approval process. This is the
second of two Water Board Meetings to receive further input regarding the plan update.
H. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
I. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
J. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer will provide an update on the following:
1) Matters of interest to the Board
2) Retiree of the Department of Water Supply
K. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board is scheduled for June 27, 2017, at the Department of Water
Supply, Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
Page 9 of 10 May 23, 2017, Water Board Agenda.docx
2. Following Meeting:
The following meeting of the Water Board is scheduled for July 25, 2017, at the Department of
Water Supply, Operations Center Conference Room; 889 Leilani Street, Hilo, Hawaii
10) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification
of policies or procedures to participate in this Water Board Meeting should contact Doreen
Jollimore, Secretary, at 961-8050 as soon as possible, but no later than five days before the
scheduled meeting. Notice to Lobbyists: If you are a lobbyist, you must register with the
Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b),
Hawaii County Code} A lobbyist means "any individual engaged for pay or other
consideration who spends more than five hours in any month or $275 in any six-month period
for the purpose of attempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials." {Article 15,
Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report
documents are available at the Office of the County Clerk -Council, Hilo, Hawaii.
Page 10 of 10 May 23, 2017, Water Board Agenda.docx