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HomeMy WebLinkAbout2017-08-16 KCDP Minutes FinalHarry Kim Mayor County of Hawaii PLANNING DEPARTMENT KONA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawaii 96720 Phone (808) 961-8288 • Fax (808) 961-8742 Wednesday, August 16, 2017 Meeting Minutes CALL TO ORDER Michael Yee Director Daryn Arai Deputy Director Action Committee Chair Barbara DeFranco called the Kona Community Development Plan (Kona CDP) Action Committee (AC) to order at 2:04 p.m. in the West Hawaii Civic Center Department of Liquor Control Conference Room. ROLL CALL Action Committee Members Present: Barbara DeFranco (Chair), Charles Young (Vice -Chair), Arnold Rabin, Douglas Payne, Janice Palma-Glennie, Kari Kimura, Shane Palacat-Nelsen, and Shirley David. Action Committee Members Absent -Excused: Hiram Rivera. Staff: Michael Yee, Planning Director, April Surprenant, Long Range Division Manager, Hans Santiago, CDP Planner, Keola Childs, Kona CDP Planner, Neil Dixon, Planner (remotely attended via conference call), and CoH Planners: Bethany Morrison, Heather Bartlett, and Kevin Sullivan. Members of the public: Thirteen. ADDITIONS TO THE AGENDA: None. STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON AGENDA: None. ANNOUNCEMENTS: 1. Prior to the meeting resource folders were distributed to the Action Committee members containing prior meeting minutes, agendas, communications, and actions taken in previous years. Note the documents in these folders are available to the public through the Kona CDP Laserfiche repository here: http://records.co.hawaii.hi.us/weblink/Browse.aspx?dbid=l APPROVAL OF MINUTES: Minutes of the June 21, 2017 Action Committee meeting. Hawai `i County is an Equal Opportunity Provider and Employer Page I Committee member Kimura moved to approve the minutes of the June 21, 2017 meeting as submitted. Second by Vice Chair Young. The motion to approve the minutes as submitted passed with 7 votes aye and 0 votes nay [Committee member Palacat-Nelsen was not yet present]. Final minutes of the June 21, 2017 Action Committee meeting can be viewed and downloaded here: http://records.co.hawaii.hi.us/weblink/l/doc/89459/Pagel.aspx 2. Minutes of the July 19, 2017 AC Meeting. Committee member Kimura moved to approve the minutes of the July 19, 2017 meeting as submitted. Second by Committee member Payne. Committee member Palma-Glennie suggested changing the word "pesticide" to "herbicide" on item number 1 under "Agenda for the Next Meeting" of the July 19th minutes in reference to Roundup spray. Committee member Payne moved to accept the above stated amendment to the July 19' minutes. Second by Committee member Kimura. The motion passed unanimously. Chair DeFranco suggested inclusion of a motion made to create a subcommittee to investigate the use of Roundup on roadways which failed for lack of a second during the July 191h meeting. Committee member Payne moved to accept the above stated amendment to the July 19' minutes. Second by Committee member Kimura. The motion passed unanimously. Chair DeFranco called for any last revisions to the minutes before approval. A vote was taken to approve the July 1911 minutes as amended in the discussion. The motion passed unanimously. Final minutes of the July 19, 2017 Action Committee meeting can be viewed and downloaded here: http://records.co.hawaii.hi.us/weblink/l/doc/89461/Pagel.aspx BUSINESS: 1. Planning Department staff will demonstrate Geographic Information System (GIS) data layers pertinent to Open Space Network Planning. Via conference call with video projection from his remote location, Staff Dixon presented and demonstrated the use of graphic layers of data available via GIS software for conceptualizing and planning a Kona Open Space Network. The mapping layers included: boundary lines for the Kona CDP area; TMK parcels; FEMA flood zones; mauka watershed planning area; county, national and state parks; conservation land; natural/forest reserves; sanctuaries; and game management areas. Action Committee members and members of the public engaged in discussion and asked clarifying questions. A committee member requested adding ahupua'a boundary layers to the GIS map data. NOTE: The GIS ArcReader tool and GIS data is available to the public for a fee of $5.00 at the Planning Department; 74-5044, Ane Keohokalole Hwy, Building E, 2"d Floor, Kailua-Kona, Hawai'i, 96740. www.cohplannin,-dept.com kona(&,hawaiicounty.,-ov Page 2 2. Presentation by Lele Kimball regarding GIS Layers. Ms. Kimball presented the importance of Open Space preservation as a tool to protect the environment in urban spaces. She described water runoff on impervious surfaces (such as roads, pavement, and roofs) as a major contributing factor to coastline pollution. Ms. Kimball suggested the solution of "Green Infrastructure" or using nature -based infrastructure, integrated within and around urban areas, to address negative impacts of urbanization. Her presentation included conceptual maps which showed areas which could be coastal buffer zones, zones close to water tables, flood zones, and mauka forests. She said that some of the positive outcomes of a properly designed and implemented Open Space plan include integrated multi -modal transportation, improved access to recreational and social gathering places, preservation of cultural heritage, protection of unique and valuable ecosystems, productive agricultural landscapes, ecotourism, and risk mitigation from climate change and natural disasters. Ms. Kimball suggested an important step toward developing this Open Space Plan is to communicate with key partners and stakeholders, including community organizations, scientists/researchers, and the community. Topics of discussion included acknowledging different kinds of open space; the concern that preservation can prohibit some cultural practices; tools for planning open space including Transfer of Development Rights (TDRs) and Carbon Credits, and the Kalanianaole Avenue Reconstruction project which includes green infrastructure improvements proposed by the Department of Public Works. A reference was made to the Green Infrastructure Technical Report in Volume 2 of the Kona CDP which may be viewed and downloaded here (page 213): http://www.hawaiicountycdp.info/north-and-south-kona-cdp/cdp-final- drafts/Part%20B%20from%20Volume%202 Sept%202008.pdf/view 3. Open Space, Open Space Network Objectives, Formation of Investigatory Subcommittee. The Action Committee engaged in discussion to determine what the objective(s) of an Open Space Subcommittee may be. Committee member Polmo-Glennie moved to form o subcommittee for the purpose of discussing on Open Space Network [OSN]. Second by Committee member Polocot-Nelsen. Committee member Kimura proposed amending this motion to include developing TDR acquisition priorities as an objective for the potential subcommittee. A discussion followed about different models of TDR programs, including varied incentive programs to implement it. Staff informed the Action Committee about the need for county legislation to establish such a TDR program before it can be initiated. A recommendation was made for this subcommittee to look at the land already zoned as open in order to figure out what could be done to reinforce these designations. Committee member Kimura suggested that a goal of this process could be to hire an expert to create an extensive Open Space concept map. The intermediate steps of this would be to establish connections with other organizations and compile data to prepare a funding proposal for the OSN Plan. www.cohylannin,-deyt.com kona(ahawaiicountuQov Page 3 Committee member Palma-Glennie proposed amending her motion to state three objectives for the Open Space Subcommittee: define open space; propose open space acquisition priorities, and propose a TDR method. Staff suggested that perhaps the role of the subcommittee could be to establish what the objectives of an Open Space plan might be. Committee member Polmo-Glennie restated her motion to be to form o subcommittee to determine the next steps toward creation of on Open Space Network Plon. Second by Committee member Polocot-Nelsen. The motion passed unanimously. Chair DeFranco asked the Action Committee members who would like to be on this newly created Open Space Subcommittee. Members Kimura, Palma-Glennie, and David volunteered. No other members were heard. Staff created a list so that community members present could sign up to be part of the Open Space Subcommittee. 5. Kona CDP Operating Guidelines and Group Agreement Review. Chair DeFranco asked and received assent from the Committee members to take up this agenda item next, out of its published order. Staff Santiago provided the Kona AC members with handouts detailing the operating guidelines, group agreement, and meeting facilitation guidelines. He explained the ordinance defining the creation of Community Development Plans, as well as their relationship with the General Plan. He also explained the basic provisions of Sunshine Law and Roberts Rules. The Action Committee was informed that they are allowed some flexibility in deciding how they would like to facilitate their meetings, as long as it is in a structured, agendized format. Planning Director Yee asked the Action Committee to consider a wider range of meeting locations as well as to change the meeting time to later in the day in order to reach out to more people in the community. He also encouraged them to consider other meeting facilitation styles that may create a less rigid and more inclusive environment while maintaining the structure required for a productive meeting. A Committee member suggested the idea of using'Aelike which is a modification of Roberts Rules created in part by Ku'umeaaloha Gomes. More information about the 'Aelike meeting facilitation style may be viewed here: http://collaborativeleadersnetwork.org/ideas/kuu meaaloha-gomes-talks-about-aelike-a-process-for-ind ivid ual- voice-visibilitv-and-validation-in-erouos/ 4. CIP Budget Overview and Action Committee Recommendation Strategy Discussion. This discussion was in regard to Communication No. 2017-01: CIP Spreadsheet. The purpose of the spreadsheet is to list current and recently lapsed appropriations to aid the Action Committee in recommending what projects they would like to see either reappropriated or be granted allotment in the upcoming fiscal year. The Action Committee was reminded of the importance of being proactive in prioritizing CIP projects ahead of the upcoming fiscal year in order to gather as much administrative support as possible to reinforce their requests. With that www.cohylannin,-deyt.com kona(ahawaiicountuQov Page 4 in mind, the Action Committee weighed different approaches to creating a priority list, including the potential of creating a budget subcommittee. A Committee member stated that creating a budget subcommittee would take up too much time, and that more immediate action needed to happen. Another suggestion was to reaffirm the priority list made earlier in the year and consider additions. The Committee discussed what might be considered too many priorities as to draw the effectiveness away from important project funding requests. Committee member Payne moved to ask Chair DeFranco to prepare a letter that reaffirms the May [CIP request] letter (from the Kona Action Committee] for the 2018-2019 CIP program [recommendations] and bring it back [to the Action Committee] at the next meeting to at that time discuss if it needs additional modification. Second by Committee member Rabin. Chair DeFranco requested an amendment to add the appropriation for planning an Open Space Network as a priority in this letter. Committee member Payne amended his previous motion to reflect this. Committee member Kimura proposed adding clear language in the letter which reaffirms the Action Committees commitment to ongoing projects, especially in regards to the Department of Public Works, in particular to the Ane Keohokalole Highway extension toward Kaiminani Drive and the Kailua Village Redevelopment project. Committee member Payne restated his motion to request that the Chair prepare a letter that restates the May 4th letter listing projects that [the Action Committee] wants to see allotted funding in the 2018-2019 fiscal year, and that includes support for current Department of Public works projects. Second by Committee member Rabin. A vote was taken and the motion passed unanimously. Communication No. 2017-01 CIP Spreadsheet can be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/l/doc/89346/Pagel.aspx The above referenced May 4th letter from the Action Committee to Councilwoman Eoff may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/89456/Pagel.aspx 5. Social Media Outreach Feasibility Report. Staff Santiago presented the new Kona Community Development Plan Facebook page. He stated that at this time it will be used as a way of broadcasting information and not a discussion forum; therefore comments on the page are restricted. He explained that per Sunshine Law Action Committee members are discouraged from engaging in Social Media conversation regarding CDP business but were encouraged to broadcast meeting notices such as time/location and information such as website links. Staff gave the Action Committee an ongoing opportunity to recommend items to post on the Facebook page. Some recommendations included news postings, creating Kona CDP press releases, and announcing when there are anticipated guest speakers and presentations. The Kona Community Development Plan Facebook page may be accessed here: https://www.facebook.com/Kona- Community- evel o p m e nt-P l a n-1264348797008615/ www.cohplannin,-dept.com kona(dhawaiicounty.zov Page 5 REPORTS and OTHER PRESENTATIONS: 7. Committee member Palacat-Nelsen reported to the Action Committee an update on the Alii Parkway Subcommittee. He informed of his meetings with Curtis Tyler to discuss working with the community to understand concerns with the project development. Vice Chair Young, informed the Action Committee of his insight as a member of the Burial Council. He stated that the Burial Council could not agree to the burial treatment plan proposal because it was not comprehensive and overlooked some of the burial sites. Testimony from the families who were impacted indicated concern for potential unidentified burials. Committee member Palacat-Nelsen described conversations with Council member Kanuha who wanted to see if it would be possible to continue this project while abiding these concerns. Providing opportunities for more public testimony would be an important component in the continuation of the project. Committee member Palacat-Nelsen updated the Action Committee regarding the Kailua Redevelopment plan that he and Greg Ogin are continuing to work with Stakeholders and that they have no updates about the project at this time. Chair DeFranco indicated her interest in being part of the Kailua Redevelopment Subcommittee. ANNOUNCEMENTS: The next Kona CDP Action Committee meeting will be held Wednesday September 20, 2017 in the Kona Planning Department Conference Room, West Hawaii Civic Center Building E. 2. Staff Surprenant announced that the September KCDP AC meeting will include a General Plan presentation which may take up significant time for the meeting and urged the Action Committee to consider this while the next agenda is drafted. AGENDA FOR NEXT MEETING: (September 20, 2017) 1. County General Plan presentation 2. CIP recommendation letter review 3. Chair DeFranco requested including subcommittee reports ADJOURNMENT: Chair DeFranco, without objection, adjourned the meeting at 4:46pm. All Action Committee information can be viewed and downloaded from our website: http://www.hawaiicountvcdp.info/nor-th-and-south-kona-cdp www.cohylannin,-deyt.com kona(ahawahcountuQov Page 6