HomeMy WebLinkAbout2017-10-09 Public Access, Open Space and Natural Resources Preservation Commission MinutesPUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION COMMISSION (PONC) MINUTES-SPECIAL SESSION Hilo Council Chambers Hilo County Building 25 Aupuni Street Suite 1104 Hilo, Hawai'i 96720
October 9, 2017 Present: Chairperson (Chair) Cynthia Nazara Vice-Chair (VC) Kekaulike Tomich Commissioner (CM) Timothy DeLozier Commissioner (CM) Kai’ena Bishaw II Commissioner (CM) Dr. Wayne Frank Commissioner (CM) René Siracusa Commissioner (CM) Rick Warshauer Commissioner (CM) Susan Fischer Others Present: Commission Secretary Maxine Cutler Deputy Corporation Counsel Amy Self Property Manager, Finance Hamana Ventura
CALL TO ORDER
The meeting was called to order by Chair Nazara at 10:08 a.m. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS SHARON MORALES Ms. Morales: Reads her emailed testimony sent to the county on September 20, 2017. She is in support of Suggestion Form, Comm. 17-010, for the county to purchase in fee-simple. She submits her written testimony and to be filed.
KITTRENA MORGAN
Ms. Morgan: Testifies continuous violations and misuse of PONC Maintenance She opposes Comm. 17-024 grant application for failure to provide toilet facilities along the coastline and the environmental impact due to solid waste. She reports that gate is locked and unable to access the property and the roads are ADA in accessible. CM. Morgan reports violation of PONC maintenance funds for Comm. 17-028 grant application for illegal removal and dumping without permits of indigenous reeds and sand; along the roadside without permits.
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TONI WITHINGTON Ms. Withington: Testifies in support of Comm. 17-025 and 17-026 grant applications. She assures the commission that both non-profit organizations are actively engaged in working together in their present capacity in stewardships of Pa’o’o and Kaiholena in Kohala.
SHELLY MAHI
Ms. Mahi: Testifies regarding serious concerns for Comm. 17-024 and 028, grant applications addressing a “No policy on Native Tenants and Native Tenants Rights’” concerning acquisition of lands for PONC are in violations with Civil Case 9073, page 4, a court order…Native tenants’ rights and the County rights. She informs the commission that HRS 172-11 “Rights of the heirs, even though the right of the heirs is eliminated.” She says, “there are presently culturally insensitive and to address the accessibility of the property through cultural practices after hours. She asks the commissioners as an advisory address these needs and sees what can be done to compliance of these laws of Native Tenant Rights. She reports in the handout “Coconut plants are native plants and not non-native plants as categorized in the brochure.
OLIVIA LING
Ms. Ling: Testifies in support of Suggestion Form , Comm. 17-010, county purchase of Waikapuna in fee simple. She read her letter emailed on Sep. 8, 2017 known as Comm. 17- 20 and resubmits it for our files. WENDY VANCE Ms. Vance: Testifies in support of Comm. 17-022 grant application. She defines their mission, identifies commissioners of the nonprofit are lineal descendants of Kahua Olohu, community involvement, and their goals. She submits her written statement for our files.
ABLE LUI
Mr. -024 and Comm. 17-028 and the misuse of public funds. He reports no toilet facilities, no accessibility to the property after 6:00 pm., and illegal removal of natural flora/fauna species, and dumping it along the highway. However, he does support the native Hawai'ian rights and sovereignty rights in continual relationship with the `
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DR. K Testifies in support of Comm. 17-027 grant application and defines her involvement in stewardship of the lookout. Dr. Ku proposes that the county can extend the limited annual year application to multiyear stewardship or even a possible lease agreement with grant awardees. He cites that it is difficult to provide an effective long term maintained goals of the sites.
Mr. Akamu: Testifies in support of Comm. 17-022 grant application for Kahua Olohu, Makahiki grounds in Ka’u and further describes his association with the grounds. elationship with the cultural and historical events that can be shared to the students and community. Their non-profit is prepared to steward the land along with the community and students.
JESSE POTTER
Mr. Potter: Testifies in support of Comm. 17-027 grant application for Waipio Lookout. As the president of the nonprofit, he reports the many accomplishments regarding their efforts since 2016, with workshops, hosting Makahiki’s, workdays, volunteer grounds keeping cleanup days, and other such events. He supports a need for longer stewardship agreements of more than a year, for long term growth and planning. LEILANI RODRIGUES Ms. Rodrigues: Testifies in support of Comm. 17-022 grant application for, Kahua Olohu. her family background. She is here to help set the foundation for the people onfidence, self-worth, self-healing, and to
KAREN EOFF
Ms. Eoff: Testifies in support of Comm. 17-023 grant application for O’oma, Kona and all the grant applications that have been presented today. She will present a power point presentation during the new business sector of this meeting. Chair Nazara: This ends public testimony and commission takes a five-minute recess. Chair Nazara: Meeting resumes at 11:02 a.m.
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APPROVAL OF MINUTES
Motion: CM. Siracusa moved to approved minutes as written.
Motion: CM. Fischer moved to defer approval of minutes for next meeting
to give more time for the grant applications.
CM. Fischer says, CM. Warshauer had some corrections and since he did not return to the meeting after the 5-minute recess, we should defer the correction of the minutes for the next meeting. Withdrawal of Motion: CM. Siracusa moved to withdraw her motion. Motion: CM. Fischer moved to delay approval of minutes for next meeting to give more time for the grant applications. Seconded by CM. Siracusa, no discussion, seven commissioners voted aye, 1 absent (CM. Warshauer), Motion carried.
WRITTEN COMMUNICATION
Chair Nazara: Acceptance of all Comm. 17-022 to 032, and the most recent Comm. 17-033.
Ms. Self: counsels the commission to amend the agenda to add Comm. 17-033 by a motion. Motion: CM. Siracusa motion to add to our agenda Comm. 17-033, seconded by CM. Fischer, seven commissioners voted aye, 1 absent (CM. Warshauer), no discussion, Motion carried. Motion: CM. Siracusa motion to file. Seconded by CM. DeLozier, no
discussion, seven commissioners voted aye, 1 absent (CM. Warshauer),
Motion carried.
DEPARTMENT OF FINANCE REPORT
CM. Siracusa: Requests that the commission have available to them any Stewardship Grant Reports for recommendations, to Department of Parks and Recreation (P&R); regarding the awardee stewardship performance and financial activities. She requests that these reports be available to them in ample time and in the future. Mr. Ventura: Identifies that the six months Stewardship Grant Reports are managed by P&R. Being that we are in our fourth year and only two awards
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have been issued thus far, we are working thru a process with P&R to provide you those reports via emailed.
CM. Siracusa: Can you give us an update on the acquisition of Vacation Land Trust.
Mr. Ventura: The County has presented to the seller with a contract and negotiations are still on-going.
OFFICE OF THE CORPORATION COUNSEL’S REPORT
CM. Siracusa: Asks clarification about the legal issues raised today from Ms. Self: Clarifies that the county did not receive any filed complaints She discussed with the commission of that complaints are of a legal matter and need to be filed in court.
CHAIRPERSON’S REPORT
Chair Nazara: She has nothing to report, no questions or comments from the seven commissioners; she moves to the next item on the agenda.
UNFINISHED BUSINESS Chair Nazara: Discussion now opens to discuss Ad Hoc Site Visit Report for Comm. 17-010, 011, and 013. Any discussion? The seven-member commission says no, and 1 commissioner absent (CM. Warshauer). Chair Nazara: Moves to next on the agenda, Commission to discuss the ranking and approve the 2017 Prioritized List of Properties.
CM. DeLozier: Discusses with the commission that CM. Meyers had resigned before and never participated in the scoring process. The percentages would eight commissioners instead of nine.
Ms. Self: Counsels with the commission’s process in prioritizing the list and the process of scoring is within the charter for the commission to do so. CM. Dr. Frank: Explains the necessity of the impact of the scoring and how the scores are to be defined for the annual summary. CM. Bishaw: Asks for clarification if CM. Meyer’s submitted or participated in the scoring.
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CM. DeLozier: Explains that CM. Meyer’s non-participation and request to resign happened all in September 2017, at the same time the scoring was due. Due to his resignation, we should not consider his “zero vote” into the percentages
Motion: CM. Siracusa moved to accept the slate with the revisal that the
scores be recalibrated based on eight commissioners instead of nine, to
address CM. DeLozier concerns, seconded by CM. DeLozier, no
discussions, seven commissioners voted aye, 1 absent (CM. Warshauer),
motion carried. Chair Nazara: Instructs Ms. Cutler to recalibrate prioritizing scores for the 2017 Annual Summary Report to the Mayor using eight commissioners, instead of nine. She is to present to the commission for the next meeting to approve. CM. DeLozierfor the annual summary.
VP. Tomichreport for the annual summary.
Chair Nazara: Moved to the next unfinished business on the agenda, commission to discuss and approve the proposed recommendation from Ms. .
CM. Siracusa: Request Ms. Cutler to present the proposal and the rational. Ms. Cutler: Presents and explains the rational of the 2018 Proposed Calendar, the suggestion form deadlines, Ad Hoc, Stewardship Grant application deadlines, and meeting locations to the commission to review, discuss, and approve.
Mr. Ventura: Consults with the commissioners to take some time to review and next month, discuss and approve the 2018 Proposed Calendaring.
Motion: CM. DeLozier move to table the 2017 Prioritizing of the List and
the 2018 Proposed Calendar from Property Management for the next
meeting, seconded by CM. Siracusa, no discussions, seven commissioners
voted aye, 1 absent (CM. Warshauer), motion carried. Chair Nazara: Moved on to the next item on the agenda, Commission to review, discusses, and approves changes to the Criteria Form. (defer to Nov.) Motion: CM. DeLozier move to table this agenda item to the November meeting as well, seconded by CM. Siracusa, no discussions, seven commissioners voted aye, 1 absent (CM. Warshauer), motion carried.
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NEW BUSINESS Chair Nazara: No other unfinished business she moves to new business. Commission to discuss, review and make recommendation to P&R for Comm. 17-022 -5-012:005.
CM. Siracusa: Discusses with Corp. Counsel the guidelines of requirements for Stewardship Grant application qualifications: such as paid position for contracted services, such as project director for $20,000. Ms. Self: Discusses and reviews the charters requirements as stated in the charter. There is a list in the charter consisting of approx. 13 requirements. CM. DeLozier: Discusses with the commission the recommendations held last year to P&R was to approve, with a footnote or comment for them to verify the proposed amounts, expenditures, and application, complies with county charter.
Ms. Self: She concurs that this is a good way to put and if there are any questions, P&R can consult their attorney’s.
CM. DeLozier: Clarifies to the commission the definition of “In Kind Services” and the type of goods or other service rendered other than cash grants. VP. Tomich: Reminds the commission that food and transportation to the site or reimbursement to the site is not refunded. . CM. Warshauer: Asks for clarification of noting it in the recommendation? VP. Tomich: Yes, we can add it to the footnotes in our recommendation to P&R.
Chair Nazara: Reads from the Hawai'i Charter §10-16(g) to the commission for clarification of what the charter says.
Motion: CM. Siracusa move that we approve this grant application with
the caveat to P&R that we have concerns with certain items in the
supplies budget, namely: food, chairs, tables, transportation, pop-up tents, coolers, and water coolers according to the Charter. CM. DeLozier: Would like to amend the motion and simplify the language to: “Be in compliance with the County Charter Section 10-16 (g).”
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Ms. Self: Assists the commissioners on the proper procedures in making a motion. Since CM. Siracusa’s motion has been made, she recommends a second or CM. Siracusa has to withdrawal her motion.
VP. Tomich seconded CM. Siracusa’s original motion.
Chair Nazara: Any discussions? Commissioners held a discussion on the clarity of purchasing water coolers for safety reasons and hydration.
Motion: CM. Siracusa moves to amend original motion to allow water coolers, seconded by CM. Tomich. CM. DeLozier: In the Hawai‘i County Charter, §10-16(g) (7), “Replacing signs to meet the current code requirements,” the applicant has a signage budget of $3,000 for new signs. Mr. Fox: Introduces himself as stewardship grant applicant, explains the importance of the signage to the public and cultural awareness. He also addresses CM. Siracusa’s concerns for food, tents, and transportation of supplies, that the geographic location and demographics of the property is secluded with no trees for shade, it is hot. And the costs of food for the volunteers are necessary since the closets affordable stores are in Hilo.
CM. DeLozier: Mr. Fox, can you elaborate more about the $10,000 in services for lawn services? Mr. Fox: Clarifies the use of the monies to outsource lawn services to a tractor mower equipment to cut the grass. He stat to the best of his knowledge there is no endangered flora or fauna, but is open to discussion with the county when the Counties Flora and Fauna Survey are done. VP. Tomich: Can we ask Jesse Potter of Waipio Lookout to address the commission regarding the clarification of county funds used to purchase food, popup tents, and water containers.
Mr. Potter: Confirms to the commission that county funds were approved to purchase refreshments, provide safety from the hot sun with popup tents, and water containers for ice water to the many volunteers who came on community workdays to steward the land, an activity that would take a whole day in from the morning hours into the afternoon hours. Withdrawal of Motion: CM. Siracusa moved to withdrawal her motion. Motion: CM. DeLozier move that we recommend to P&R approval of Comm. 17-022, the PONC stewardship grant request subject to their verification that they are compliant with the Hawaii County Charter,
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Section 10-16 (g), and in line with previous grants as approved and funded. Seconded by CM. Siracusa; all other commissioners voted aye, motion carried.
Chair Nazara: Commission to discuss, review and make recommendation to P&R for Comm. 17-023: PONC Stewardship Grant Request from Kohanaiki ‘Ohana to steward lands at O’oma Beach, Kailua-Kona, Hawai'i. TMK: (3) 7-3-009:004, invites Ms. Eoff to the mic. to present their presentation.
Ms. Eoff: Identifies herself as a representative of the Kona Community in support of Comm. 17-023. She gives a brief introduction of their first Stewardship grant application for O’oma Beach. Ms. Eoff continues with her power point presentation consisting of 32 slides. The presentation consists of photos of location maps, area photos and views, community work projects along Mamalahoa Trail, Native plants, Anchialine ponds, wildlife including the native birds, Hawai'i’s Yellow Faces Bees, 2018 Timeline & goals, and list of their partnerships. (Malama Ohana’s presentation filed)
Mr. Eoff: Testifies of the community volunteers and their efforts in stewardship the property thus far. He explains their plans in preserving the coastline by introducing native Hawai'ian plants that have historically survived weather conditions that could destroy the area. He shows on the last photo of the plants that surround the navigational star on the site.
CM. Warshauer: He asks for clarification regarding human and vehicle traffic control that could destroy by such traffic. Mr. Myrmo and Mr. Eoff: Describe the present use of security efforts of Konahiki Shores security staff, the building of stone walls, and constructive solutions to address these issues. Chair Nazara: Discusses with the presenter’s concerning access to O’oma beach thru the locked gate and accessibility, and camping concerns.
VP. Tomich: Asks for clarification of Mr. Myrmo’s relationship and his fee for
Mr. Myrmo: Explains to the commission that he is an independent hired consultant for Kohanaiki Shores and have performed independent. He is not affiliated with Malama Ohana. Motion: CM. DeLozier move that we recommend to approval of this PONC grant request Comm. 17-023 to P&R, subject to their verification that they are compliance with the Hawaii County Charter, Section 10-16 (g), and in line with previous grants as approved and funded, with concerns addressing the salary for Mr. Myrmo may be problematic, but will be left
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to P&R to decide. Seconded by Ms. Fischer; all other commissioners voted aye, motion carried.
Chair Nazara: Asks a motion to recess for lunch for 45 minutes.
Motion: CM. Siracusa moved to recess for lunch, seconded by VP. Tomich,
all other commissioners voted aye, motion carried.
Chair Nazara: Calls meeting back order at 1:30 p.m. Chair Nazara: Commission to discuss, review and make recommendation to P&R for Comm. 17-024: PONC Stewardship Grant Request from N Mamo O 9-5-016:006 & 025 and 9-5-017:005 & 007. Invites James Akau to the mic to address the commission. CM. Siracusa: Would like clarification of how the security contract in the amount $36,000 is budgeted to Mr. Akau.
Mr. Akau: Discusses that the $36,000 is for one-person contract in providing
some months ago, their nonprofit has been working with the county in eradication efforts of the fire ants and is still ongoing. They have hosted numerous communities volunteer workdays and educational days with local schools and groups. CM. DeLozier: Asks for clarification of last year’s grant, did you get it? Mr. Akau: A portion of the 2016 PONC grant award was finally received in September 2017 for approx. 705 acres. The present grant request is to cover the roads to the beach, maintenance of the arch sites, the ponds, the beach, and other coastal areas, with a rough estimation of 80 to 100 acres.
CM. Warshauer: Asks clarification of the eradication of the infestation of the red fire ants and funding source.
Mr. Akau: Clarifies to the commissioners that the county oversees the eradication efforts of the red fire ants on the county property and has been doing so for some time using county resources. Motion: CM. DeLozier move that we recommend to approval of this PONC grant request Comm. 17-024 to P&R , subject to their verification that they are compliance with the Hawaii County Charter, Section 10-16 (g), and in line with previous grants as approved and funded, seconded by CM. Dr. Frank; all other commissioners voted aye, motion carried.
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Chair Nazara: Commission to discuss, review and make recommendation to P&R for Comm. 17-025 PONC Stewardship Grant Request from Malama Kohala Kahakai to steward lands at Pa’o’o, North Kohala, Hawai'i. TMK: (3) 5-7-001:005 and Comm. 17-026 PONC Stewardship Grant Request from Malama Kohala Kahakai to steward lands at Kaiholena, North Kohala, Hawai'i. TMK: (no tmk given on the application); invites Ms. Withington to the mic. Any question from the commissioners?
CM. Siracusa: CDUA being submitted to DLNR, do we have an update?
Ms. Withington: Reports to the commission that no update yet from the State, the SMA has not been applied for yet. She continues to report to the commission updates regarding the stewardship of the Kohala PONC lands are cleaned up around the barbeque areas, well maintained, wood stacked and very respectful regarding the cultural significance of the land. We would like the public to get that feeling of respect when visiting these sites and other historical sites.
CM. DeLozier: Can you clarify the fiscal sponsor fee, and can you explain what that means?
Ms. Withington: She explains with the commission regarding the creation of Malama Kohala Kahakai are under the umbrella of the North Kohala Community Resource Center which is also a Nonprofit 501(3)c that charges of the fee.
CM. Siracusa: Confirms that there is a Federal government passed a law called, “Indirect costs” which allows up to 10% fees of the total costs be charged to the nonprofit who is acquired as an umbrella nonprofit. Being the said fees on both grant applications is below that 10% maximum charge. It is a sponsorship fee charged to Malama Kohala Kahakai.
VP. Tomich: Can you clarity the fee for field workers?
Ms. Withington: She continues to define that the fee for the eight, trained fire fighter, field workers are for wild fire control for the six parcels which are contracted workers, due to the dry season and potential fire hazards zones. We contract them for public safety. She compliments the commission for working under a very restrictive and limited requirement for stewardships of these lands.
CM. Siracusa: Can you clarify the charges for the equipment rental shown on both applications? Is it the same equipment?
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Ms. Withington: Yes, it is the same, but due to the area of Pa’o’o being 10 acres and Kaiholena around 140 acres, the amount does vary between each grant application.
CM. Siracusa: Sorry, I meant is the amount for one chipper or more than one chipper for the cost of the equipment?
Ms. Withington: Explains to the commissioners she doesn’t know, but due to the hauling of these equipment out and down to the sites is a task that must be taken to prevent a fire breakout and protect the cultural sites.
VP. Tomich: Explains to Ms. Withington that a wood chipper has been purchased with PONC funds by the County for PONC usage, to contact P&R for more details. He holds further discussion with CM. Withington regarding purchasing might be cheaper than renting and facilities to store such equipment.
Motion: CM. DeLozier move to recommend to P&R approval of both PONC
grant applications, Comm. 17-025 and 17-026, subject to review of the
budget to verify that it complies with the Hawaii County Charter,
Section 10-16 (g), seconded by VP. Tomich, no discussions; all other
commissioners voted aye, motion carried. Chair Nazara: Commission to discuss, review and make recommendation to P&R for Comm. 17-Lani, Waipi’o Lookout, , Hawai'i. TMK: (3) 4-8-004:006, invites Mr. Jesse Potter to the mic. Any questions? CM. Fischer: Clarification regarding the $9,000 for a new 12’ trailer? She has recently bought two used, longer trailers for much less. Is there a specific requirement to buy a new one? And the equipment rental cost of $12,000, can you explain?
Mr. Potter: Discussion held with the commissioner, that if an opportunity presented itself that they should come across a decent trailer for much less, they welcome the ideal; however the $9,000 quote was from a dealer in Kona. And the equipment rental is for hauling tons of trash to the transfer station and other such item. CM. Warshauer: Clarification of huge amount of soil sampling costs for a small area. He points out that it is a bit excessive for a small parcel of land. CM. Potter: Discusses with the commissioner that this property was not a pristine property when purchase, it was used as a dump site for old cars, refrigerators, radiators, washers/dryers, motor engines, and batteries for decades. As a horticulture major or even common sense one would conclude
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the soil is contaminated. The purpose of constant soil sampling is needed to test the stability of the land and composition for plant life and sustainability. Soil sampling costs are reasonable, as to the shipping of the samples to the mainland and wait for results. These results give us a greater understanding which part of the land is fertile for reestablishing various native plants for human consumption and education.
CM. Warshauer: Continues to discuss the excessive cost for soil sampling of contaminated soil a nd states that they shouldn’t plant anything on the property. Mr. Potter: Explains to the commissioners, that if the soil sampling is not performed, the unknowns of the soil could be a liability factor to the county. It is necessary that it provides data for safety reasons. CM. Siracusa: Clarification of the cost for grading of the slope. Mr. Potter: Explains to the commission regarding the inquiry that they are presently working with P&R in grading the slope to meet the ADA requirements of accessibility. A contractor consultant confirms the slope is beyond the normal ratio, very steep, and not in compliance with safety. It is hazardous. The grading is done only on the portion of the land that is used by the public. The plan is to push the soil to other parts of the property that is uneven and not level. CM. Siracusa: Request copy of updated reports is provided to them from P&R before the evaluation of the grant application. CM. DeLozier: Discussion with Mr. Potter in clarification that as the only awardee in 2014, that grant monies was received in 2016? And commends this nonprofit for the patience in waiting for grant monies.
Mr. Potter: Confirms to the board that grant monies for his 2014 application was finally received in 2016, there is still none from his 2015, nor 2016. To be operating on a limited fund based program, a lot of events was postponed or cancelled completely. The present 2017 budget reflects an overlap or continuance of the previous applications. He was unaware of that the PONC commission is not get his report. Chair Nazara: Commends the efforts of Mr. Potter in testing the soil for sustainability for the community and making a difference. Don’t listen to those who says, “No need to test it,” this is not for you, but you know this is for everyone else. for the community and the results will help everyone in the community in protection and sustainability. She commends the efforts of community’s involvement on
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what little has been given and the cleanup that took some time, the property shows very well.
Mr. Potter: Thanks, the commission for their time and would be okay with him if they table the application for a later date, but he emphasized that he did write a 130-page report and submitted it to P&R as required. He hopes that the commission gets a chance to review it. There were sites visits done by 4 county staffs from P&R.
CM. DeLozier: Commends M r. Potter and their efforts and knowing the historical values and proven record of accomplishments, CM. DeLozier feels better that the applicant can be trust worthy. Motion: CM. DeLozier move to recommend to P&R approval of PONC grant applications, Comm. 17-027, subject to review of the budget to verify that it complies with the Hawaii County Charter, Section 10-16 (g), seconded by CM. Tomich, seven commissioners voted aye, one opposed by CM. Warshauer, majority voted aye; motion carried.
Chair Nazara: Commission to discuss, review and make recommendation to P&R for Comm. 17-028 PONC Stewardship Grant Request from Hawai'i Island HawksbTMK: (not on application). No one present for this applicant, any questions?
Ms. Cutler: Explains to the commission, that email sent by Lauren Kurpita explains that she is unable to attend. CM. DeLozier: Discussed with the commission that review of the budget, majority for the items, would not be allowed anyway. Motion: CM. DeLozier move to recommend to P&R to not approval of this PONC grant applications, Comm. 17-028.
CM. Siracusa: Can you explain CM. DeLozier, why it shouldn’t be approved; didn’t we decided not to micro-managed the items and left it up to P&R to determine eligibility?
Motion: CM. Siracusa move to recommend to P&R to approval of PONC
grant applications, Comm. 17-028, subject to review of the budget to verify that it complies with the Hawaii County Charter, Section 10-16 (g), CM. Bishaw: clarifies that there is a motion on the floor already. Ms. Cutler: Confirms motion by CM. DeLozier was never seconded, either he withdrawals or someone needs to second his motion.
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Withdrawal of Motion: CM. DeLozier withdrawals his motion.
Motion: CM. Siracusa move to recommend to P&R to approval of PONC
grant applications, Comm. 17-028, subject to review of the budget to
verify that it complies with the Hawaii County Charter, Section 10-16
(g), seconded by CM. Warshauer, all commissioners voted aye, motion
carried.
Chair Nazara: next item on the agenda, schedule site visits, for properties nominated for stewardship grants if necessary. CM. DeLozier: Clarification why this is on the agenda when we have already approved and motioned all the grant applications today. Ms. Cutler: Explains to the commissioners that historically the commissioners are chosen members of the commission, site visits are selected from grant applications received, reviews the progress made, and reports back to the commission regarding their stewardship. It is up to the commission to decide.
Motion: CM. Tomich
seconded by CM. Siracusa, all commissioners voted aye, motion carried.
Chair Nazara: Clarification of using the same Ad Hoc committee. Ms. Self: Asks it depends on the scope of work, what were the specifics of that Ad Hoc committee and discusses with the commissioners on the difference and purpose of the Ad Hoc committees. The Ad Hoc for the suggestion forms can’t be use for the Ad Hoc grant application. She advises the commissioners to choose new members, sites to visit, and scope of work.
Ms. Cutler: Informs the commission that P&R has an internal deadline at the end of October for grant applications. The Ad Hoc site visits will not make this year’s deadline and suggest that moving forward to 2018 the commission can make plans to visit these sites before next year’s deadlines.
Withdrawal of Motion: VP. Tomich withdrawals his motion.
Motion: CM. Warshauer moved to reconsider the original motion to address the 2018 Proposed Calendar and start the January meeting in Kona and alternate sites, seconded by CM. Siracusa, no discussion, all commissioners voted aye, motion carried.
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Mr. Cutler: Clarifies that the 2018 Calendar also sets the deadline date for the Suggestion forms at the end of February a motion is needed to accept that since the previous motion was addressing the location only.
Motion: VP. Tomich moves to adopt the proposed 2018 Calendar,
Seconded by CM. Dr. Frank, all commissioners voted aye, motion carried.
CM. DeLozier: Has questions for the Property Manager, Mr. Ventura. Is there a way to make a request to modify the grant applications? Mr. Ventura: No, in the past, grant applications formats are under the P&R and their legal counsel was comfortable with the present format. CM. DeLozier: Commented on the presence of the grant applicants and suggest each applicant be given a time limit in their presentation and reporting for the next meeting.
ANNOUNCEMENTS
The next special meeting is scheduled for Monday, November 13, 2017 at 10:00 a.m. in Hilo Council Chambers 25 Aupuni St., Suite #1401, Hilo, Hawai‘i 96720
Set agenda for Monday, November 13, 2017 CM. DeLozier: Commented on the presence of the grant applicants and suggest each applicant be given a time limit in their presentation and reporting. meeting. ADJOURNMENT
Motion: CM. Siracusa moves to adjourn this meeting, seconded by CM.
Tomich, no discussions, all commissioners voted aye, motion carried,
and meeting adjourned at 3:03 p.m. Respectfully submitted,
Maxine Cutler Maxine Cutler Property Management Technician
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