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Home My WebLink About2017-09-20 KCDP Minutes FinalHarry Kim Mayor County of Hawaii PLANNING DEPARTMENT KONA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawaii 96720 Phone (808) 961-8288 • Fax (808) 961-8742 Wednesday, September 20, 2017 Meeting Minutes CALL TO ORDER Michael Yee Director Daryn Arai Deputy Director Chair DeFranco called the Kona Community Development Plan (KCDP) Action Committee (AC) to order at 2:02 p.m. in the Department of Liquor Control Conference Room in the West Hawaii Civic Center. The following persons were present: ROLL CALL Action Committee Members Present: Barbara DeFranco (Chair), Charles Young (Vice -Chair), Shirley David, Kari Kimura, Shane Palacat-Nelsen, Janice Palma-Glennie, Douglas Payne, and Arnold Rabin. Action Committee Members Absent -Excused: Hiram Rivera. Staff: Keola Childs, Kona CDP Planner, and planners: Bethany Morrison, Heather Bartlett, and Kevin Sullivan Members of the public: 11 ADDITIONS TO THE AGENDA: NONE PUBLIC COMMENT ON AGENDA ITEMS: NONE ANNOUNCEMENTS: Staff Morrison announced that the October 181h meeting involving the presentation by Ron Whitmore, Deputy Director of Research and Development would be cancelled with the hopeful date of that presentation to be scheduled in January of 2018. APPROVAL OF MINUTES: Vice -Choir Young moved to approve the minutes of the August 16, 2017 meeting os submitted. Second by Committee Member Polocot-Nelsen. The motion to approve the minutes os submitted passed with 7 votes aye, 1 abstain, 0 votes nay. BUSINESS: 1. General Plan Comprehensive Review: Long Range planning staff Bethany Morrison and Kevin Sullivan presented the proposed strategy for the new format of the General Plan update and how the outline and content of such would affect island -wide Community Development Plans (CDPs) in their future revisions. The proposed strategy involves identifying common values and policies within the various regional CDPs and, as appropriate, incorporate them into the updated General Plan. The purpose of the presentation was to explain the strategy and prepare the Action Committee for what is to come in the future as the Planning Hawai `i County is an Equal Opportunity Provider and Employer Page 1 Department seeks community input to discuss which specific items would be appropriate to uplift/promote to the General Plan. A benefit of this strategy would include increased consistency between the General Plan and the CDPs which could improve policy implementation island -wide. This will also allow subsequently updated CDPs to have an increased focus on the issues which directly and uniquely impact their region. Several of the Action Committee members raised concern for a lack of specific examples in the presentation. In the process of gaining an understanding of the general strategy of the updated General Plan's structure, they hoped to be provided a draft document for revisal prior to the beginning of the adoption process. Planning staff explained their current status on the project which has involved gathering the preliminary pieces and that there is no existing draft in progress to share at that time; they also explained their intent on ensuring that the Action Committee understands the drafting strategy in the meantime. The Action Committee members requested a matrix of the Kona CDP policies showing their relationship to the policies in the General Plan in order to gain transparency on which policies may be affected by this new strategy. The Action Committee sought to encourage more collaboration with the Planning Department in the process of drafting the new General Plan and expressed an overall concern of being informed of changes "after the fact." An Action Committee member asked for general "themes" to have an idea of what will be covered in this next General Plan in order to understand how that would affect the Kona CDP in the future. In absence of having any prepared themes to share with the Action Committee, staff identified a few potential examples including: containing urbanization, improved quality of life, retaining open space, preserving agricultural potential, preserving cultural assets, and recognizing natural hazards. In response to some perception that the General Plan Update process was inappropriately "top down" instead of driven from regional communities, Planning staff explained that the Department -led process has included outreach events prior to and in the early stages of the update process, including introducing the proposed update plan to all Action Committees and soliciting public input. Suggestions have been and are being taken into consideration as the Department has moved forward into designing the form and content of the updated General Plan. Staff added that these recent public presentations to the Action Committees about the update process and formative thinking have been made with the intention of getting the Action Committees' community-based input at every major step of Plan development. Other topics of discussion included: the timeline of the General Plan update in relation to the future updates of the Kona CDP, and ensuring that this process allows future input to be included, tracking previously completed projects; seeking community input on any conflicting CDP and General Plan policies, maintaining an increased level of community outreach and transparency, and requests to include the following topics into the General Plan update: smart growth principles, road standards, and means to coordinate with large businesses/organizations on the island. The presentation slides that were displaying during this agenda item can be viewed and downloaded from the following website: http_:Zlrecords.co.hawaii_.hi.usZweblinVlZdocL89784ZPaF_el.asp 2. Communication no. 2017-02 CIP Recommendation Letter: Committee member Payne moved to approve sending the letter. Seconded by Committee member David. The motion to send the letter passed with 8 votes aye and 0 votes nay. avavaveJzzplannzn cteptxoni 1z®n dc�zav�zzze® nty�®� Page 2 Communication No. 2017-02 can be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/89631/Pagel.aspx and the signed letter, Communication No. 2017-02.1 can be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/89864/Pagel.aspx REPORTS and OTHER PRESENTATIONS: Open Space Subcommittee: In follow-up to the investigatory subcommittees purpose to determine the next steps toward creation of an Open Space Network Plan, Committee member Kimura reported that through identifying a new purpose for the Open Space Subcommittee, the original purpose would have been achieved. Committee member Kimura moved to continue the existing Open Space Subcommittee with the purpose to recommend action for the formal development of Kona's Open Space Network program to achieve KCDP objective Env -2 Open Space Network, which will work to draft a vision statement and to work toward [aiding the process of] a CIP allotment. Second by Committee member Palma-Glennie. A Committee member requested that future subcommittee reports include minutes. Staff explained that although the Planning Department would not be able to provide that service to a subcommittee, a member of the subcommittee could voluntarily do so. Upon the previously stated motion a vote was taken, the motion passed 8 votes aye and 0 votes nay. Note: The referenced CIP appropriation is titled "Kona Open Space Network (reap 5596.57)" and can be found in Ordinance 2016-073 under Planning Department. This ordinance can be viewed or downloaded from the following website: http://records.co.hawaii.hi.us/WebLink/DocView.aspx?dbid=0&id=910913&page=l 2. Kailua Village Redevelopment: Chair DeFranco announced her new role as part of the Kailua Village Redevelopment subcommittee, and the resignation of Committee member Palacat- Nelsen as a subcommittee member. Chair DeFranco restated the subcommittee's purpose of discovering stakeholders and recommending action, and then asked if anyone was interested in joining. Committee Member Payne volunteered to join this subcommittee. No other subcommittee reports were heard. AGENDA FOR NEXT MEETING: (November 15, 2017) No agenda items were identified at this time. ADJOURNMENT: The Chair, without objection, adjourned the meeting at 4:09 p.m. All Action Committee information can be viewed and downloaded from our website: http://www.hawaiicountycdp.info/north-and-south-kona-cdp avavaveJzzplannzn cte�txoni 1z®n dc�zav�zzze® nty�®� Page 3