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HomeMy WebLinkAbout2017-07-11 Puna CDP FINAL MinutesHarry Kim Mavor County of Hawaii PLANNING DEPARTMENT PUNA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawaii 96720 Phone (808) 961-8288 • Fax (808) 961-8742 Tuesday, July 11, 2017 Meeting Minutes CALL TO ORDER Michael Yee Director Daryn Arai Deputy Director Chair Larry Brown called the Puna Community Development Plan (PCDP) Action Committee (AC) to order at 3:03 p.m. in the Pahoa Neighborhood Facility. The following persons were present: ROLL CALL Action Committee Members Present: Larry Brown (Chair), Leila Kealoha (Vice -Chair), Michael Bernard, Patti Pinto, and Susan Osborne. Action Committee Members Absent -Excused: Elmer Solis and Yumi Kawano. Staff: Hans Santiago, Puna CDP Planner and COH Planner, Grace Armstrong Members of the public: 8 ADDITIONS TO THE AGENDA: None ANNOUNCEMENTS: None PUBLIC COMMENT ON AGENDA ITEMS: Three people signed up to provide comment. Two chose to speak at the start of the meeting and the other at the time of their agenda item. 1. Mr. Jon Olson, representing himself, testified on agenda items 1 and 2: #1— Report on the General Plan Comprehensive Review: Mr. Olson did not like the Planning Department's presentation format on the General Plan and thought that it was not useful for people who were not (from the) Planning (Department). He also felt that the build out number projections displayed during the presentation were unreasonably low and did not reflect reality. #2 — Response from the Department of Parks and Recreation re: Permitting Farmers' Market Operations at County parks and facilities: Communication No. 2017-10.1: Mr. Olson wants the Volcano Farmers' Market (at Cooper Center) to be legally added to the list of public county parks which allows the operation of Farmers' markets. He felt that the conception of the Volcano Farmers' Market should have had the public's consent rather than a single individual or group calling on a government official to grant them permissions. Hawai `i County is an Equal Opportunity Provider and Employer Page 1 APPROVAL OF MINUTES: Committee Member Osborne moved to approve the minutes of the May 9, 2017 meeting os submitted. Second by Committee Member Bernard. The motion to approve the minutes os submitted passed with 5 votes aye, 0 votes nay. BUSINESS: Report on the General Plan Comprehensive Review: Chair Brown and Mr. Santiago explained to the Action Committee Members that the June 13th Meeting Report document included in the meeting materials was prepared to keep a record of what occurred at the meeting. They also clarified that since quorum was not met, they will not be voting on it. Some of the Action Committee Members requested details of the presentation that was given at the June meeting. They also requested to be informed on any other presentations or meetings concerning the General Plan or any updates especially when it involves the County Council. Mr. Santiago responded by saying that a presentation was given to the County Council back in August (2017). Councilwoman Eileen O'Hara replied back that she was not present at that meeting, and that both she and the Action Committee members would like to be notified when those meetings occur. Mr. Santiago made a note of this request. Mr. Santiago then proceeded to briefly explain the June meeting to the Action Committee which consisted of an overview of scenario planning as it relates to the General Plan Comprehensive Review. Then he described how the various model driven and planner driven scenarios were created using the scenario planning software, CommunityViz. He further explained that this software can be used to explore the Puna CDP planning area by inputting vast amounts of data to create useful information that can be used to inform the General Plan. He also mentioned that during the demonstration the Action Committee members and members of the public asked questions of the team and engaged in discussion on topics that are listed in the June Meeting Report. The presentations I ides that were displayed during the June 13th Puna CDP Meeting item can be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/88757/Pagel.aspx 2. Response from the Department of Parks and Recreation re: Permitting Farmers Market Operations at County Parks and Facilities: Communication No. 2017-10.1: Chair Brown reviewed the responses received in a letter from the Department of Parks and Recreation (DPR) on the subject of Farmers' Market Operations at County parks. The first request to DPR by the Action Committee was for a Farmers' Market application form/permit and information on the process of securing such a permit. DPR conveyed that they did not have a formal application form specifically for Farmers' Markets, but an "Application for Facility Use — Special Request" that can be used by anyone seeking such a permit. Once the application is submitted to DPR, it is reviewed by the Director on a case by case basis. The second request was for a list of DPR rules that would apply to operating a Farmers' Market on DPR Park Facilities. DPR relayed that outside of Chapter 15, Article 9 of the Hawaii County Code, there were no administrative rules specifically made for the operation of a Farmers' Market within DPR sites or facilities. The third request was a description of the minimum criteria employed by DPR in its evaluation of an application for a permit. DPR's response stated that every application was done on an www.hiplanningdept.com puna(Whawaiicounty.Qov Page 2 individual basis and that they do not have a formal review process for applications. Each application is reviewed by the Director and appropriate staff on a case by case basis. Lastly, the Action Committee requested a list from DPR of any current or past Farmers' Market Permits including their status and any positive and/or negative impacts experienced by DPR. DPR listed Cooper Center in Volcano as the only permitted Farmers' Market. The fees collected from the vendors at this site are used to improve and maintain this park facility. The Action Committee members and the public then had a discussion about the DPR letter. Topics of discussion included: develop a definition for a Farmers' Market, create an application form and guidelines, operation and location guidelines, selling only locally grown or made items, changes to the code within DPR; the list of county parks where Farmers' Markets are allowed; vendors requiring General Excise (GE) licenses, bill of sale, a list of items that will be sold, insurance, draft a letter or document to send to DPR suggesting what a sustainable Farmers' Market at county parks should look like, look into Cooper Center's Farmers' Market Operation as an example, operational fees guidelines. Chair Brown assigned the task of writing a draft letter to DPR to Committee Member Osborne. The letter would recommend or suggest that DPR add administrative rules to define a Farmers' Market operation on county property managed by DPR and to develop an application and review process specifically for Farmers' Markets. This will be done with the help of Chair Brown, Vice -Chair Kealoha, and Puna CDP Planners. Choir Brown moved to draft o letter, in response to Communication No. 2017-10.1 from the Deportment of Parks and Recreation, offering some suggestions and recommendations concerning Farmers' Market operations and application process. Second by Committee Member Osborne. The motion to draft the letter passed with 5 votes aye, 0 votes nay. AGENDA FOR NEXT MEETING: (September 12, 2017) 1. Review the draft letter, in response to Communication No. 2017-10.1 from Department of Parks and Recreation concerning Farmers' Market operation and application. 2. Connectivity Report. 3. Budget Committee Report on the Capital Improvements Program (CIP). ADJOURNMENT: The Chair, without objection, adjourned the meeting at 4:30 p.m. All Action Committee information can be viewed and downloaded from our website: http://www.hawaiicountvcdp.info/puna-cdp/implementation/puna-cdp-action-committee www.hiplanningdept.com puna(Whawaiicounty.Qov Page 3