HomeMy WebLinkAbout2017-09-25 South Kohala Community Development Plan Action Committee Minutes - DRAFTCounty of Hawai‘i
PLANNING DEPARTMENT
SOUTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE
Aupuni Center 101 Pauahi Street, Suite 3 Hilo, Hawai‘i 96720
Phone (808) 961-8288 Fax (808) 961-8742
Hawai‘i County is an Equal Opportunity Provider and Employer Page 1
Michael Yee
Director
Daryn Arai
Deputy Director
Harry Kim
Mayor
Monday, September 25, 2017
DRAFT Meeting Minutes
CALL TO ORDER
Chair John Mueller called the South Kohala Community Development Plan (SKCDP) Action Committee
(AC) to order at 5:05 p.m. in the Waikoloa Village Association Community Room. The following persons
were present:
ROLL CALL
Action Committee Members Present: John Mueller, Mark Gordon, Roger Harris, Robby Robertson, and
Jojo Tanimoto
Action Committee Members Absent-Excused: Eddie Akau, Julia Ann Alos, and Diane Kaneali‘i.
Staff: Michael Yee, Planning Director; April Surprenant, Long Range Planning Program Manager; Keola
Childs, South Kohala CDP Planner, and Planners: Heather Bartlett, Eric Cook, Bethany Morrison, and
Kevin Sullivan.
Members of the public: 4
ADDITIONS TO THE AGENDA: NONE
PUBLIC COMMENT ON AGENDA ITEMS:
Two people signed up to provide comment. Both chose to speak at the start of the meeting.
1. William Sanborn, representing the Waimea Preservation Association, testified: Mr. Sanborn
announced that the Waimea Preservation Association has scanned old Waimea planning
documents and would happily send them via email to anyone interested.
2. David Tarnas, representing himself, testified on agenda item #1 General Plan Comprehensive
Review: Mr. Tarnas inquired about the timeline for the next South Kohala CDP update and its
relation to the upcoming General Plan update. He stressed the importance of stakeholders in
the district being able to understand this timeline in order for them to be able to be involved
with the process. He expressed concern that the Capital Improvement Program (CIP) process is
not very well explained or understood, in general, by the community. He explained that
clearing up any confusion about the process would aid community involvement in the process.
Additionally, Mr. Tarnas also shared his opinion that Liaison groups provide the Action
Committee more autonomy in comparison to Subcommittees and emphasized the importance
of identifying community partner groups.
www.hiplanningdept.com southkohala@hawaiicounty.gov Page 2
APPROVAL OF MINUTES:
Chair Mueller moved to approve the minutes of the June 26, 2017 meeting as submitted. Second by Committee Member Harris. The motion to approve the minutes as submitted passed with 5 votes aye, 0 votes nay.
Committee Member Robertson moved to approve the minutes of the July 24, 2017 meeting as submitted. Second by Committee Member Gordon. The motion to approve the minutes as submitted passed with 5 votes aye, 0 votes nay.
BUSINESS:
1. General Plan Comprehensive Review:
Long Range planning staff April Surprenant and Kevin Sullivan presented the proposed strategy for the new format of the General Plan update and how the outline and content of such would affect island-wide Community Development Plans (CDPs) in their future revisions. The proposed strategy involves identifying common values and policies within the various regional CDPs and, as appropriate, incorporate them into the updated General Plan. The purpose of the presentation was to explain the strategy and prepare the Action Committee for what is to come in the future as the Planning Department seeks community input to discuss which specific items would be appropriate to uplift/promote to the General Plan. A benefit of this strategy would include increased consistency between the General Plan and the CDPs which could improve policy implementation island-wide. This will also allow subsequently updated CDPs to have an increased focus on the issues which directly and uniquely impact their region.
Committee Members asked how the described General Plan update strategy would affect the South Kohala CDP. Planning Department staff explained that uplifting policies from the CDP into the General Plan would not alter the existing CDPs in any way; rather, certain values, goals and policies would be restated in the General Plan, possibly with slightly different phrasing when appropriate as an island wide statement. Staff said that during the future South Kohala CDP update, if changes are proposed it would be a matter of seeking public input for each specific change and ensuring that community values are represented. Planning staff also explained that the General Plan would contain the overarching topics, however the specific application of a topic could be refined and addressed in more detail within a particular CDP as appropriate to unique aspects of the regional planning area it encompasses. Staff described the benefit of having such values and policies reflected in the General Plan as a parent document of the CDP.
Planning Director Yee briefly spoke to address concerns of aggregating regional (CDP) topics into the General Plan, reiterating the importance of maintaining community character and values. Planning Director Yee affirmed the importance of maintaining community character and values, and explained that aggregating values and policies common to all CDPs into the County’s updated General Plan lays the foundation for future revisions of all the island’s CDP into more regionally distinctive planning and implementation tools.
Action Committee members discussed projects currently underway in the district and wanted to know how they may be effected by the General Plan update including: the Waimea Town Center Expansion, anchialine pool conservation, and general protection of cultural sites. They also brought up specific concerns and suggestions for the General Plan update including view planes described in the South Kohala CDP, and requested continuous updates with opportunities for input on the General Plan revision process.
www.hiplanningdept.com southkohala@hawaiicounty.gov Page 3
The presentation slides that were displaying during this agenda item can be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/89784/Page1.aspx
2. CIP Budget Overview and Action Committee Recommendation Strategy Discussion:
This discussion was in regard to Communication No. 2017-04: CIP Spreadsheet. The spreadsheet lists current Capital Improvement Program (CIP) appropriations in the South Kohala region.
Chair Mueller began this discussion by asking who can submit proposals for CIP appropriations, and therefore questioned what the process would be for adding new appropriations to the list. Mr. Mueller also sought to open the conversation about what would be the most effective way of establishing Action Committee CIP recommendations/priorities.
Planning Department staff explained the CIP budgeting process:
a) All Action Committees set their priorities that will inform their CIP recommendations;
b) All Action Committees review existing CIP appropriations for consistency with their current priorities and request new CIP appropriations and re-appropriations, if any, to the Planning Director;
c) Planning Director compiles a list of all CDP AC requests and sends it to Departments for consideration and meets with Departments to discuss their priorities;
d) Prior to the end of each calendar year, in a process specified in the County Charter, all departments submit their capital budget requests to the Planning Director, who then forwards all the department budget requests to the Mayor with his recommended budget priorities in keeping with the County’s General Plan;
e) Mayor reviews the departmental CIP Budget requests, prepares a proposed budget meeting with his/her priorities, and transmits it to County Council in February each year;
f) County Council reviews and makes amendments as it finds necessary; and
g) Following one or more public hearing, the County Council approves a CIP Budget for the following fiscal year (July 1 – June 30).
Once approved in a CIP Budget and after taking into consideration island-wide priorities and budget constraints, individual CIP appropriations go through separate processes to be funded, allotted, and then encumbered. Not all appropriations are actually funded, and eventually expire and fall out of the Capital Improvement Program if not funded within three years of the appropriation date.
Planning Department staff cautioned the Action Committee that this upcoming year is expected to have a small budget and therefore to carefully consider their priorities and any requests. For new appropriations, it was suggested that the committee seek out opportunities for multiple year funding of projects as provided for in FIS (Financial Impact Statement) sheets.
Staff also explained to the Action Committee that the CIP list provided to them is not meant to be a list of priorities or recommendations, but merely a list of all of the current CIP appropriations in South Kohala.
Committee Member Tanimoto brought up her concern that the AC had last year asked the Planning Director for an appropriation for a feasibility study of the County portion of Kawaihae road and never heard back. Committee Member Tanimoto also requested a status update on the Māmalahoa Highway Improvements appropriation.
www.hiplanningdept.com southkohala@hawaiicounty.gov Page 4
Committee Member Gordon moved for the AC to recommend a feasibility and preliminary design study of a second paved access ingress/egress road out of [Waikoloa] village similar to the construction of Paniolo Avenue and consistent with the recommendation made by the Waikoloa Community Leadership Council. Seconded by Committee Member Harris.
Action Committee members agreed in discussion the the project would have an estimated cost of about a million dollars.
The motion passed unanimously.
Committee Member Tanimoto moved for a preliminary study and design for the Kailapa community emergency shelter which she believed would probably cost a million dollars. Seconded by Committee Member Robertson. The motion passed unanimously.
Planning Department staff suggested drafting a letter with the two stated CIP recommendations to send out prior to the next meeting. It was understood that further discussion of any additional CIP recommendations would take place at the next meeting in November.
Communication number 2017-4 CIP Spreadsheet can be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/89784/Page1.aspx
LIAISON REPORTS:
Prior to the meeting two liaison reports were distributed to the Action Committee.
The first, Communication number 2017-05, was submitted by Committee Member Tanimoto is available here: http://records.co.hawaii.hi.us/weblink/1/doc/89660/Page1.aspx
The second report, Communication number 2017-06, submitted by Committee Member Alos regarding the Waikoloa Community Leadership Council (WCLC), is available here: http://records.co.hawaii.hi.us/weblink/1/doc/89661/Page1.aspx
ANNOUNCEMENTS: Chair Mueller announced the 5th annual Na Kilo ‘Āina camp for South Kohala the invitation for this was distributed to the Action Committee on request of Vice-chair Kaneali‘i and may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/89662/Page1.aspx
AGENDA FOR NEXT MEETING: (November 27, 2017)
1. Further CIP recommendation discussion
ADJOURNMENT: The Chair, without objection, adjourned the meeting at 7:00 p.m.
All Action Committee information can be viewed and downloaded from our website: http://www.hawaiicountycdp.info/south-kohala-cdp/action-committee-materials