HomeMy WebLinkAbout2017-11-07 Memo re Administrative Leave During Holiday Season 2017
Wilfred M. Okabe
Managing Director
Harry Kim
Mayor
Barbara J. Kossow
Deputy Managing Director
County of Hawai‘i
Office of the Mayor
25 Aupuni Street, Suite 2603 Hilo, Hawai‘i 96720 (808) 961-8211 Fax (808) 961-6553
KONA: 74-5044 Ane Keohokalole Hwy., Bldg. C Kailua-Kona, Hawai‘i 96740
(808) 323-4444Fax (808) 323-4440
November 8, 2017
MEMORANDUM
TO: Department and Agency Heads
FROM: Harry Kim, Mayor
RE: Administrative Leave duringthe Holiday Season
In appreciation and recognition of the hard work of our valued County employees, I am
granting a half-day administrative leave during this holiday season to be taken on both
Friday, December 22 andFriday, December 29, 2017, pursuant to the guidelines set
forth below.
1)All full-time employees are to be granted a total of eight (8) hours of
administrative leave. Employees on 4-10 work schedules areto be granted one
work dayof administrative leaveand 24 hour Fire personnel are to be granted
one (1) workshift. Administrative leave for part-time employees shall be granted
on a pro-rated basis contingent on their full-time equivalency.
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2)Employees, may take (4) hours of administrative leave on both December 22
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andDecember 29.Should operations permit, employees may elect to take
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eight (8) hoursof administrative leave all on one day, either December 22or
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December 29.For 24 hour Fire personnel, administrative leave maybe taken
for one work shift.
3)Notwithstanding the granting of the administrative leave, please ensure that
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offices providing services to the public remain open all day on December 22
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andDecember 29. Minimum staffing of theseofficeson both days are
permitted.
4)Employees who must work and cannot be granted administrative leave on either
of the daysshall not be entitled to overtime, but shall be given equivalent
County of Hawai‘i is an Equal Opportunity Provider and Employer.
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November 8, 2017
administrative time off within a reasonable period thereafter as approved by their
department head. Department heads shall ensure arrangements are made to
provide administrative time off that is fair to employees.
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and/or December 29
5)Employees whose regular days off fall on December 22
will be permitted to take the appropriate number of hours of administrative time
off within a reasonable period thereafter as approved by their department head.
6)In order to assist with administrative record keeping, all administrative leave
hoursgranted pursuant to this memorandum, shall be scheduled and taken by
March 31, 2018.
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and/or December 29shall
7)Employees who are on paid leave on December 22
be charged only for those hours in excess of the administrative leave hours.
8)Employees whomust start their vacation leave before the end of the calendar
year in order to avoid forfeiting vacation leave are permitted to take the
administrative time off at a later date as approved by their department head.
9)Employees on leave of absence without pay, hourly contractual employees and
students shall not be entitled to this administrative leave.
Please notify your respective employees of the above and that I appreciate all of the
hard work they do for our community.
Also, please notify your employees to contact your HR representative if they have any
questions.
Have a safe and happy holiday season!
County of Hawai`i is an Equal Opportunity Provider and Employer.