HomeMy WebLinkAbout2018-05-21 NKCDP Minutes DraftHarry Kim
Mayor
Michael Yee
Director
Daryn Arai
Deputy Director
County of Hawaii
PLANNING DEPARTMENT
NORTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE
Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawai`i 96720
Phone (808) 961-8288 • Fax (808) 961-8742
1 Monday, May 21, 2018
2
3
4 CALL TO ORDER
5 Chair, Steve Hoffmann, called the North Kohala Community Development Plan (NKCDP) Action
6 Committee (AC) to order at 5:03 P.M. in the Hisaoka Gym Conference Room.
Draft Meeting Minutes
7 ROLL CALL
8 Action Committee Members Present: Steve Hoffmann (Chair), Keone Emeliano (Vice Chair), Jack Hoyt,
9 Jack Olson, Beverly Blake, Benjamin Ney
10 Action Committee Members Absent -Excused: Lehua Ah Sam, Richard Elliott, Jeff Coakley
11 Staff: CoH Planners: LeAna Gloor and Heather Bartlett
12 Members of the public: 6 Members of the public were in attendance.
13 ADDITIONS TO THE AGENDA: None.
14 ANNOUNCEMENTS:
15 1. CDP Planner, LeAna Gloor, provided a brief update on the General Plan Comprehensive
16 Update. Ms. Gloor stated that the Long Range Planning team has been steadily moving
17 forward on the comprehensive update and that staff is currently working on draft policy
18 language. She also stated that the Planning Department has been focused on the recent
19 emergency efforts for the volcanic eruption in Puna; so the General Plan Update is not moving
20 forward as quickly as it otherwise would be.
21 Chair Hoffman inquired if the recent occurrences with the volcanic eruption have altered the
22 CIP budget. Ms. Gloor responded that the Planning Department is not currently aware of any
23 changes made to the CIP budget in response to lava relief efforts. She stated that County
24 Council was currently considering the budget, and there would be more concrete answers
25 regarding CIP budgets after the Council has deliberated on the budget.
26 2. Ms. Gloor briefly went over the process of how to get items on the meeting agenda. She
27 stated that Action Committee Members as well as members of the public and community
28 groups are welcome to request items be added to meeting agendas. She stated that these
29 requests should be routed to the Action Committee Chair or to planning staff. Ms. Gloor also
30 stated that all agenda items must be directly related to priorities of the North Kohala CDP. Any
31 items that are not substantial enough to constitute a business item can be mentioned at the
32 start of the meeting during announcements.
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33 3. Ms. Gloor announced that if Action Committee members have information that they feel is
34 necessary to distribute in between scheduled meetings, they are able to transmit that
35 information to planning staff. Planning staff are able to distribute information to the entire
36 committee between meetings whereas the Committee Members are bound by Sunshine Law
37 to not engage in serial communication. Planning staff can also distribute/post other
38 appropriate community announcements through our CDP email distribution list and CDP
39 Facebook page.
40 PUBLIC COMMENT ON AGENDA ITEMS:
41 There was no testimony given from members of the public.
42 APPROVAL OF MINUTES:
43 Committee Member Jack Hoyt moved to approve the minutes of the March 19, 2018 meeting, as
44 submitted. Second by Committee Member Benjamin Ney. The motion to approve the minutes as
45 submitted passed with 6 votes aye, 0 votes nay.
46 REPORTS AND OTHER PRESENTATIONS:
47
48 Community Partner Group Reports:
49
50 Comm. No.2018-18 NK Community Access Group Notes:
51 Group Member, Toni Withington, provided a summary of the recent progress of the
52 Community Access group from their March and April meetings. Ms. Withington announced that
53 the Hapu'u land has been purchased by PONC and escrow has closed. Proceedings have taken
54 place beginning the PONC purchasing process for property at Kapanaia.
55
56 Land in Hono'ipu landing has been nominated for PONC acquisition. This parcel has been sold
57 by Parker Ranch to a new owner. The new owner is interested in preserving public access trails
58 on the parcel. The Community Access Group is still waiting to hear back from the Planning
59 Department about approval for grants of easement for Halelua.
60
61 The group is waiting to hear from the legislature if the funding will be granted to improve the
62 Pololu lookout area.
63
64 BUSINESS:
65 1. Discussion of a possible 'Building in Kohala' brochure: (This business item was originally item #2 in the
66 agenda order, Chair Hoffmann reordered the item to business item #1)
67 The Action Committee reviewed the 'Building in Puna' brochure. Chair Hoffmann spoke about
68 the various types information included in the brochure and introduced the idea of creating a
69 similar brochure for Kohala.
70 Ms. Gloor stated that the brochure could cover other issues that concern the community such
71 as ethically sourcing rock for rock walls, as there have been issues with companies taking rock
72 from historic heiau sites. It was asked how the brochures would be distributed. Ms. Gloor
73 answered that the idea is to distribute the brochures through various real estate companies as
74 well as the County Planning Department and other County offices pending approval.
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75 Committee Member Emeliano stated that he would like to emulate much of the verbiage used
76 in the 'Building in Puna' brochure for the 'Kohala brochure', as the two communities share
77 many of the same ideals.
78 Committee Member Hoyt suggested that the 'Kohala brochure' have a much broader approach
79 than just building in Kohala, and focus on a variety of issues like roadways, shoreline public
80 access, and other topics of interest for the Kohala region.
81 It was suggested that the brochure focus on topics such as coqui frogs and fire ants as well. It
82 was also suggested that the brochures be made available for distribution at title and escrow
83 companies. Committee Member Ney suggested that an infrastructure map be included within
84 the brochure to help potential buyers be more aware of the availability of infrastructure in
85 areas they may be looking to purchase land.
86 Community Member, David Tarnas, suggested that the brochure recognize and promote the
87 respect of sacred cultural sites. Community Member, Toni Withington, suggested that the
88 section about building permits be reduced in the 'Kohala Brochure' and be replaced by more
89 concerning topics for the Kohala region.
90 Committee Member Blake volunteered to start writing a working draft template for the 'Kohala
91 Brochure'. Committee Members Blake and Hoyt will work together to craft a draft working
92 version of the 'Kohala Brochure'. Committee Member Hoyt suggested that the brochure be
93 titled 'Welcome to North Kohala'.
94 Click here to view the 'Building in Puna" brochure:
95 http://records.hawaiicounty.gov/WebLink/DocView.aspx?dbid=1&id=93037&page=1
96 2. Outline of operations for AC community liaisons and community groups: (This business item was
97 originally item #3 in the agenda order, Chair Hoffmann reordered the item to business item #2)
98 Chair Hoffmann introduced the agenda item and opened discussion on the operation of
99 community groups. Mr. Hoffmann described the intended role of the community group
100 liaisons. The liaisons are intended to attend the community group meetings and report actions,
101 progress, and updates from the community group back to the Action Committee as well as
102 relay information from the Action Committee back to their respective community group. Mr.
103 Hoffmann announced to the Action Committee the community group liaisons that have been
104 assigned to each community group. The liaisons for the community groups are as follows:
105 • Growth Management Group liaison: Richard Elliott
106 • Public Access Group liaison: Keone Emeliano
107 • Water, Parks, and Roads Group liaison: Jeff Coakley
108 • Power, view planes, and Erosion Control Group liaison: Steve Hoffmann
109 • Affordable Housing Group liaison: Jack Hoyt
110 • Agriculture Group liaison: Jack Olson
111 • Cultural and Historical Preservation Group: Lehua Ah Sam
112 • Healthcare Group liaison: Beverly Blake
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113 Committee Member Hoyt stated he believed the role of the liaison is to keep the Action
114 Committee aware of what is happening within the community groups and relay necessary
115 information between the groups and the Action Committee as well as the Planning
116 Department.
117 Chair Hoffmann spoke about the agriculture group. He stated that there are many agriculturally
118 focused groups active within the community but that they do not always communicate with
119 one another. He suggested that the Agriculture Community Group work as a connection point
120 of communication between these already existing groups.
121 Chair Hoffmann opened the discussion up to members of the public who participate in the
122 community groups. A member of the public expressed that they would like to see the liaison
123 for each community group act as an official for the community group. The issue was with
124 people coming to the community group meetings to discuss matters that are not directly
125 related to the CDP. The official liaison could inform individuals about the goal and purpose of
126 the CDP, and that this would be more effective with the liaison having an official tie back to the
127 Action Committee.
128 Committee member Ney suggested that members of the Action Committee or community
129 groups go out to various organizations within the community to increase public participation
130 and involvement in the community groups. He also suggested that a list be compiled of the
131 various organizations within the community that would be vital to involve.
132 Ms. Gloor announced that the Planning Department has a working comprehensive list of the
133 community organizations, and that any assistance the community can provide in gathering
134 further information would be very helpful.
135 3. Discussion of July meeting and priority setting exercise:
136 Chair Hoffmann stated that the July 16th meeting will be a good opportunity to bring together
137 the discussion on the function of the community groups and the priorities for the Action
138 Committee moving forward. The July 16th meeting will be a facilitated priority setting meeting
139 for 2018/2019.
140 Chair Hoffmann requested that at least one representative (or more), preferably the chair,
141 from each community group be present at the July 16th meeting to present the priorities of
142 their respective community group. Mr. Hoffmann stated that he would compile a list of key
143 community members that would be invited to the July 16th meeting to collaborate on priority
144 setting.
145 Ms. Gloor announced that the North Kohala priority matrix would be distributed to the Action
146 Committee via email. She requested that the Action Committee members download and fill out
147 the form with their comments, and then send the completed form back to her at
148 leana.gloor@hawaiicounty.gov. She stated that she would like for the Action Committee
149 members to choose 3-5 of their highest priorities from the list. This information will be
150 compiled and used to decide which actions are of highest priority to the Action Committee at
151 the July 16th meeting. Ms. Gloor encouraged the community group liaisons to take the priority
152 matrix with them to their community group meetings and gather further input from the
153 community group members as well. Ms. Gloor announced that the completed priority matrices
154 should be sent to her 2 to 3 weeks before the next meeting, and that she would send out the
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155 deadline when she distributes the forms via email. Chair Hoffmann stated that he would work
156 on creating a comprehensive list of the community groups, their members, and their respective
157 liaisons.
158
159 AGENDA FOR NEXT MEETING: (July 16, 2018)
160 1. CDP priority setting exercise.
161 2. Progress on the draft for the 'Welcome to North Kohala' brochure.
162
163 ADJOURNMENT: Chair Hoffmann adjourned the meeting at 6:19 P.M.
164
165 All Action Committee information can be viewed and downloaded from our website:
166
167
www.hiplanningdept.com
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