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Home My WebLink About2018-01-09 KCDP Minutes FinalHarry Kim Mayor County of Hawaii PLANNING DEPARTMENT KONA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawai`i 96720 Phone (808) 961-8288 • Fax (808) 961-8742 Tuesday, January 9, 2018 Meeting Minutes Michael Yee Director Daryn Arai Deputy Director CALL TO ORDER Chair DeFranco called the Kona Community Development Plan (KCDP) Action Committee (AC) to order at 5:04 p.m. in the West Hawai'i Civic Center Community Hale. The following persons were present: ROLL CALL Action Committee Members Present: Barbara DeFranco (Chair), Charles Young (Vice -Chair), Arnold Rabin, Doug Payne, Hiram Rivera, Kari Kimura, and Shirley David. Action Committee Members Absent -Excused: Janice Palma-Glennie, and Shane Palacat-Nelsen. Staff: Keola Childs — Kona CDP Planner; and Planners Hans Santiago and Heather Bartlett. Members of the public: 4 ADDITIONS TO THE AGENDA: NONE ANNOUNCEMENTS: NONE PUBLIC COMMENT ON AGENDA ITEMS: One person signed up to provide comment. He chose to speak at the time of his referenced agenda item. 1. Jeff Zimpfer, speaking on behalf of Rhonda Loh, Acting Superintendent of the National Park Service (NPS), testified on agenda item #1 — Kona Community Development Plan Proposed Amendments Subcommittee. Mr. Zimpfer read a letter from Rhonda Loh to the Action Committee expressing concern for the removal of legal verbiage that may affect environmental protections; this included a concern that removing concurrency requirements may negatively impact groundwater withdrawal in areas surrounding Kaloko-Honokohau National Historical Park. Communication No. 2018-02: Letter from NPS Regarding CDP Amendments may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/91641/Pagel.aspx APPROVAL OF MINUTES: Committee Member David moved to approve the minutes of the November 15, 2017 meeting as submitted. Second by Vice Chair Young. The motion to approve the minutes as submitted passed with 5 votes aye, 0 votes nay (Committee Members Rivera and Kimura were not present at the time of the vote). Hawai `i County is an Equal Opportunity Provider and Employer Page 1 REPORTS and OTHER PRESENTATIONS: 1. Kona Community Development Plan (CDP) Proposed Amendments Subcommittee: On behalf of the Subcommittee Chair Palacat-Nelsen, Committee Member David explained that the subcommittee is still working through the CDP Amendments proposed by the Hawai'i County Mayor's office (Communication no. 2017-03) and that they hope to provide their final report in a future meeting. The next subcommittee meeting would be held on Thursday, January 11th in the West Hawai'i Civic Center with a tentative meeting scheduled for January 25th Chair DeFranco encouraged Action Committee members to submit their comments regarding amendments to the CDP in writing to Planning staff or the Subcommittee Chair Palacat-Nelsen. Communication No. 2017-03: Proposed CDP Amendments may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/90193/Pagel.aspx BUSINESS: 2. Election of Action Committee Officers: Committee Member Rabin moved to nominate Charles Young as Chair of the Action Committee. Second by Committee Member Payne. Vice -Chair Young expressed his gratitude for the nomination but felt that the decision should be postponed until the whole Action Committee can provide input. He also expressed a desire to only serve as Chair for the period of one year, if elected. Chair DeFranco moved to nominate Shirley David as Vice -Chair of the Action Committee. (Note: there was no second to the motion). Chair DeFranco stated that while Committee Member David is still new to the Action Committee, her knowledge of meeting facilitation and Roberts Rules would make her a great asset in that capacity. Committee Member Payne moved to postpone this agenda item for a future meeting with greater Committee Member attendance. Second by Committee Member David. The motion to postpone passed with 5 votes aye, 0 votes nay (Committee Members Kimura and Rivera were not yet present at the time of the vote). 3. Communication No. 2018-01 Discussion of 2018 AC Meeting Dates and Goal Setting: Action Committee Members expressed how the proposed 2018 meeting schedule might improve, taking into consideration scheduling conflicts and methods to encourage more public involvement. The Action Committee expressed the following points in opposition to a 5pm meeting time: work/personal schedule conflicts, conflicts with other boards and commissions (in particular the Kailua Village Design Commission), dinner time and family care responsibilities, and a lack of energy during late meetings. The Action Committee also expressed concern for a loss of momentum when meetings are only once every other month Planning Staff explained the reasoning behind the Department's decision to change the meeting date and time. The time change to 5pm was to encourage more public attendance at meetings and to create more consistency between the Kona CDP and the other district CDPs. The day change from Wednesday to Tuesday was the result of limited meeting space www.hiplanninjdept.com kona(aihawaiicountv.Qov Page 2 availabilities and a good faith attempt to coordinate the schedules of the Action Committee members. The previously made change to an every other month meeting schedule was a response to limited resources, and the need to create a venue to provide updates and get feedback from the General Plan Comprehensive Review process. They also expressed their view that the Action Committee members can get a lot accomplished through their involvement with other community groups and AC subcommittees, of which increased time between meetings may be a benefit. The Action Committee suggested hosting special community meetings in the evening time (6:30 or 7pm) in various locations around the Kona district during the interim between regularly scheduled 2pm meetings. These special meetings would be tailored with vague or location -specific discussion items to create a forum for community input. Committee Members also suggested advertisements in local newspapers for these meetings. Planning Department staff reminded the Action Committee members that they also have the ability to reach members of the community through both (1) investigatory subcommittees which can include, under direction of the subcommittee chair, public participation of independent citizens and representatives of other community groups, and (2) by AC members participating in other community groups (or "Liaison groups"), for which that AC member unofficially but effectively acts a liaison. As an informal liaison, should they become aware of issues in their community that pertain to implementation of the Kona CDP, they can notify the Chair and Planning Department staff to request an agendized discussion. A brief discussion of the different types of subcommittees took place and are described in detail below: NOTE: Investigatory Subcommittees may include up to four Action Committee members, are created by a motion during an Action Committee meeting, but must have a clearly-defined investigatory purpose or mission (to investigate and report findings and recommendations to the full Action Committee). Once the stated mission has been completed the Subcommittee is then dissolved unless it is then assigned a new clearly-defined mission at a following Action Committee meeting. An investigatory subcommittee does not have to post agendas, minutes, and other meeting materials but has no authority to take any action or make any decisions on behalf of the full Action Committee. The State's Sunshine Law requires that subcommittees be formed and their results heard and deliberated upon by the full body (the Action Committee in three steps, one in each of three separate meetings of the full body: the first to create the subcommittee, the second for the subcommittee to report to the Action Committee, and the third for the Action Committee to decide upon appropriate action. Other Community Groups (or Liaison Groups) are any and all existing, independent community organizations of every type, and are not affiliated with the CDP Action Committee. Action Committee members (up to two maximum) may participate in (liaise with) membership and activities of these independent groups just as they would if they were not members of the Action Committee as well. When a CDP related issue is addressed by the group and support from the Action Committee is desired, the Community Group may, through the liaising Action Committee member, request such support through an agendized Action Committee meeting where committee members can decide how best to support the particular initiative. The Action Committee requested a meeting date of February 14th at 2pm for their next meeting along with a 6:30pm meeting in March. Planning Staff agreed to look into meeting room reservations to accommodate. www.hiplanninjdept.com kona(aihawaiicountv.Qov Page 3 4. Nominations of lands in North and South Kona for acquisition with Funds from the County's Public Access, Open Space and Natural Resources Preservation Fund. No land nominations for the Public Access, Open Space and Natural Resources Commission (PONC) were heard. This agenda item was postponed for consideration during the Action Committee's tentative February meeting. AGENDA FOR NEXT MEETING: (to be announced date and time in February 2018) 1. PONC Nominations (continued) 2. Election of AC Officers (continued) 3. Kona Open Space Network Report Discussion 4. 2018 Action Committee Goals ADJOURNMENT: The Chair, without objection, adjourned the meeting at 6:29 p.m. All Action Committee information can be viewed and downloaded from our website: http://www.hawaiicountycdp.infanorth-and-south-kona-cdp www.hiplanninjdept.com kona(iihawaiicountv.Qov Page 4