HomeMy WebLinkAbout2018-05-22 Water Board Agenda
DEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAI‘I
WATER BOARD MEETING
AGENDA
MEETING DATE: May 22, 2018
TIME: 10:00 a.m.
PLACE: West Hawai‘i Civic Center, Community Center (Building G);
74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawai‘i
1) CALL TO ORDER – 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES – Minutes of the May 7, 2018, Special Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) SOUTH HILO:
A. MAINTENANCE BID NO. 2018-12, REPAIR AND MAINTENANCE OF AIR
CONDITIONING SYSTEM, WAIĀKEA OFFICE PLAZA, DEPARTMENT OF
WATER SUPPLY:
Bids will be opened on May 17, 2018, at 2:30 p.m.; and a report and recommendation will be
provided at the meeting.
B. COST SHARING FOR KALANIANA‘OLE AVENUE WATERLINE IMPROVEMENTS
AND INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF
HAWAI‘I, DEPARTMENT OF TRANSPORTATION, AND THE COUNTY OF
HAWAI‘I, DEPARTMENT OF WATER SUPPLY:
The State Department of Transportation, Harbors Division (HDOT) is participating in the
Kalaniana‘ole Reconstruction – Kamehameha to Kauhane roadway widening and resurfacing
project with the County Department of Public Works. As part of the project, the HDOT,
Harbors Division is proposing to bring the water system servicing the harbor up to current
standards by installing a 12” waterline from Kamehameha Avenue to the harbor, should the
Department of Water Supply (DWS) be willing to share its proportionate cost of the
installation. The improvements contemplated by HDOT are consistent with the DWS’ 20-Year
Master Plan for the Kalaniana‘ole Avenue Waterline Improvement project, which also include
upgrading the existing 6” waterline from Kamehameha Avenue to the Hilo Harbor to a 12”
waterline to bring the system up to current standards. The project is not on the current 5-year
CIP; however, this is an opportunity to partner with HDOT to accomplish our capital
improvement replacement project sooner than originally contemplated and at a lesser cost to
DWS.
It is proposed that DWS, through a Memorandum of Understanding (MOU) with HDOT
Harbors, commit to funding up to one-half of the actual water system upgrade costs in an
Page 1 of 10 May 22, 2018, Water Board Agenda
amount not to exceed one half of DWS’ cost estimate of $1,600,000.00 plus a 10%
contingency. If approved, DWS would reimburse HDOT Harbors in an amount not to exceed
$880,000.00. DWS staff has based the cost estimate on the preliminary construction plans and
HDOT Harbors, through the MOU, is willing to bear all costs for the waterline improvement
project above and beyond DWS’ cost estimate and contribution. The subject intergovernmental
agreement authorizes the Department to reimburse HDOT for its portion of the improvements
per the terms outlined above.
RECOMMENDATION: It is recommended that the Board approve the funding of the
Kalaniana‘ole Waterline Improvement CIP project up to $880,000.00 and the Agreement with
the HDOT for the reimbursement, subject to the review and approval of the Manager-Chief
Engineer and Corporation Counsel and to allow either the Chairperson or the Vice-Chairperson
to execute the document.
6) SOUTH KOHALA:
A. WATER TREATMENT BID NO. 2018-10, FURNISHING AND DELIVERING OF
VARIOUS TREATMENT CHEMICALS (LIQUID AMMONIA; 50% LIQUID
CAUSTIC SODA; C-9 POLYPHOSPHATE; 38% SODIUM BISULFITE; 50%
SULFURIC ACID; 12.5% SODIUM HYPOCHLORITE; AND 50% SODIUM
HYDROXIDE) TO THE WAIMEA WATER TREATMENT PLANT, DISTRICT OF
SOUTH KOHALA (ON AN AS-NEEDED BASIS):
Bids were opened on May 10, 2018, at 2:30 p.m.; and following are the bid results:
Phoenix V Shannon Airgas USA JCI Jones
LLC dba BEI Chemical LLC Chemicals, Inc.
Hawai‘i Corporation
A~ Liquid Ammonia (50 No Bid No Bid $553.43 No Bid
per year) Cost per 100
pound cylinders
B~ 50% Liquid Caustic $1,756.83 No Bid No Bid No Bid
Soda (15 per year) Cost per
dry ton
C~ C-9 Polyphosphate (60 $1,002.29 $911.11 No Bid No Bid
per year) Cost
per 30 gallon drum
D~ 38% Sodium Bisulfite $1,898.22 No Bid No Bid No Bid
(2 per year) Cost per 275
gallon tote
E~ 50% Sulfuric Acid (6 $697.64 No Bid No Bid No Bid
per year) Cost per 750
pound drum
F~ 12.5% Sodium $1,485.96 No Bid No Bid No Bid
Hypochlorite (4 per year)
Cost per 330 gallon tote
G~ 50% Sodium Hydroxide $330.52 No Bid No Bid No Bid
(6 per year) Cost per 650
pound drum
Page 2 of 10 May 22, 2018, Water Board Agenda
RECOMMENDATION: It is recommended that the Board award the contract for WATER
TREATMENT BID NO. 2018-10, FURNISHING AND DELIVERING OF VARIOUS
TREATMENT CHEMICALS (LIQUID AMMONIA; 50% LIQUID CAUSTIC SODA; C-9
POLYPHOSPHATE; 38% SODIUM BISULFITE; 50% SULFURIC ACID; 12.5% SODIUM
HYPOCHLORITE; AND 50% SODIUM HYDROXIDE) TO THE WAIMEA WATER
TREATMENT PLANT, DISTRICT OF SOUTH KOHALA (ON AN AS-NEEDED BASIS)
to Phoenix V LLC dba BEI Hawai‘i for Parts B, D, E, F and G; to Shannon Chemical
Corporation for Part C; and to Airgas USA LLC for Part A at the unit prices listed above, for
the period from July 1, 2018, through June 30, 2020, and that either the Chairperson or the
Vice-Chairperson be authorized to sign the contracts, subject to review as to form and legality
of the contracts by Corporation Counsel.
B. JOB NO. 2017-1084, PARKER #1 DEEPWELL EXTRACTION, BOREHOLE
ALIGNMENT SURVEY, AND PUMP AND MOTOR REFURBISHING:
Bids will be opened on May 17, 2018, at 1:30 p.m.; and a report and recommendation will be
provided at the meeting.
7) MISCELLANEOUS:
A. DEDICATIONS:
We received the following documents for action by the Water Board. The water systems have
been constructed in accordance with the Department’s standards and are in acceptable condition
for dedication.
1. GRANT OF EASEMENT AND BILL OF SALE
SUB. No. 95-000119
Grantor: Graphic Images Hawaii Inc.
Tax Map Key: (3) 1-6-003: 010 (portion)
Facilities Charge: $89,190.00 Date Paid: 4/10/2018
Final Inspection Date: 4/18/2018
Water System Cost: $255,800.00 (Phase 1)
RECOMMENDATION: It is recommended that the Water Board accepts these documents
subject to the approval of the Corporation Counsel and that either the Chairman or the
Vice-Chairman be authorized to sign the documents.
B. MATERIAL BID NO. 2018-03, FURNISHING AND DELIVERING PIPES, FITTINGS,
WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL
SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT,
CHLORINATORS, MOTORS, AND MISCELLANEOUS ITEMS FOR THE
DEPARTMENT OF WATER SUPPLY STOCK:
Bids were opened on May 9, 2018, at 1:30 p.m.; and following are the bid results:
The contract period for all Parts is one year, from July 1, 2018, to June 30, 2019. All Parts are
established price agreements for materials on an “As-Needed Basis.”
Page 3 of 10 May 22, 2018, Water Board Agenda
RECOMMENDATION: It is recommended that the Board award the contract to the following
bidders for MATERIAL BID NO. 2018-03, FURNISHING AND DELIVERING PIPES,
FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES,
ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY
EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE
DEPARTMENT OF WATER SUPPLY STOCK, on an as-needed basis, as listed below, and
that either the Chairperson or the Vice-Chairperson be authorized to sign the contract(s),
subject to review as to form and legality of the contract(s) by Corporation Counsel. The
contract period shall be from July 1, 2018, to June 30, 2019.
PART
DESCRIPTION BIDDER AMOUNT
NO.
DUCTILE IRON PIPE, PUSH-ON TYPE
1 Ferguson Enterprises, Inc.
$57,750.00
JOINT
2 DUCTILE IRON FITTINGS Ferguson Enterprises, Inc.
$54,243.90
DUCTILE IRON SOLID BODY
3 Pacific Pipe Co., Inc.
$31,705.80
SLEEVES
4 FLANGE GASKETS Ferguson Enterprises, Inc.
$6,460.22
NUTS, BOLTS, AND THREADED
5 Fastenal Company
$38,729.68
RODS
6 COPPER TUBING Pacific Pipe Co., Inc.
$70,507.70
GALVANIZED PIPES T&C
7 Ferguson Enterprises, Inc.
$18,067.50
(THREADED & COUPLED)
9 METER BOXES Ferguson Enterprises, Inc.
$48,300.00
10 METER COVERS Ferguson Enterprises, Inc.
$3,425.00
11 AUTOMATIC METER READING UNIT Ferguson Enterprises, Inc. $56,100.00
12 5/8” WATER METERS Ferguson Enterprises, Inc.
$95,382.00
13 NEPTUNE T-10 SERIES METER PARTS Ferguson Enterprises, Inc.
$718.30
15 1”- 2” WATER METERS Ferguson Enterprises, Inc.
$22,875.00
16 COMPOUND WATER METERS Ferguson Enterprises, Inc.
$12,735.00
17 DETECTOR CHECK METERS Ferguson Enterprises, Inc.
$6,600.00
18 FIRE SERVICE METERS Ferguson Enterprises, Inc.
$40,000.00
19 FIRE HYDRANTS Ferguson Enterprises, Inc.
$100,825.00
AP Water Supply, Inc., dba
20 MUELLER FIRE HYDRANT PARTS
$5,249.65
HIW Hawai‘i
MUELLER FIRE HYDRANT AP Water Supply, Inc., dba
21
$5,127.00
EXTENSION KITS HIW Hawai‘i
AMERICAN DARLING FIRE
22 Ferguson Enterprises, Inc.
$9,000.00
HYDRANT PARTS
AMERICAN DARLING FIRE
23 Ferguson Enterprises, Inc.
$47,450.00
HYDRANT EXTENSION KIT
AP Water Supply, Inc., dba
24 BALL METER VALVES
$54,140.00
HIW Hawai‘i
BALL VALVE, PACK JOINT X METER
25 Ferguson Enterprises, Inc.
$38,180.00
COUPLING / FIP
26 COMPRESSION JOINT COUPLING Ferguson Enterprises, Inc.
$5,800.00
27 METER FLANGE COUPLING Ferguson Enterprises, Inc.
$4,150.00
28 PACK JOINT COUPLING Ferguson Enterprises, Inc.
$40,811.00
Page 4 of 10 May 22, 2018, Water Board Agenda
PART
DESCRIPTION BIDDER AMOUNT
NO.
CORPORATION AND CURB STOPS –
29 Ferguson Enterprises, Inc.
$95,557.50
BALL TYPE
30 PRESSURE REGULATORS Ferguson Enterprises, Inc.
$1,177.41
32 INVERTED MARKING PAINT Fastenal Company
$8,276.00
33 AIR RELIEF VALVES Ferguson Enterprises, Inc.
$24,875.00
SLOW CLOSING AIR/VACUUM
34 Ferguson Enterprises, Inc.
$146,981.72
VALVES
35 SILENT CHECK VALVES Engineered Systems, Inc.
$81,835.28
36 DUCKBILL CHECK VALVES Ferguson Enterprises, Inc.
$109,597.75
GATE VALVES – 3” AND LARGER, AP Water Supply, Inc., dba
38 $34,486.00
125# CLASS HIW Hawai‘i
GATE VALVES – 3” AND LARGER,
39 Ferguson Enterprises, Inc.
$62,650.00
250# CLASS
AP Water Supply, Inc., dba
40 BUTTERFLY VALVES
$10,524.00
HIW Hawai‘i
41 AUTOMATIC CONTROL VALVES Ferguson Enterprises, Inc.
$2,263,753.39
43 RESERVOIR LEVEL INDICATOR TK Process Hawai‘i, LLC
$5,751.99
44 HATCH FRAMES AND COVERS Ferguson Enterprises, Inc.
$27,850.00
45 ARC FLASH PPE – DAILY WEAR Fastenal Company
$2,272.59
46 ARC FLASH PPE - SUPPLEMENTAL OneSource Distributors, LLC
$17,925.00
47 ELECTRICAL GLOVES OneSource Distributors, LLC
$1,232.00
Graybar Electric Company,
48 DIGITAL MULTIMETER & TESTING
$3,165.66
Inc.
Graybar Electric Company,
49 ELECTRICAL SAFETY EQUIPMENT
$3,040.61
Inc.
ELECTRICAL EQUIPMENT TESTING
50 TK Process Hawai‘i, LLC
$3,754.05
SERVICES
Graybar Electric Company,
51 ELECTRICAL TAPE
$10,714.54
Inc.
ELECTRICAL SPLICING AND Graybar Electric Company,
52
$7,233.05
TERMINATION Inc.
ELECTRICAL CONNECTORS & Graybar Electric Company,
53
$4,918.50
TERMINATIONS Inc.
Graybar Electric Company,
54 INDUSTRIAL MOTOR LEAD CABLE
$86,948.40
Inc.
Alpha Electric Supply
55 INDUSTRIAL CONTROL WIRING
$4,473.00
Company
Graybar Electric Company,
56 JUNCTION BOXES & ENCLOSURES
$78,029.70
Inc.
57 HEAVY-DUTY SAFETY SWITCH Wesco Distribution, Inc.
$52,667.81
SOLID STATE REDUCED VOLTAGE
58 TK Process Hawai‘i, LLC
$14,903.02
SOFT STARTER
59 MAGNETIC CONTACTORS TK Process Hawai‘i, LLC
$40,237.60
MEDIUM-VOLTAGE REDUCED
60 TK Process Hawai‘i, LLC $28,115.12
VOLTAGE SOFT STARTER
Page 5 of 10 May 22, 2018, Water Board Agenda
PART
DESCRIPTION BIDDER AMOUNT
NO.
61 VARIABLE FREQUENCY DRIVES TK Process Hawai‘i, LLC
$3,120,243.29
TK Process Hawai‘i, LLC
62 POWER QUALITY EQUIPMENT
$531,095.50
PAD-MOUNTED STEP-UP
63 Wesco Distribution, Inc.
$443,913.33
TRANSFORMER
TK Process Hawai‘i, LLC
64 MOLDED CASE CIRCUIT BREAKERS
$92,513.48
65 SURGE PROTECTION DEVICES TK Process Hawai‘i, LLC
$69,157.91
66A POWER MONITORING EQUIPMENT OneSource Distributors, LLC
$98,628.00
68 RETROFIT RTU PANEL TK Process Hawai‘i, LLC
$16,200.00
PRE-FABRICATED SCADA
69 Control Systems West, Inc. $2,392,495.29
SOLUTIONS
AUTOMATION AND CONTROL
70 Control Systems West, Inc.
$21,336.31
COMPONENTS
SCADA & Control Systems,
71 AUTOMATION SOFTWARE $297,224.64
LLC
SCADA & Control Systems,
72 PROGRAMMING SERVICES
$1,275.00
LLC
UNINTERRUPTIBLE POWER SUPPLY Graybar Electric Company,
73 $3,101.05
(UPS) Inc.
74 UPS BATTERIES TK Process Hawai‘i, LLC $3,125.42
75 COMMUNICATION HARDWARE TK Process Hawai‘i, LLC
$6,524.87
76 LEGACY RADIO EQUIPMENT TK Process Hawai‘i, LLC
$11,578.93
77 LICENSED RADIO EQUIPMENT TK Process Hawai‘i, LLC
$20,392.89
78 UNLICENSED RADIO EQUIPMENT TK Process Hawai‘i, LLC
$3,661.60
79 WELL PRESSURE TRANSDUCER TK Process Hawai‘i, LLC $25,555.19
HD Supply Facilities
PRESSURE TRANSDUCER –
80 Maintenance dba
$2,042.30
RESERVOIR LEVEL
USABlueBook
HD Supply Facilities
81 PRESSURE TRANSMITTER Maintenance dba
$2,192.20
USABlueBook
82 FLOW SWITCH TK Process Hawai‘i, LLC
$1,360.92
ZERO-CLEARANCE
83 TK Process Hawai‘i, LLC $481,186.40
ELECTROMAGNETIC FLOW METERS
BATTERY ELECTROMAGNETIC
84 Ferguson Enterprises, Inc.
$291,155.00
FLOW METERS
REAGENTLESS CHLORINE
86 OneSource Distributors, LLC
$36,468.00
RESIDUAL ANALYZER
HD Supply Facilities
87A WATER QUALITY EQUIPMENT Maintenance dba
$66,554.45
USABlueBook
HD Supply Facilities
88A REAGENTS AND STANDARDS Maintenance dba $3,159.54
USABlueBook.
89 MULTISTAGE BOOSTER PUMPS Engineered Systems, Inc.
$356,827.93
Page 6 of 10 May 22, 2018, Water Board Agenda
PART
DESCRIPTION BIDDER AMOUNT
NO.
HD Supply Facilities
90 CHEMICAL FEEDER PUMP Maintenance dba
$6,944.54
USABlueBook.
HD Supply Facilities
91 DIGITAL CHLORINE CYLIDER SCALE Maintenance dba
$3,491.46
USABlueBook.
93 CHLORINE GAS FEEDER OneSource Distributors, LLC $18,358.00
95 MECHANICAL SEALS Engineered Systems, Inc.
$94,773.56
97 LEAK NOISE DATA LOGGERS TK Process Hawai‘i, LLC
$28,846.56
REMOTE PRESSURE MONITORING
98 Ferguson Enterprises, Inc.
$4,120.00
SYSTEM
LIGHT EMITTING DIODE Alpha Electric Supply
99
$2,812.50
LUMINARIES Company
Big Island Energy, Co.,
100 INDUSTRIAL LUBRICANTS $70,756.00
LLC
For the following Sections: Section 8 – High Density Polyethylene (HDPE) Pipe; Section 14 –
Badger Recordall Series Meter Parts; Section 31 – Hose Bibbs; Section 37 – Valve Box Debris
Cap; Section 42 – High Performance Butterfly Pump Control Valves; Section 67 – Industrial
Electronic Components; Section 85 – Venturi Differential Flow Meters; Section 94 – Tablet
Chlorinator & Parts; Section 96 – Motors; Section 101 – Bulk Food Grade Salt; Section 102 –
Universal Electromagnetic Flow Meters, no bids were received.
For the Sections where no bids were received, staff shall obtain quotations in the best interests
of the Department.
Section 92 – On-Site Sodium Hypochlorite Generation was eliminated from this bid per
Addendum No. 5. This section shall be rebid in a solicitation solely for this section due to
complex technical and logistical requirements.
C. MATERIAL BID NO. 2018-06, FURNISH BASE COURSE, SAND, COLD MIX, HOT
MIX, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 10, 2018, at 1:30 p.m.; and following are the bid results:
Page 7 of 10 May 22, 2018, Water Board Agenda
Walker-
Moody
WHC Edwin
Pavement
Jas. W. Puna Sanford
Yamada LTD dba Grace Deluz
Products
Glover, Rock Service
& Sons, West Pacific Trucking
&
Ltd. Company Center,
Inc. Hawai‘i LLC & Gravel,
Equipment
Limited Inc.
Concrete LLC
dba
SealMaster
Hawaii
DISTRICT I:
Non-
3/4-Inch Base Course
1A. $20.35 $18.75 $16.15
Responsive
(Cost per ton)
1½-Inch Base Course
1B. $19.80 $17.71 $15.10
"
(Cost per ton)
No. 3F Rock (Cost per
1C. $25.80 $30.21 $18.00
"
ton)
1D. #4 Sand (Cost per ton) $50.00 $40.62 $41.40
"
Mortar Sand - ASTM
1E. No Bid $64.58 No Bid
"
C144 (Cost per ton)
Cold Mix- ASTM
1F. D4215-87 (Cost per $153.10 $152.60 No Bid
"
ton)
Blended Material 60%
1G. #4 Sand and 40% No. $52.10 $51.04 $22.40
"
3F Rock (Cost per ton)
Hot Mix – County Mix
1H. $144.35 $141.67 No Bid
"
IV (Cost per ton)
DISTRICT II:
3/4-Inch Base Course
Non-
2A. $15.44 $11.90 $18.75
Responsive
(Cost per ton)
1½-Inch Base Course
2B. $13.98 $11.45 $18.49
"
(Cost per ton)
No. 3F Rock (Cost per
2C. $24.33 $17.85 $23.44
"
ton)
2D. #4 Sand (Cost per ton) $27.49 $26.50 No Bid
"
Mortar Sand - ASTM
2E. $46.96 No Bid No Bid
"
C144 (Cost per ton)
Cold Mix- ASTM
2F. D4215-87 (Cost per No Bid No Bid No Bid
"
ton)
DISTRICT III:
3/4-Inch Base Course Non-
3A. $22.51
Responsive
(Cost per ton)
1½-Inch Base Course
3B. $20.74
"
(Cost per ton)
No. 3F Rock (Cost per
3C. No Bid
"
ton)
3D. #4 Sand (Cost per ton) No Bid
"
Mortar Sand - ASTM
3E. $62.46
"
C144 (Cost per ton)
Cold Mix–ASTM
$149.00
3F. D4215-87 (Cost per No Bid
"
ton)
Hot Mix - County Mix
$155.10
3G. No Bid
"
IV (Cost per ton)
Page 8 of 10 May 22, 2018, Water Board Agenda
RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL
BID NO. 2018-06, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F
ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the
amounts shown above, and that either the Chairperson or the Vice-Chairperson be authorized to
sign the contracts, subject to review as to form and legality of the contracts by Corporation
Counsel.
District I - Parts 1A, 1B, 1C, and 1G to Puna Rock Company, Limited
Parts 1D, 1E, 1F, and 1H to Jas. W. Glover, Ltd.
District II - Parts 2A, 2B, 2C, and 2D to Edwin Deluz Trucking & Gravel, LLC
Part 2E to WHC, Ltd. dba West Hawai‘i Concrete
District III - Parts 3A, 3B, and 3E to WHC, Ltd. dba West Hawai‘i Concrete
Parts 3F and 3G to Grace Pacific, LLC
D. GASOLINE BID NO. 2018-07, FURNISHING AND DELIVERING GASOLINE AND
DIESEL TO THE DEPARTMENT OF WATER SUPPLY:
Bids were opened on May 10, 2018, at 2:00 p.m.; and following are the bid results:
Big Island
Energy Co.,
Aloha
Part LLC dba Hawai‘i
Hilo Baseyard Petroleum
“A” Akana Petroleum Inc.
LLC
Petroleum
Unleaded Gasoline (delivered gallon $2.7080/gals. $2.86/gal. =
Non-
1. price) Estimated 50,000 gallons/year x = $270,800.00 $286,000.00
Responsive
2 years
Part
Kona Baseyard
“B”
Unleaded Gasoline (delivered gallon $2.8434/gal. = $2.93/gal. =
price) $142,170.00 $146,500.00 Non-
1.
Estimated 25,000 gallons/year x 2 Responsive
years
Low-Sulfur Diesel (delivered gallon $3.24/gal. =
Non-
2. price) No Bid $12,960.00
Responsive
Estimated 2,000 gallons/year x 2 years
Part
Waimea Baseyard
“C”
Unleaded Gasoline (delivered gallon $2.8226/gal. = $2.93/gal. =
price) $141,130.00 $146,500.00 Non-
1.
Estimated 25,000 gallons/year x 2 Responsive
years
RECOMMENDATION: It is recommended that the Water Board award the contract for
GASOLINE BID NO. 2018-07, FURNISHING AND DELIVERING GASOLINE AND
DIESEL TO THE DEPARTMENT OF WATER SUPPLY, for Parts A-1, B1, and C1 to Aloha
Petroleum, LLC; and Part B2 to Big Island Energy Co., LLC, at the bid prices listed above and
that either the Chairperson or the Vice-Chairperson be authorized to sign the contracts, subject
to review as to form and legality of the contracts by Corporation Counsel. The contract period
shall be from July 1, 2016, to June 30, 2018.
Page 9 of 10 May 22, 2018, Water Board Agenda
E. SERVICE BID NO. 2018-11, HAUL AND DELIVER ONE-TON CHLORINE
CYLINDERS AND 150 LB. CHLORINE CYLINDERS TO VARIOUS LOCATIONS
ISLANDWIDE (ON AN AS-NEEDED BASIS):
Bids will be opened on May 17, 2018, at 2:00 p.m.; and a report and recommendation will be
provided at the meeting.
F. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
G. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
H. MANAGER-CHIEF ENGINEER’S REPORT:
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
2. Hawaiian Ocean View Well
I. CHAIRPERSON’S REPORT:
1. Chairperson to report on matters of interest to the Board.
2. Follow up to Final Report of the North Kona Water Permitted Interaction Group
8) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be June 26, 2018, 10:00 a.m., at the Department of
Water Supply, Hilo Operations Conference Room, 889 Leilani Street, Hilo, HI
2. Following Meeting:
The following meeting of the Water Board will be July 24, 2018, 10:00 a.m., at the Department
of Water Supply, Hilo Operations Conference Room, 889 Leilani Street, Hilo, HI
9) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification of policies
or procedures to participate in this Water Board Meeting should contact Doreen Jollimore, Secretary, at
961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists:
If you are a lobbyist, you must register with the Hawai‘i County Clerk within five days of becoming a
lobbyist. {Article 15, Section 2-91.3(b), Hawai‘i County Code} A lobbyist means “any individual engaged
for pay or other consideration who spends more than five hours in any month or $275 in any six-month
period for the purpose of attempting to influence legislative or administrative action by communicating or
urging others to communicate with public officials.” {Article 15, Section 2-91.3(a)(6), Hawai‘i County
Code} Registration forms and expenditure report documents are available at the Office of the County
Clerk-Council, Hilo, Hawai‘i.
Page 10 of 10 May 22, 2018, Water Board Agenda