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Home My WebLink About2018-01-08 Public Access, Open Space and Natural Resources Preservation Commission_Minutes_Approved 05",)# !##%33Ǿ /0%. SPACE, !.$ .!452!, 2%3/52#%3 02%3%26!4)/. #/--)33)/. (PONC) MINUTES-2%'5,!2 3%33)/. Building G, Conference Room, West Hawaii Civic Center 74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii 96740 * ´ ±¸ ΗǾ ΑΏΐΗ Present:ChairpersonKekaulike Tomich Vice-Chair Rene Siracusa CommissionerTimothy DeLozier CommissionerKaiena Bishaw II CommissionerDr. Wayne Frank CommissionerRick Warshauer CommissionerSusan Fischer CommissionerCynthia Nazara Others Present:Commission SecretaryMaxine Cutler Deputy Corporation CounselAmy Self Property Manager, FinanceHamana Ventura #!,, 4/ /2$%2 A quorum was present and Chairman Tomich called the meeting order at 10:04 a.m. 34!4%-%.43 &2/- 4(% 05",)# /. !'%.$! )4%-3 There were no statements from the public under this section of the agenda. !002/6!, /& -).54%3 -®³¨®Ȁ -²ȁ 3¨± ¢´² ¬®µ¤£ ³® ¢¢¤¯³ .®µ¤¬¡¤± ΐΒǾ ΑΏΐΖ ¬¨´³¤² £ ²¤¢®£¤£ ¡¸ -±ȁ "¨²§ ¶ )) ² ¬¤£¤£ ¡¸ ¡®³§ -²ȁ &¨²¢§¤± £ -²ȁ 3¨± ¢´² earlier. !¥³¤± ¡±¨¤¥ £¨²¢´²²¨®Ǿ ³§¤ ¬®³¨® ¶ ² unanimously ¢ ±±¨¤£ ¡¸ µ®¨¢¤ µ®³¤ȁ WR)44%. #/--5.)#!4)/. There was no written communication under this section of the agenda. #(!)20%23/.Ȍ3 REPORT Chairman Tomich stated that there was no report. $%0!24-%.4 /& &).!.#% 2%0/24 Hawai‘i County is an Equal Opportunity Provider and Employer. Mr. Ventura announced that negotiations for the acquisitions of both Vacationlands Trust, a.k.a. Waiopae in Puna and Hale O Kaili in North Kohala are still on going. /&&)#% /& 4(% #/20/2!4)/. #/5.SE,Ȍ3 2%0/24 There being no counsel report, Ms. Self, presented to the commission: The State of Hawaii, Office of Information Practices, Sunshine Law (HRS 92) approved OIP Sunshine Law Training power-point presentation. During the presentation, the commission held open discussions regarding: 1.PONC Commission defining role as an advisory to the Mayor regarding commission responsibilities according to Hawaii County Charter and Code. 2.Effective July 1, 2018: a.Documents need to be available for all commissioners and public before any public meetings. b.Posting of all draft and approved minutes changed from 30 days to 40 days after the commission meets. c.Minutes for executive meetings are not public until the conclusion of that subject but needs to be on the agenda. d.As an advisory board, PONC minutes are neither verbatim nor transcribed. It does need to provide a true reflection of matters discussed. 3.Agenda items must be approved by Chairman Tomich and posted six calendar days before the scheduled meeting. Any amendments to the agenda must meet a 2/3rds majority vote, establish reasonably major importance, and will affect a significant number of people. 4.Any handouts or commissioner reports must be made available to the public and commissioners and given to Ms. Cutler six days before any PONC meeting. 5.Limiting the time allowance for public testimony is upon discretionary of Chairman Tomich, Vice Chair Siracusa or acting Chair of that meeting. However, Ms. Self clarifies that presentations by the public must be on the agenda as a presenter, not a testimony. 6.Violation of the sunshine exists when more than two commissioners are discussing items on/or not on the agenda at any given time. 7.The commission discussed in great length the purpose for Ad Hoc committee for site visits, required number of meetings selection, duties, and reporting; in comparison to selection of two commissioners going out and reporting their findings in the next meeting by calling Ms. Cutler to put it on the agenda. 5.&).)3(%$ "53).%33 There being no unfinished business in this section of the agenda, Chairman Tomich moved to the next item on the agenda. .%7 "53).%33 Hawai‘i County is an Equal Opportunity Provider and Employer. 1.Ms. Fischer, Ms. Nazara, and Ms. Siracusa reported the result of their CDP Action Committee assignments. Ms. Fischer reported a concern was raised by Ms. Toni Withington that the deadline was too soon. Ms. Siracusa commented the reason to up the deadline was to effectively perform our due diligence in discovery, investigating, fact-finding, reporting, and evaluation process of all nominations. 2.The commission recognizes considerable latitude was practiced in determining procedures and methodology for site visits. In pursuant to HRS § 92-2.5(b)(1), open discussion by the commission prove the effectiveness of site visits for scoring all nominations fairly and equally was critical, although worthwhile; the present procedures proved inadequate for the evaluation process. A handout presented by Mr. Warshauer was put forth to the commission to consider a standardize form of implementing a uniformed evaluation site visit procedure when commissioners visit nominated properties and reporting. The commission openly discussed items on the handout, before making any motion to try to define the directionality of the motion. Mr. DeLozier suggested that accessibility of nominated properties for commission visits must be planned and coordinated in advance. He suggested the following revisions to the bullet points on the handout as follows: &¨±²³ bullet point: a.The first sentence, no changes needed. b.The second and third sentence should be completely deleted because there is an implementation of an opinion in it. He would suggest replacing with, To verify the accuracy of the maps provided. c.The last sentence, no changes needed. 3¤¢®£ bullet point: a.Revise it to read, As best as possible the report should supply \[add: factual\] information \[remove: and judgement\] as to how the property meets the various points of the \[remove: three\] assessment \[remove: points of the\] criteria. 4§¨±£ bullet point: a.Delete entirely. It is already addressed in the second bullet point: point because it is one of the assessment criteria. &®´±³§ bullet point: a. is there a larger \[add: possible\] strategy &¨¥³§ £ 3¨·³§ bullet points: a.No changes needed. 3¤µ¤³§ £ %¨¦§³§ bullet point: a.Delete completely. It is already addressed in the second bullet point: point by saying assessment criteria. .¨³§ bullet point: a.The first two sentences delete. b.Replace with: Does this acquisition of this open space serve the public? \[delete the rest of the sentence\] Hawai‘i County is an Equal Opportunity Provider and Employer. c.No other changes needed. , ²³ bullet point: a.Revise to read, Are the \[remove: views\] \[add: observations\] of \[remove: all\] the committee members \[remove: commissioners, because you are creating an Ad Hoc Committee\] present on the site visits represented on these site reports? \[remove the rest\] -®³¨®Ȁ -±ȁ $¤,®¹¨¤± ¬®µ¤£ ³® ¯¯±®µ¤ ³§¤ 0/.# 3¨³¤ 6¨²¨³² #±¨³¤±¨ ¥®± ³§¤ !£ (®¢ #®¬¬¨³³¤¤ £®¨¦ ²¨³¤ µ¨²¨³² ² ¬¤£¤£ȁ 3¤¢®£¤£ ¡¸ $±ȁ Frank. ! £¨²¢´²²¨® ¤²´¤£ ¢« ±¨¥¸¨¦ ³§¤ ¯¯«¨¢ ³¨® ®¥ ³§¤²¤ ¢±¨³¤±¨ ¥®± !£ (®¢ #®¬¬¨³³¤¤ ®± committees; -±ȁ $¤,®¹¨¤± ¢®¥¨±¬² ³§¤ ¬®³¨® ¨² ¥®± !£ (®¢ #®¬¬¨³³¤¤Ǿ ¡´³ ² ¨£¨µ¨£´ « ¬¤¬¡¤±Ǿ ³§¤²¤ ¢±¨³¤±¨ ¯±®¢¤£´±¤² £®Ȍ³ ¯¯«¸ȁ !¥³¤± ¡±¨¤¥ £¨²¢´²²¨®Ǿ #§ ¨±¬ 4®¬¨¢§ ¢ ««¤£ ¥®± µ¤±¡ « µ®³¤Ǿ ¶§¨¢§ ±¤²´«³¤£ ¨ ΖȀΐȁ -®³¨® ¢ ±±¨¤£ȁ ANNOUNCEMENTS 1)The next special meeting is scheduled for Monday, March 12, 2018 at 10:00 a.m. in Hilo Council Chambers 25 Aupuni St., Suite #1401, Hilo, Hawaii 96720 2)Set agenda for Monday, March 12, 2018 a)Commission to discuss formation of Ad Hoc Committee(s) b)The process of Reporting c)Review submitted Suggestion Nomination d)Selection of Sites to Visit ADJOURNMENT There being no further agenda items, Chairman Tomich adjourned this meeting at 12:31 p.m. Respectfully submitted, M axine C utler Maxine Cutler Commission Secretary !¯¯±®µ¤£ ¡¸ 0/.# #®¬¬¨²²¨® ® - ±¢§ ΔΕǾ ΕΓΔΛ Hawai‘i County is an Equal Opportunity Provider and Employer.