HomeMy WebLinkAboutAdditional Farm Dwelling AgreementAloha!
The County of Hawaiʻi Planning Department has launched its Electronic Processing and Information
Center (EPIC) system, which allows applicants to submit applications and payments to the Planning
Department electronically.
What is the EPIC system?
The EPIC system is an electronic submittal system only. What does this mean? EPIC replaces the
process of mailing/dropping off your completed paper application and fee to the Planning Department; it
does not replace the process of filling out the application form. Applicants will still need to download
the appropriate Planning Department application form from our website
(www.planning.hawaiicounty.gov), fill it out, and collect any supporting documents prior to submittal.
How does EPIC affect the application submittal process?
With the launch of the EPIC system, the Planning Department is no longer accepting paper applications.
All application submittals and payments must be completed through EPIC.
I’ve filled out the application and collected my supporting documents. Now what?
• Save your application and documents in PDF form.
• Create your user account in EPIC. Visit www.planning.hawaiicounty.gov and click on the
Electronic Processing and Information Center banner. You will be redirected to EPICʻs
Customer Self-Service (CSS) portal, where you may create a new user account.
• Once your account is created, select the application you wish to apply for. During the submittal process:
o When prompted to Add Contacts, you may add any person/company as a Contact so long as that Contact has their own EPIC user account. o When prompted to Add Attachments, please upload your PDF file(s).
Where do I find out more information about the EPIC system and how to use it?
• How-to videos for navigating the EPIC system are available online.
o Visit www.planning.hawaiicounty.gov
o Click on the Electronic Processing and Information Center banner
o On EPIC’s welcome page, click Help and scroll through the drop-down menu to view the list of available how-to videos
• Need more help? Please contact us:
o HILO Main line: (808) 961-8288 o KONA Main line: (808) 323-4770
o Email: planning@hawaiicounty.gov
County of Hawai‘i Planning Department
www.planning.hawaiicounty.gov · planning@hawaiicounty.gov
East Hawai‘i Office · 101 Pauahi Street, Suite 3 · Hilo, Hawai‘i 96720 Phone (808) 961-8288 · Fax (808) 961-8742
West Hawai‘i Office · 74-5044 Ane Keohokalole Hwy · Kailua-Kona, Hawai‘i 96740 Phone (808) 323-4770 · Fax (808) 327-3563
ADDITIONAL FARM DWELLING AGREEMENT APPLICATION
Additional farm dwellings may be permitted in the County-zoned FA, A, and IA districts provided that a farm dwelling agreement is executed between the owner or the lessee of the affected building site and the County. The farm dwelling shall be used to provide shelter to person(s) involved in the agricultural or farm-related activity on the building site. Family members of the farm worker(s), who are not engaged in agricultural or farm-related activity, are allowed to reside in the farm dwelling.
APPLICANT(s) (Print):
(The applicant must be either an owner or lessee of the subject TMK)
APPLICANT'S SIGNATURE(s):
DATE:
ADDRESS:
EMAIL:
PHONE (Bus): (Res./Cell):
TAX MAP KEY: Land Area:
If applicant is not the sole landowner, complete below:
LANDOWNER(S) (Print):
LANDOWNER SIGNATURES:
INSTRUCTIONS: All the information requested on this application must be provided.
Lack of required information will render the application incomplete, and it will not be processed.
Note: If your application for an Additional Farm Dwelling Agreement (AFDA) is approved, an
appropriate AFDA form and the necessary instructions for submittal of the AFDA will be
included with your approval letter from the Planning Department. Your AFDA may contain
conditions requiring implementation of up to seventy-five percent (75%) of your proposed farm plan within three (3) years of the AFDA approval date, and that the Planning Department shall be allowed to inspect the farm upon reasonable prior notice. (over)
The Original and three (3) copies of this application shall be accompanied by four (4) copies of
Items 1 and 2, following: 1. A written description of the applicant’s agricultural development and use program, farm plan, or other evidence of the applicant's continual agricultural productivity or farming
operation within the County, and show how the additional farm dwelling will be utilized
for farm-related purposes. Your written description should include as much of the following information as possible: (a) Details as to the specific crops, livestock, etc. and the land area utilized for each
agricultural activity;
(b) Documentation or an estimation as to the number of man-hours per week that are required for each specific ongoing and proposed agricultural activity; (c) Clear differentiation between ongoing and proposed agricultural activities; (d) The amount of income generated from each ongoing agricultural activity and the
amount of income anticipated for each proposed agricultural activity;
(e) A timetable for the implementation of each proposed agricultural activity. 2. A site plan drawn to scale showing the following:
(a) All existing and proposed improvements to the TMK parcel. This must include all buildings, accessory structures, roads and driveways, fencing, and wastewater disposal systems. All existing and proposed dwellings should be labeled as to whether it is the first, second, etc. dwelling on the property and the number of bedrooms it contains;
(b) The specific existing and proposed agricultural activities described in the written agricultural use farm plan should be located on the site plan. In addition to the items listed above, your application must include one of each of the following:
3. Verification of the applicant's engagement in agricultural productivity or farming operation. Such evidence includes, but is not limited to the following: (a) State of Hawaii Department of Taxation's General Excise Tax License; (b) Approved agricultural dedication from the County of Hawaii Department of Finance,
Real Property Tax Division;
(c) Receipts of income from the sale of agricultural products; (d) Receipts or invoices from expenses incurred in the development of a farm or agricultural activity.
4. All applications are required to be submitted through the County of Hawaii’s new
Electronic Processing and Information Center (EPIC). All documents including this application needs to be submitted and attached to the electronic application. See attached sheet for additional information.
Farm Plan Summary
Attachment to Additional Farm Dwelling Application
Applicant: TMK:
Agricultural development and use program, farm plan, or other evidence of applicant's continual agricultural productivity or farming operation.
A. ATTACH evidence of Current Income, if any, from farming operation:
Copy of the farm's most recently filed Schedule F (Form 1040, IRS).
OR
Copy of your last General Excise/Use Annual Return and Reconciliation (Form G-49) and receipts to show farm expenses.
Is there active farming occurring on the subject property now? No Yes
B. List the specific crops/livestock and the current and future land area for each.
Current Future Sq. feet or acres
0.00
C. Documentation or estimation of the labor-hours per week that are required for each specific
ongoing and proposed agricultural activity. For PROPOSED agricultural activities, the estimated hours shall be for the ongoing period after plantings or livestock operations have been established.
Crop/Livestock 1
2 3
4
5
TOTALS:
Current average labor-hrs per wk Future average labor-hrs per wk
D. Current and Future annual incomes to be generated from each agricultural activity.
Crop/Livestock Current income Future income 1
2
3
4
5
TOTALS:
Remove your Social Security number.
Crop/Livestock Sq. feet or acres 1
2
3
4
5
TOTALS: 0
E. List of vendors/markets that buy your products.
Crop/Livestock 1
2
3
4
5
Current Vendor/market
Intended/Planned Future Vendor/market
F. Timetable for the implementation of each proposed agricultural activity. Add more pages, if needed. (See attached suggested template)
G. Site plan, drawn to scale, showing all existing and proposed improvements and the specific existing and proposed agricultural production activities.
H. Certificate of clearance from the Director of Finance that the real property taxes and all other fees relating to the subject parcel(s) have been paid, and that there are no outstanding delinquencies.
I. Do you have a conservation plan from the NRCS? (Optional) Yes No
J. Have you applied for/received approval from the Department of Finance-Real Property Tax Office for the Agricultural Use Dedication Program? Yes No Effective date: (Optional)
K. Explain why another farm dwelling is needed for your agricultural operations and how it will support your existing or proposed productivity. Include an estimate of the portion of the total average labor hours/week that will be provided by at least one occupant of the proposed Additional Farm Dwelling. Add additional sheets, if necessary.
Year 1: 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Crop/Livestock Work to be done Work to be done Work to be done Work to be done
Year 2: 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Crop/Livestock Work to be done Work to be done Work to be done Work to be done
coh01\planning\public\Admin Permits Division\admins Permits Revised 03/31/2022