HomeMy WebLinkAbout2017-11-08 Public Access, Open Space and Natural Ressources Preservation Commission Minutes
PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES
PRESERVATION COMMISSION (PONC)
MINUTES-REGULAR SESSION
November 13, 2017
Hilo Council Chambers Hilo County Building
25 Aupuni Street Suite 1104 Hilo, Hawai'i 96720
Present: Vice-Chair (VC) Kekaulike Tomich
Commissioner Kai’ena Bishaw II
Commissioner Dr. Wayne Frank
Commissioner René Siracusa
Commissioner Susan Fischer
Absent: Chairperson (Chair) Cynthia Nazara
Commissioner Timothy DeLozier
Commissioner Rick Warshauer
Others Present: Commission Secretary Maxine Cutler
Deputy Corporation Counsel Amy Self
Property Manager, Finance Hamana Ventura
CALL TO ORDER
The meeting was called to order by Vice-Chair Mr. Tomich at 10:12 a.m.
STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS
No Statements from the public
APPROVAL OF MINUTES
Motion: Ms. Siracusa: motion to approve September 11, 2017 minutes as
amended by Ms. Fischer and Ms. Siracusa. Seconded by Mr. Bishaw II; no
discussion; all members voted aye, motion carried.
Motion: Ms. Siracusa: motion to approve October 9, 2017 minutes as corrected
by both Ms. Fischer and herself. Seconded by Dr. Frank; in discussion Ms.
Fischer asked Counsel Ms. Self if typos can be corrected after the minutes are
approved. Ms. Self clarified typos can be corrected after approved. All
members voted aye, motion carried.
WRITTEN COMMUNICATION
No written communication.
DEPARTMENT OF FINANCE REPORT
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Ms. Siracusa asked for the status on the Vacationland Trust acquisition to Mr.
Ventura.
Mr. Ventura: Regarding the Vacationland Trust acquisition, both parties (owners
and County Legal Department) are in direct communication. We are moving
forward.
OFFICE OF THE CORPORATION COUNSEL’S REPORT
Ms. Self: Nothing to report.
CHAIRPERSON’S REPORT
VC Mr. Tomich: Nothing to report.
UNFINISHED BUSINESS
1. Commission to review and approve 2017 Prioritized List.
Motion: Mr. Bishaw II moved to approve the 2017 Prioritized List of the
properties for the 2017 Annual Report to the Mayor; Seconded by Ms.
Siracusa; no discussion; all members voted aye, motion carried.
2. Commission to review, discuss, and approve 2018 Assessment Criteria Form
used to rank and score all suggestions.
Each commissioner debated at length the effectiveness of the scoring and
definition of each criteria and each bullet within each criteria. The focus is
trying to simplify the total over-all- scoring to either 50 or 100 possible
points.
Motion: Dr. Frank moved to remove in Criteria 2, Section C. Benefit to
the general public because it is re-daunted of all the Criteria of Criteria
1; Seconded by Ms. Siracusa; all members voted aye, motion carried.
Motion: Ms. Siracusa moved to combine Block C and D in Criteria 1 with
their titles; Seconded by Dr. Frank. After discussion, four members
voted aye with one nay.
VC Mr. Tomich suggested the commission to focus on the total possible
scoring to 50, and then double it to 100. After much discussion and
deliberation:
Motion: Ms. Siracusa moved to reconsider her previous motion about
combining Block C & D in Criteria 1 and their titles; Seconded by Dr.
Frank; no discussion; all members voted aye, motion carried.
Motion: Mr. Bishaw II moved to score five points to each block (A, B, C)
both Criteria 2 and 3. For a total possible points of 15 in each Criteria;
Seconded by Dr. Frank; after some discussion, all members voted aye,
motion carried.
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Dr. Frank: confirms at this point the total possible points for Criteria 1 is
worth 20 points, Criteria 2 is worth 15 points, and Criteria 3 is worth 15
points; by adding the total points for each criteria is now worth 50 points.
Can we now double to 100?
Motion: Ms. Siracusa moved to double the scoring to 100; Seconded by
Dr. Frank; after some discussion; all members voted aye, motion
carried.
NEW BUSINESS
1. Commission to select new date for November 2018. The regular meeting
scheduled for November 12, 2018 is Veteran’s Day Holiday.
Motion: Dr. Frank moved the November meeting be held on Monday the
th
5; Seconded by Mr. Bishaw II, no discussion, motion carried.
2. Commission to review, discuss, and approve 2018 Suggestion Form with new deadline
date.
Ms. Fischer: discussed the objectives of the site visits and asked that this be put on the
agenda for the next meeting.
Motion: Ms. Siracusa moved the Suggestion Form with the new deadline date at the
end of February; Seconded by Mr. Bishaw II, no discussion, motion carried.
3. Commission to review, discuss, and approve Press Release Public Notice for
the 2018 Suggestion Forms for December 2017.
Motion: Mr. Bishaw II moved to approve Press Release Public Notice for the
2018; Seconded by Ms. Siracusa, no discussion, motion carried.
4. Commission to review, CDP Schedule for PONC related commission's duties.
Ms. Cutler: clarifies with the commission the current CDP Action Committees and Ms. Self
clarified that Hāmākua is still a steering committee.
Motion: Ms. Siracusa moved to allow the various commissioners to represent various
CDP Action Committees; Seconded by Mr. Bishaw II, no discussion, motion carried.
5. VC Mr. Tomich: recessed for five minutes. After approximately five minutes, the commission
reconvened.
6. Commission to review, finalize, and approve the 2017 Annual Report to the Mayor.
Ms. Cutler: presents to the commission a compiled draft of the 2017 Annual Report to the
Mayor for the commission to review each page to include the 2017 Prioritized list and maps.
The commission reviewed, discussed, examined, the draft and made some corrections,
additions, and deletions as needed to the draft reports; especially to Items No. 5, 7, and 10.
Motion: Mr. Bishaw II moved to approve the 2017 Annual Report to the Mayor, with
these corrections; Seconded by Ms. Siracusa; no discussion, all members voted aye,
motion carried.
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7. Commission to review Pohaha Lani's Stewardship Grant Report from P&R.
8. Commission reviewed and discussed the Grant Report from Pōhāhā I Kalani.
Ms. Siracusa is concerned with building a platform and a hale. The
commission would like to notify P&R regarding that building of structures.
Ms. Self would follow-up with P&R regarding this issue.
9. Election of new officers for 2018.
Ms. Siracusa nominates Mr. Tomich as the 2018 PONC Chair; Mr. Tomich
accepted; Seconded by Ms. Fischer; no discussion; all members voted
aye, motion carried.
Dr. Frank nominates Ms. Siracusa as Vice Chair; Ms. Siracusa accepted;
Seconded by Ms. Fischer; no discussion, all members voted aye, motion
carried.
ANNOUNCEMENTS
The next special meeting is scheduled for Monday, January 8, 2017 at
10:00 a.m. in West Hawai‘i Civic Center, Building G Conference Room,
74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawai‘i 96740.
Set agenda for Monday, January 8, 2017
1. Ms. Self will be presenting an Office of Information Practices (OIP)
presentation.
2. Commissions to discuss, review, and approve PONC Ad Hoc
Committee Site Visit Criteria Assessment Report.
ADJOURNMENT
Meeting was adjourned at 12:28 p.m.
Respectfully submitted,
M axine C utler
Maxine Cutler
PONC Commission Secretary
(Approved on January 8, 2018)
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