HomeMy WebLinkAbout2017-12-19 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: December 19, 2017
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Operations Center Conference Room,
889 Leilani Street, Hilo, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — 1. Minutes of the November 28, 2017, Public Hearing on the
Power Cost Charge
2. Minutes of the November 28, 2017, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. VEHICLE BID NO. 2017-16, FURNISHING AND DELIVERING A VEHICLE TO THE
DEPARTMENT OF WATER SUPPLY:
No bids were received. Staff will seek alternate methods of procurement per HAR 3-122-35 (b),
in accordance with procurement rules.
B. JOB NO. 1994-590, PIIHONUA-KUKUAU RESERVOIR AND TRANSMISSION
IMPROVEMENTS:
The contractor, Isemoto Contracting Company, Ltd., has submitted a request for a contract time
extension of twenty-five (25) working days to allow time to make various repairs to the
pipeline easement running from Kaumana Drive down to Kukuau Street. This section of the
access road over the pipeline was damaged during the storms at the end of November and
beginning of December.
This would be the second time extension to the contract.
Ext.
Days
# From (Date) To (Date)
(Working)
Reason
1 12/03/2017 01/03/2018
21
Inclement and unworkable weather conditions
2 01/03/2018 02/08/2018
25
Repair work within pipeline easement caused
by run-off in November/December
Total Days (including this request)
46
Pagel of 3 December 19, 2017, water Board Agenda
6)
If approved, the contract completion date, allowing for holidays, will be extended from January 3,
2018, until February 8, 2018. Engineering staff has reviewed the request and finds that the
twenty-five (25) working day extension is justified and necessary to complete the repair work
required for the project.
RECOMMENDATION: It is recommended that the Board grant this extension of contract time
of twenty-five (25) working days to Isemoto Contracting Company, Ltd., for JOB NO.
1994-590, PIIHONUA-KUKUAU RESERVOIR AND TRANSMISSION IMPROVEMENTS.
NORTH KOHALA:
A. JOB NO. 2017-1078, HAWI #2 DEEPWELL REPAIR:
Bids will be opened on December 14, 2017, at 2:00 p.m., and a report and recommendation will
be provided at the meeting.
7) MISCELLANEOUS:
A. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
B. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
C. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
1. North Kona water restriction
2. South Kona water quality press release
3. Hawaiian Ocean View Well Update
4. Retirees of the Department of Water Supply
D. MANAGER -CHIEF ENGINEER'S EVALUATION FOR CALENDAR YEAR 2017:
Discussion/Action on Manager -Chief Engineer's evaluation, and an effective date for salary
increases for the Manager -Chief Engineer and Deputy.
E. EXECUTIVE SESSION: MANAGER -CHIEF ENGINEER'S EVALUATION FOR
CALENDAR YEAR 2017:
The Board anticipates convening an executive meeting to consider the evaluations of the
Manager for its annual performance review, as authorized by Hawaii County Charter
Section 7-4.6(d) and Hawaii Revised Statutes ("HRS"), Sections 92-4 and 92-5(a)(2). The
Board wishes to have its attorney present, in order to consult with the board's attorney on its
questions and issues pertaining to the board's powers, duties, privileges, immunities, and
liabilities pursuant to HRS Section 92-5(a)(4). A two-thirds vote of the members present,
Page 2 of 3 December 19, 2017, water Board Agenda
pursuant to HRS Section 92-4, is necessary to hold an executive meeting, provided that the
affirmative vote constitutes a majority of the board.
F. ELECTION OF CHAIRPERSON AND VICE -CHAIRPERSON FOR 2018:
Board to elect Chairperson and Vice -Chairperson for the 2018 term.
G. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board.
2. North Kona Water Permitted Interaction Group Update.
8) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board is scheduled for January 23, 2018, 10:00 a.m., at the
Department of Water Supply Operations Center Conference Room, 889 Leilani Street, Hilo, HI
2. Following Meeting:
The following meeting of the Water Board is scheduled for February 27, 2018, 10:00 a.m., at the
West Hawaii Civic Center, Community Meeting Hale (Building G); 74-5044 Ane Keohokalole
Highway, Kailua-Kona, HI
9) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to
participate in this Water Board Meeting should contact Doreen Jollimore, Secretary, at 961-8050 as soon as possible, but
no later than five days before the scheduled meeting. Notice to Lobbyists: If you are a lobbyist, you must register with the
Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A
lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or
$275 in any six-month period for the purpose of attempting to influence legislative or administrative action by
communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County
Code} Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, Hilo,
Hawai` i.
Page 3 of 3 December 19, 2017, water Board Agenda