HomeMy WebLinkAboutNOTICE TO APPLICANTS - FY19Hawai‘i County is an Equal Opportunity Provider and Employer
COUNTY OF HAWAI‘I
NONPROFIT GRANTS PROGRAM (FY2018-19)
NOTICE TO APPLICANTS
Key Items:
1. You will be required to enter into a written contract to accept an award.
2. Awards cannot provide funds for Capital Improvements (Costs of Construction, materials,
insurance or securities).
3. You will be required to provide proof of authorization of binding signature(s).
4. Council will be able to specify changes to your grant allocation(s) of program expenditures and
program measures, and to provide additional directives regarding your award.
5. You will be required to enroll with Hawai‘i Compliance Express and be compliant prior to
receiving any payment(s) (to register, go to: http://vendors.ehawaii.gov). NOTE: This is a
change from prior years in that you must be compliant before receiving your FIRST
payment
6. You will be required to provide and maintain a current general liability insurance certificate
($1,000,000 general liability and $50,000 for each occurrence) specifically listing the County of
Hawai‘i as an additional insured before receiving your first payment.
7. Three (3) SINGLE SIDED copies of your application (application only – does not apply to
supporting documents) are required. This is an increase from two in prior years.
8. Please do not request lump-sum full-payment up-front. Final payment will not be granted
prior to January 1 of the contractual year as indicated in SECTION 3 of the grant
agreement.
1.) Regardless of postmark date, applications must be received by the Department of Finance, no later
than 4:30 p.m. on Wednesday, January 31, 2018. Please drop off or mail your application(s) to 25
Aupuni Street, Room 2103, Hilo, Hawai‘i 96720. We are located on the second floor of the County
Building. Applicants are responsible to ensure that their application(s) arrive at the proper
location by the deadline. Applications will not be accepted at any other County location.
Applications will not be reviewed by County personnel receiving your County Nonprofit Grant
submittal. Applicants have full responsibility to ensure that all documents are complete and
accurate prior to submittal. You can however contact Ted Schrey, Budget Specialist at 961-8489
for questions regarding the submittal process and/or items on the checklist, or Dawn Manago,
Legislative Assistant at 323-4276 regarding completion of the application or questions regarding the
overall grant process, at any time prior to submittal.
2.) Please be sure to carefully read the application instructions and to submit all of the requested
supporting documentation.
All documents requiring a current signature must be the ORIGINAL, SIGNED document.
Unsigned documents will be disqualified. Faxed or copied documents will not be accepted as
original documents.
3.) To familiarize yourself with the County’s Nonprofit Grant Program, we suggest you take a look at
Chapter 2, Article 25 of the Hawai‘i County Code, available on the County of Hawai‘i’s website,
http://co.hawaii.hi.us/countycode/chapter02.pdf.
Hawai‘i County is an Equal Opportunity Provider and Employer
Timeline of nonprofit grants program
January 31, 2018, 4:30PM – cut-off for receipt of application.
March 2018 – nonprofit interviews and selected site visits.
Between March and the end of June, the awards determination process is being conducted
and the fiscal year budget is being determined. At conclusion, a contract and award letter is
sent to those nonprofits receiving an award.
Final reports are due within 60 days of the contractual year. No late or incomplete report
will be accepted; unspent grant funds must be returned with final report. The required final
report template will be available in May 2018 at:
http://www.hawaiicounty.gov/fn-nonprofit-grant-forms/.
Once again, any questions regarding the application process or documents listed on the Application
Checklist should be directed to Ted Schrey, Budget Specialist at 961-8489, and any questions with
respect to the preparation and submission of the application or concerning the overall grant process
should be directed Dawn Manago, Legislative Assistant at 323-4276.